Meeting Summary
The Stillwater City Council meeting included the swearing-in of new Councilman Tim Hardin and the recognition of the 2023 Citizens Police Academy class. Key decisions involved approving budget amendments for COVID-19 impact assistance and advancing ordinances related to property redevelopment and utility easement closure. The council also discussed improvements to the city's bidding process for minority and women-owned businesses.
Key Decisions & Votes
Consent Docket
04:30The consent docket, containing routine administrative items, was approved by a vote of four to zero.
Dilapidated Property at 638 East 14th Avenue
25:00Resolution 2022-37 was adopted, declaring the structure at 638 East 14th Avenue dilapidated and a public nuisance, ordering its removal with a 90-day grace period.
Partial Utility Easement Closure at 1210 West 12th Avenue
30:00A request to close approximately 75 square feet of a utility easement for future medical office development at 1210 West 12th Avenue was approved.
Text Amendment to Land Development Code (Fences)
37:00A proposed text amendment regarding fence setbacks on corner lots was remanded back to the Planning Commission for further consideration due to concerns about site triangles and pedestrian safety.
Budget Amendments for CDBG-CV Grant Funds (COVID-19 Assistance)
45:00Budget amendments reflecting the receipt and expenditure of an additional $365,000 in CDBG-CV Grant funds for Phase Four of the Stillwater COVID Impact Assistance Program were approved.
Ordinance 3520 (Utility Easement Closure)
1:06:00Ordinance 3520, closing a portion of a utility easement near 1210 West 12th Avenue, was advanced to its second reading.
Ordinance 3521 (Stillwater Reinvestment Plan Amendment)
1:13:00Ordinance 3521, amending the Stillwater Reinvestment Plan for Increment District number five (USA Rare Earth Project), was advanced to its second reading with an emergency clause.
Ordinance 3518 (Rezoning 619 West 12th Avenue)
1:14:00Ordinance 3518, rezoning land at 619 West 12th Avenue from office to public, was adopted.
Ordinance 3519 (Rezoning 299 South Drury Street)
1:14:30Ordinance 3519, rezoning land at 299 South Drury Street from small lot single-family residential to two-family residential district, was adopted.
Appointment to Payne County Enhanced 9-1-1 Communications Board
1:16:00Stillwater Police Captain Todd Perry was appointed to the Payne County Enhanced 9-1-1 Communications Board.
Redevelopment Agreement for 923 South Main Street
1:23:00The Stillwater Economic Development Authority approved a redevelopment agreement with Progressive Development for the project at 923 South Main Street, involving a restaurant and bakery.
Upcoming Community Events
Citizens Police Academy Class Recognition
Recognition of the 2023 Citizens Police Academy Class, which hosted 18 participants through a six-week course.
Annual Trash-Off Event
9 AM to 12 PM at Couch Park pavilion (1270 East Alcott Drive). Volunteers needed, RSVP by March 21.
Household Hazardous Waste Collection Event
8 AM to 1 PM at the Convenience Collection Center (807 South Perkins Road). Collecting various household pollutants and pharmaceuticals.
Rain Barrel Program
Purchase rain barrels to save money on water bills and reduce stormwater pollution. Visit stillwater.org for more info.
Financial Matters
CDBG-CV Grant Funds for COVID-19 Impact Assistance
Additional funds approved for Phase Four of the Stillwater Resident COVID Impact Assistance Program, bringing total assistance to over $1.2 million.
Stillwater Reinvestment Plan Increment District #5 Budget Increase
Increasing the budget of project costs for Increment District number five by five percent to provide a source of funds for implementation and administrative costs.
Redevelopment Agreement for 923 South Main Street
Development assistance for the redevelopment of 923 South Main Street, including a $375,000 loan and an additional $150,000 reimbursed in arrears.
Public Comments
One citizen, David Sorensen, spoke regarding the dilapidated property at 638 East 14th Avenue, requesting more time to complete repairs and renovations, citing recent progress and full-time work commitments.
