March 21, 2023 City Council Meeting

A specific use permit was approved for a medical marijuana dispensary at 107 West 10th Avenue, following a recommendation from the Planning Commission.

The request to close approximately 20,100 square feet of a general access easement along the north property line of 4099 Northland Run Drive was approved, despite staff's recommendation to table the item for further negotiation on related easements.

A budget amendment appropriating $93,000 from the Transportation sales tax fund for public improvements related to the Convention Center Hotel development project was approved. This includes design and construction phase services for street and utility reconstruction.

A budget amendment appropriating an additional $80,000 (bringing the total to $180,000) for design, bid phase support, and construction services for the Block 34 area was approved. This focuses on improvements to 8th Street and Duncan Street, excluding major stormwater infrastructure for now.

Mid-year budget amendments were approved, including increases in sales tax and use tax revenues, health insurance reimbursements, and corresponding increases in health insurance expenditures and transfers to the self-insurance fund.

Resolution 2023-5, approving the bylaws of the Stillwater Public Library board, was adopted. These bylaws provide guidance on matters such as conflicts of interest and public comment.

Ordinance 3520, closing a portion of a utility easement near 1210 West 12th Avenue, was adopted on its second reading.

Ordinance 3521, concerning amendments to the city code, was tabled to March 27th at the request of staff for additional time to propose changes.

Budget amendments reflecting a $10.5 million increase in OWRB loan proceeds and project expenditures for the South Sewer Interceptor project were approved by the Stillwater Utilities Authority.

A budget amendment allocating an additional $210,000 from the water fund for the purchase of chemicals for the water treatment plant was approved by the Stillwater Utilities Authority due to increased costs.

A request from HK Development for an additional $1.7 million in development financing assistance for the Hotel and Convention Center project at 416 West Maple Avenue was approved by the Stillwater Economic Development Authority. This brings the total assistance to $7.9 million, to be paid in arrears after the initial $6.2 million is retired.

Budget Amendment for Convention Center Hotel Development Project

Appropriated from the Transportation sales tax fund for design and construction phase services for public improvements.

Budget Amendment for Block 34 Area Improvements

Additional appropriation for design, bid phase support, and construction administration for improvements to 8th and Duncan Streets, bringing the total budget to $180,000.

Mid-Year Budget Adjustments (City)

Includes a $2 million increase in sales tax revenue, $500,000 transfers to SUA and Transportation sales tax fund, an $800,000 increase in use tax revenues, and a $482,674 increase in health insurance reimbursements. Also, a $2 million increase in health insurance expenditures.

SUA Budget Amendments (Bank Charges)

Increase in bank charges due to increased credit card acceptance fees for utility bills.

SUA Budget Amendments (Health Insurance)

Increase in transfers to the city's self-insurance fund to cover SUA employee health insurance claims.

SUA Budget Amendments (OWRB Loan)

Increase in loan proceeds and project expenditures for the South Sewer Interceptor project, with loan forgiveness up to $1 million.

SUA Budget Amendments (Water Treatment Plant Chemicals)

Increase from the water fund for the purchase of chemicals due to significant cost increases.

SEDA Development Financing for Hotel and Convention Center

Additional development financing assistance for the Hotel and Convention Center project, bringing the total to $7.9 million, to be paid in arrears.

Proclamation: National Safe Place Week

Recognition of the Safe Place program's efforts to protect youth in Stillwater.

Proclamation: Sunshine Week

Recognition of the city's commitment to openness and transparency in government.

Consent Docket

Routine administrative items.

Public Hearing: Specific Use Permit for Medical Marijuana Dispensary (107 West 10th Avenue)

Request for a specific use permit to allow a new medical marijuana dispensary.

Public Hearing: Closure of General Access Easement (4099 Northland Run Drive)

Request to close approximately 20,100 square feet of a general access easement.

Approval of Budget Amendment for Convention Center Hotel Development Project

Appropriating $93,000 for public improvements and authorizing a task order with Ghost and Associates for design and construction phase services.

Approval of Budget Amendments for Block 34 Area

Appropriating $80,000 for design, bid phase support, and construction services for improvements around Block 34.

Approval of Budget Amendments and Mid-Year Adjustments to the Budget

Adjustments to revenues and expenditures based on monitoring throughout the year.

Resolution 2023-5: Approving Stillwater Public Library Board Bylaws

Adoption of bylaws for the Stillwater Public Library board.

Ordinance 3520 (Second Read): Closing a Utility Easement

Closing a portion of a utility easement near 1210 West 12th Avenue.

Ordinance 3521 (Second Read): Amending City Code

Proposed amendments to the city code.

Reports from Officers and Boards

Updates and announcements from city officials and various boards.

SUA Consent Docket

Routine administrative items for the Stillwater Utilities Authority.

SUA Budget Amendments: Mid-Year Adjustments

Adjustments to SUA budget for bank charges and health insurance claims.

SUA Budget Amendments: OWRB Loan Proceeds

Reflecting a $10.5 million increase for the South Sewer Interceptor project.

SUA Budget Amendments: Water Treatment Plant Chemicals

Reflecting a $210,000 increase for the purchase of water treatment plant chemicals.

SEDA Request: Additional Development Financing for Hotel and Convention Center

Consideration of HK Development's request for an additional $1.7 million in financing assistance.

OMAG Training: Participation in OMAG Recognition Training

Training session on city stability and governance presented by OMAG.