Meeting Summary
The Stillwater City Council held its April 3rd, 2023 meeting, addressing various community matters, financial decisions, and future planning. Key outcomes included the approval of several proclamations, selection of a fire suppression system for the Municipal Library as the Community Development Block Grant project, and significant progress on the Block 34 project and the Rails to Trails initiative.
Key Decisions & Votes
No Hit Zone Week Proclamation
01:00Proclamation recognizing April 3rd-7th, 2023, as No Hit Zone Week in Stillwater, promoting safe environments free from violence.
Sexual Assault Awareness Month Proclamation
03:50Proclamation designating April 2023 as Sexual Assault Awareness Month, raising awareness and promoting prevention.
Fair Housing Month Proclamation
05:30Proclamation recognizing April 2023 as Fair Housing Month, reaffirming commitment to equal housing opportunities.
Consent Docket Approval
13:40The consent docket, containing routine administrative items, was approved by the council.
Table Public Hearing for 601 W 10th Ave
14:20Public hearing regarding property at 601 West 10th Avenue was tabled to May 1st, 2023, for additional legal review.
Table Public Hearing for 915 S McDonald St
15:30Public hearing regarding property at 915 South McDonald Street was tabled to May 1st, 2023, for additional legal review.
Community Development Block Grant Project Selection
21:50The new fire suppression system for the Stillwater Municipal Library was selected as the FY23 Community Development Block Grant project.
Specific Use Permit for Medical Marijuana Dispensary
26:50A specific use permit for a medical marijuana dispensary at 911 North Perkins Road was approved, rectifying a previous oversight in ownership change.
Block 34 Project Budget Amendment
37:50A budget amendment of $45,000 was approved for additional expenditures related to stormwater drainage improvements design for the Block 34 area.
Civil Engineering Support Agreement
45:00Authorization was granted to execute a base agreement and task order with Poe and Associates for civil engineering support, not to exceed $283,943, with total expenditures up to $315,000.
Electric Service Rules Amendment
50:00Resolution CC-23-6, amending Section 5 Electric Service rules, was adopted, removing service lateral connection fees for residential development to incentivize growth.
Ordinance 3522 Advancement
51:00Ordinance 3522, closing a portion of a 15-foot general access easement near 4099 North Land Run Drive, was advanced to second read.
Airport Advisory Board Appointment
52:00Minnie Murray was appointed to the Airport Advisory Board.
Library Board Appointments
52:40Mike Woods was reappointed and Sharon Edwards was appointed to the Library Board.
TIF District No. 3 Board Appointment
53:30Devin Wanzer was appointed to the Stillwater Investment Plan Downtown Campus Link Project Plan Tax Increment Financing District Number 3 Board.
Sister Cities Council Appointments
54:00Matthew Payne and JC Gray were appointed to the Stillwater Sister Cities Council.
Walgreens Opioid Settlement Agreement
01:07:00Approval of participation in the Walgreens settlement agreement, retailer state subdivision agreement, and state backstop agreement related to opioid litigation.
Walmart Opioid Settlement Agreement
01:08:00Approval of participation in the Walmart settlement agreement, retailer state subdivision agreement, and state backstop agreement related to opioid litigation.
CVS Opioid Settlement Agreement
01:09:00Approval of participation in the CVS settlement agreement, retailer state subdivision agreement, and state backstop agreement related to opioid litigation.
Allergan Opioid Settlement Agreement
01:10:00Approval of participation in the Allergan settlement agreement, state subdivision agreement, and state backstop agreement related to opioid litigation.
Teva Opioid Settlement Agreement
01:11:00Approval of participation in the Teva settlement agreement, state subdivision agreement, and state backstop agreement related to opioid litigation.
Upcoming Community Events
No Hit Zone Week
Stillwater
Sexual Assault Awareness Month
Stillwater
Fair Housing Month
Stillwater
Purchase on Perkins Road Campaign
Stillwater Chamber of Commerce initiative to support businesses along Perkins Road during construction. Participants can win cash prizes.
Daddy Daughter Prom
Stillwater Community Center, 315 West 8th. Tickets available online from April 10th at stillwater.org/dancingwithdaddy or at the Community Center. $25 per couple, $10 each additional daughter.
Financial Matters
Community Development Block Grant (CDBG) Allocation
Potential FY23 CDBG allocation for Stillwater, requiring a one-to-one city match for a total potential grant of $456,666. Selected project is the Municipal Library fire suppression system.
Block 34 Project Budget Amendment
Additional authorization for stormwater drainage improvements design for the Block 34 area, bringing total authorization to $225,000 for the city project.
Civil Engineering Support Agreement
Total budget for the master services agreement and task order number one with Poe and Associates for transportation program management services, funded by the transportation sales tax fund.
Substation Packager Bid
Awarded to Peak Substation Services for Kinsey and Hospital substations, with authorized expenditures up to $650,980 including contingency.
Tree Trimming Bid
Awarded to Davey Tree Surgery Company for annual high voltage line tree trimming for FY2024.
Walgreens Opioid Settlement
Estimated funds for the city from the Walgreens opioid settlement, including base and incentive payments.
Walmart Opioid Settlement
Estimated funds for the city from the Walmart opioid settlement, including base and incentive payments.