Coming Up
Deadlines
- RSVP for Trash-Off Event: March 21
- Mail-in orders for rain barrels: April 27
- Online orders for rain barrels: April 30
Watch For
- Further discussion on the text amendment for fence setbacks by the Planning Commission and BRC.
- Implementation of the new online bidding portal (Ion Wave) for all city projects, including those from the engineering department.
Announcements
- The City of Stillwater is accepting applications for citizen representatives to serve on various committees, including the Airport Advisory Board, Board of Adjustment, Board of Drainage Appeals, and Reinvestment Plan Implementation Policy Committee. More information at stillwater.org/citizenboards.
- The City of Stillwater is hiring for full and part-time positions in various departments. A new text service is available for notifications about fire and police department openings (text 'police' or 'fire' to 405-742-8281). Full list of opportunities at stillwater.org/employment.
- Reminder to vote in the state question on the ballot tomorrow.
- Stillwater will host a large bicycle race this weekend (Friday/Saturday), with thousands of participants. Residents are advised to be careful on the roads.
Agenda Summary
Recognition of 2023 Citizens Police Academy Class
Recognition of the 18 participants of the 2023 Citizens Police Academy, a six-week program providing insight into police department operations.
Consent Docket
Approval of routine administrative items.
Swearing-in of Councilman Tim Hardin
Official swearing-in ceremony for newly elected Councilman Tim Hardin.
Hearing for Dilapidated Structure at 638 East 14th Avenue
Public hearing to determine if the structure at 638 East 14th Avenue is dilapidated and abandoned, and whether to order its abatement and removal.
Public Comment on Utility Easement Closure at 1210 West 12th Avenue
Receive public comment regarding a request to close approximately 75 square feet of a utility easement for future medical office development.
Public Comment on Text Amendment to Land Development Code (Fences)
Receive public comment regarding a request for a text amendment to the Land Development Code concerning setback exemptions for fences on corner lots.
Consider Approval of Budget Amendments for CDBG-CV Grant Funds
Consider approval of budget amendments reflecting the receipt and expenditure of additional CDBG-CV Grant funds to administer Phase Four of the Stillwater COVID Impact Assistance Program.
Report on CDBG Minority and Women-Owned Business Enterprise Utilization Plan
Report on past and future implementation of the Community Development Block Grant minority and women-owned business enterprise utilization plan and the effect of the 2019 purchasing policy on notifying these businesses of bidding opportunities.
Resolution 2022-37: Dilapidated Structure at 638 East 14th Avenue
Resolution declaring the structure at 638 East 14th Avenue dilapidated and a public nuisance, ordering its removal with a 90-day grace period.
Resolution 2023-4: Phase Four of COVID Impact Assistance Program
Resolution authorizing the creation of Phase Four of a grant program to assist Stillwater residents experiencing financial hardship due to COVID-19.
Ordinance 3520: Utility Easement Closure at 1210 West 12th Avenue (First Reading)
Ordinance closing a portion of a utility easement located near 1210 West 12th Avenue.
Ordinance 3521: Amendment to Stillwater Reinvestment Plan (First Reading)
Ordinance amending the 2022 amended Stillwater Reinvestment Plan (Stillwater Downtown Campus Link Project Plan) for Increment District number five, including budget adjustments and an emergency clause.
Ordinance 3518: Rezoning 619 West 12th Avenue (Second Reading)
Ordinance rezoning a tract of land located at 619 West 12th Avenue from office to public.
Ordinance 3519: Rezoning 299 South Drury Street (Second Reading)
Ordinance rezoning a tract of land located at 299 South Drury Street from small lot single-family residential to two-family residential district.
Appointment to Payne County Enhanced 9-1-1 Communications Board
Appointment of Stillwater Police Captain Todd Perry to the Payne County Enhanced 9-1-1 Communications Board.
Stillwater Economic Development Authority Consent Docket
Approval of routine administrative items for the Stillwater Economic Development Authority.
Redevelopment Agreement with Progressive Development (923 South Main Street)
Consider approval of a Redevelopment agreement between Progressive Development and the Stillwater Economic Development Authority for the project at 923 South Main Street.