March 21, 2023 City Council Meeting

A specific use permit was approved for a new medical marijuana dispensary at 107 West 10th Avenue, following a 5-0 recommendation from the Planning Commission.

A request to close approximately 20,100 square feet of a general access easement along the north property line of 4099 Northland Run Drive was approved, despite staff's recommendation to table the item for further negotiation on other easements.

A budget amendment appropriating $93,000 from the Transportation sales tax fund for public improvements related to the Convention Center Hotel development project was approved, authorizing the city manager to execute a task order for design and construction phase services.

A budget amendment was approved, increasing the total budget to $180,000 for design, bid phase support, and construction administration for the Block 34 area, focusing on 8th Street and Duncan Street improvements without immediate stormwater infrastructure.

Mid-year budget amendments were approved, including a $2 million increase in sales tax revenue, an $800,000 increase in use tax revenues, and a $2 million increase in health insurance expenditures, funded by reinsurance proceeds and general fund transfers.

Resolution 2023-5, approving the bylaws of the Stillwater Public Library board, was adopted to provide guidance on board operations and procedures.

Ordinance 3520, closing a portion of a utility easement near 1210 West 12th Avenue, was adopted on its second reading.

Ordinance 3521 was tabled until March 27th to allow for additional time to propose changes to the ordinance.

Budget amendments for the Stillwater Utilities Authority were approved, increasing electric sales revenue by $600,000, transfers from the city's general fund by $500,000, bank charges by $200,000, and transfers to the self-insurance fund by $562,000.

Budget amendments were approved to reflect an increase of $10.5 million in loan proceeds and project expenditures for the South Sewer Interceptor project, funded by an OWRB Clean Water State Revolving Fund loan.

A budget amendment allocating an additional $210,000 from the water fund for the purchase of water treatment plant chemicals was approved due to significant cost increases.

A request from HK Development for an additional $1.7 million in development financing assistance for the Hotel and Convention Center project was approved, to be paid in arrears after the initial $6.2 million is retired.

Convention Center Hotel Development Project

Appropriation from Transportation sales tax fund for design and construction phase services.

Block 34 Area Design and Construction

Budget amendment for design, bid phase support, and construction administration for improvements around Block 34.

Mid-Year Budget Adjustments (Sales Tax)

Increase in sales tax revenue due to increased collections.

Mid-Year Budget Adjustments (Use Tax)

Increase in use tax revenues.

Mid-Year Budget Adjustments (Health Insurance Reimbursements)

Increase in health insurance reimbursements from reinsurance policy.

Mid-Year Budget Adjustments (Health Insurance Expenditures)

Increase in health insurance expenditures due to claims, funded by reinsurance proceeds and general fund transfers.

SUA Electric Sales Revenue

Increase in electric sales revenue due to CPI escalator.

SUA Transfers from City's General Fund

Increase in transfers from the city's general fund for sales tax.

SUA Bank Charges

Increase in bank charges for credit card acceptance fees due to increased transactions.

SUA Transfers to Self-Insurance Fund

Increase in transfers to cover SUA employee's share of health insurance claims.

South Sewer Interceptor Project (OWRB Loan)

Increase in loan proceeds and project expenditures for the South Sewer Interceptor project.

Water Treatment Plant Chemicals

Additional allocation from the water fund for the purchase of chemicals due to cost increases.

HK Development Additional Financing Assistance

Additional development financing assistance for the Hotel and Convention Center project, to be paid in arrears.

Proclamation: National Safe Place Week

Recognition of National Safe Place Week, March 20th-26th, highlighting the Safe Place program's role in youth safety.

Proclamation: Sunshine Week

Recognition of Sunshine Week, March 12th-18th, emphasizing government transparency and public access to information.

Consent Docket

Approval of routine administrative items.

Public Hearing: Specific Use Permit for Medical Marijuana Dispensary

Receive public comment and consider a request for a specific use permit for a medical marijuana dispensary at 107 West 10th Avenue.

Public Hearing: Close General Access Easement

Receive public comment regarding a request to close approximately 20,100 square feet of a general access easement along the north property line of 4099 Northland Run Drive.

Approval Budget Amendment: Convention Center Hotel Development Project

Appropriate $93,000 from the Transportation sales tax fund for public improvements for the Convention Center Hotel development project and authorize the city manager to execute a task order for design and construction phase services.

Approval Budget Amendment: Block 34 Area Design and Construction Services

Approve budget amendments reflecting an increase for design, bid phase support, and construction services for the Block 34 area.

Approval Budget Amendment: Mid-Year Adjustments

Approve budget amendments and mid-year adjustments to the budget, including changes to sales tax, use tax, and health insurance.

Resolution 2023-5: Stillwater Public Library Board Bylaws

A resolution of the Stillwater City Council approving the bylaws of the Stillwater Public Library board.

Ordinance 3520 (Second Read): Utility Easement Closure

An ordinance closing a portion of a utility easement located near 1210 West 12th Avenue.

Ordinance 3521 (Second Read): Economic Development

An ordinance related to economic development matters.

OMAG Training

Training session on participation in OMAG recognition.