CVS Opioid Settlement
Estimated funds for the city from the CVS opioid settlement, including base and incentive payments.
Allergan Opioid Settlement
Estimated funds for the city from the Allergan opioid settlement, including base and incentive payments.
Teva Opioid Settlement
Estimated funds for the city from the Teva opioid settlement, including base and incentive payments.
Coming Up
Tabled
- Public hearing regarding property at 601 West 10th Avenue (May 1st, 2023)
- Public hearing regarding property at 915 South McDonald Street (May 1st, 2023)
- Resolution regarding dilapidated structures (later meeting after discussion)
Deadlines
- Rain barrel mail-in order forms due by April 27th
- Rain barrel online orders due by April 30th
- Daddy Daughter Prom tickets available for online purchase beginning April 10th
Watch For
- Further updates on the Block 34 project and construction funding options
- Progress on the Rails to Trails project, including rail abandonment process
- Future task orders and construction authorization for civil engineering support projects
- Discussion on allocating unused personnel budget to the Transportation Sales Tax Fund
Announcements
- Kevin Odile, video board operator, is moving from Stillwater; appreciation for his work.
- Stillwater Chamber of Commerce launched 'Purchase on Perkins Road' campaign to support local businesses during construction.
- Oklahoma Department of Transportation awarded Stillwater a $1 million grant for the Rails to Trails project, extending 1.25 miles from McElroy Road to Boomer Lake.
- ODOT has hired an attorney to start the rail abandonment process for the Rails to Trails project.
- City of Stillwater Water Department will temporarily switch to chlorine for water system maintenance for 30 days starting April 3rd.
- City of Stillwater is offering rain barrels for purchase to save money on water bills and reduce stormwater pollution.
- The City is accepting applications for citizen representatives to serve on various committees, including the Board of Adjustment and Board of Drainage Appeals.
Agenda Summary
Proclamation in recognition of No Hit Zone Week
Reading and adoption of a proclamation for No Hit Zone Week, April 3rd-7th, 2023.
Proclamation in recognition of Sexual Assault Awareness Month
Reading and adoption of a proclamation for Sexual Assault Awareness Month, April 2023.
Proclamation in recognition of Fair Housing Month
Reading and adoption of a proclamation for Fair Housing Month, April 2023.
Presentation by OSU art students regarding a temporary mural at Chris Salmon Plaza
Presentation of designs for a temporary mural honoring Chris Salmon by OSU art students Brinley Floyd and Carly Roddy.
Consent Docket
Approval of routine administrative items.
Public hearing regarding property addressed at 601 West 10th Avenue
Public hearing on a property, tabled for additional legal review.
Public hearing regarding property addressed at 915 South McDonald Street
Public hearing on a property, tabled for additional legal review.
Receive public input for project suggestions for the 2023 Community Development Block Grant Small Cities Grant and consider selecting a project
Public input and selection of the Stillwater Municipal Library fire suppression system as the CDBG project.
Receive public comment regarding a request for a specific use permit for a medical marijuana dispensary at 911 North Perkins Road
Public comment and approval of a specific use permit for a medical marijuana dispensary.
Consider approval of a budget amendment for additional expenditures related to Block 34
Approval of a budget amendment for stormwater drainage improvements design for the Block 34 project.
Consider authorizing the general manager to execute a base agreement for civil engineering support
Authorization for a master services agreement and task order with Poe and Associates for civil engineering support.
Resolution Number CC-23-6, a resolution amending Section 5 Electric Service rules of the City of Stillwater terms and conditions of service for Municipal Utilities
Adoption of a resolution to amend electric service rules, removing service lateral connection fees for residential development.
Resolution regarding dilapidated structures
Resolution concerning dilapidated structures, tabled from an earlier meeting.
Resolution CC-23-8, a resolution to approve participation in Walgreens settlement agreement
Approval of the city's participation in the Walgreens opioid settlement agreement.
Resolution CC-23-9, a resolution to approve participation in Walmart settlement agreement
Approval of the city's participation in the Walmart opioid settlement agreement.
Resolution CC-23-10, a resolution to approve participation in CVS settlement agreement
Approval of the city's participation in the CVS opioid settlement agreement.
Resolution CC-23-11, a resolution to approve participation in Allergan settlement agreement
Approval of the city's participation in the Allergan opioid settlement agreement.
Resolution CC-23-12, a resolution to approve participation in Teva settlement agreement
Approval of the city's participation in the Teva opioid settlement agreement.
Ordinance 3522, an ordinance closing a portion of the 15-foot General access easement in the South half of section 34 Township 20. North range two east of the Indian Meridian Payne County Oklahoma near property address is 4099 north land Run Drive
Advancement of the ordinance to second read.
Appointments to Airport Advisory Board
Appointment of Minnie Murray to the Airport Advisory Board.
Appointments to Library Board
Reappointment of Mike Woods and appointment of Sharon Edwards to the Library Board.
Appointments to Stillwater Investment Plan Downtown Campus Link Project Plan Tax Increment Financing District Number 3
Appointment of Devin Wanzer to the TIF District No. 3 Board.
Appointments to Stillwater Sister Cities Council
Appointment of Matthew Payne and JC Gray to the Stillwater Sister Cities Council.
Executive Session
Confidential communications regarding opioid litigation settlements and labor negotiations with FOP and IAF.