Meeting Summary
The Stillwater City Council held its April 3, 2023 meeting, addressing various community initiatives, financial matters, and administrative tasks. Key decisions included approving a budget amendment for Block 34 storm water improvements, authorizing civil engineering support, and adopting amendments to electric service rules. The council also approved participation in multiple opioid settlement agreements.
Key Decisions & Votes
Block 34 Storm Water Improvements Budget Amendment
01:00:00Approved a budget amendment of $45,000 for additional expenditures for storm water drainage improvements design for the Block 34 area and authorized the general manager to execute a task order amendment with GON Associates for $37,628.55.
Civil Engineering Support Agreement
01:13:00Authorized the city manager to execute a base agreement and task order number one with POE Associates for transportation program management services for a not to exceed amount of $283,943, and approved a budget amendment of $315,000 from the transportation sales tax fund.
Electric Service Rules Amendment
01:20:00Adopted Resolution CC-23-6, amending Section 5, Electric Service Rules of the City of Stillwater, terms and conditions of service for municipal utilities, which includes removing service lateral connection fees for residential development.
Medical Marijuana Dispensary Specific Use Permit
00:50:00Approved a specific use permit for a medical marijuana dispensary at 911 North Perkins Road, addressing a compliance issue for an existing dispensary under new ownership.
CDBG Project Selection
00:46:00Selected the new fire suppression system for Stillwater Municipal Library as the FY23 Community Development Block Grant project, based on staff recommendation.
Walgreens Opioid Settlement Agreement
01:50:00Approved participation in the Walgreens settlement agreement, the retailer state subdivision agreement, and the state backstop agreement, authorizing the mayor to execute the necessary forms.
Walmart Opioid Settlement Agreement
01:52:00Approved participation in the Walmart settlement agreement, the retailer state subdivision agreement, and the state backstop agreement, authorizing the mayor to execute the necessary forms.
CVS Opioid Settlement Agreement
01:53:00Approved participation in the CVS settlement agreement, the retailer state subdivision agreement, and the state backstop agreement, authorizing the mayor to execute the necessary forms.
Allergan Opioid Settlement Agreement
01:54:00Approved participation in the Allergan settlement agreement, the Allergan state subdivision agreement, and the Allergan state backstop agreement, authorizing the mayor to execute the necessary forms.
Tea Opioid Settlement Agreement
01:55:00Approved participation in the Tea settlement agreement, the Tea state subdivision agreement, and the Tea state backstop agreement, authorizing the mayor to execute the necessary forms.
Upcoming Community Events
No Hit Zone Week
Proclaimed to raise awareness for violence prevention, with inaugural sites including Big Brothers Big Sisters, Payne County Health Department, Stillwater YMCA, and others.
Sexual Assault Awareness Month
Proclaimed to promote awareness and education to prevent sexual violence.
Fair Housing Month
Proclaimed to support fair housing laws and educate the public on equal housing opportunities.
Daddy-Daughter Prom
Community Center event with multiple date/time options. Tickets available online or at the Stillwater Community Center.
Purchase on Perkins Road Campaign
Stillwater Chamber of Commerce initiative to support local businesses during road construction. Patrons can win cash prizes by shopping on Perkins Road.
Financial Matters
Block 34 Storm Water Improvements Design
Additional expenditures approved for the design phase of storm water drainage improvements.
Civil Engineering Support
Expenditures approved from the transportation sales tax fund for project management services and contingency.
CDBG FY23 Allocation
Potential allocation for the Community Development Block Grant, requiring a 1:1 city match for a total project amount of $456,666.
Walgreens Opioid Settlement
Estimated base to incentive payments from the opioid settlement.
Walmart Opioid Settlement
Estimated base to incentive payments from the opioid settlement.
CVS Opioid Settlement
Estimated base to incentive payments from the opioid settlement.
Allergan Opioid Settlement
Estimated base to incentive payments from the opioid settlement.
Tea Opioid Settlement
Estimated base to incentive payments from the opioid settlement.
Substation Packager Bid
Awarded bid to Peak Substation Services for Kinsey and Hospital substations, with authorized expenditures up to $650,980 including contingency.
Tree Trimming Bid
Awarded annual tree trimming bid for FY2024 to Davies Tree Surgery Company.
Coming Up
Tabled
- Public hearing regarding property at 601 West 10th Avenue (tabled to May 1st, 2023)
- Public hearing regarding property at 915 South McDonald Street (tabled to May 1st, 2023)
- Resolution regarding dilapidated structures (tabled for later discussion)
Deadlines
- Mail-in orders for rain barrels due by April 27th
- Online orders for rain barrels due by April 30th
Watch For
- Further updates on Block 34 storm water improvements design and construction funding
- Progress on the Rails to Trails project, including rail abandonment process
- Future task orders and construction authorization for civil engineering support
Announcements
- Kevin Odell recognized for his video board work as he departs Stillwater.
- Stillwater Chamber of Commerce launched 'Purchase on Perkins Road' campaign to support local businesses during construction.
- Oklahoma Department of Transportation awarded Stillwater a $1 million grant for the Rails to Trails project, connecting the city north to south.
- City of Stillwater Water Department temporarily switching to chlorine for water system maintenance for 30 days starting April 3rd.
- Rain barrel sales available through the City of Stillwater Water Department.
- City accepting applications for citizen representatives on various committees, including the Board of Adjustment and Board of Drainage Appeals.
Agenda Summary
Proclamation: No Hit Zone Week
Proclamation recognizing April 3rd-7th, 2023 as No Hit Zone Week in Stillwater.
Proclamation: Sexual Assault Awareness Month
Proclamation recognizing April 2023 as Sexual Assault Awareness Month in Stillwater.
Proclamation: Fair Housing Month
Proclamation recognizing April 2023 as Fair Housing Month in Stillwater.
Presentation by OSU Art Students
Presentation regarding temporary mural designs for Chris Salmon Plaza by Brinley Floyd and Carly Rody.
Consent Docket
Approval of routine administrative items.
Public Hearing: Property at 601 West 10th Avenue
Public hearing regarding property addressed at 601 West 10th Avenue.
Public Hearing: Property at 915 South McDonald Street
Public hearing regarding property addressed at 915 South McDonald Street.
Public Hearing: 2023 Community Development Block Grant Project Selection
Receive public input for project suggestions and consider selecting a project for the 2023 CDBG Small Cities Grant.
Public Comment: Medical Marijuana Dispensary SUP
Receive public comment regarding a request for a specific use permit for a medical marijuana dispensary at 911 North Perkins Road.
Budget Amendment: Block 34 Expenditures
Consider approval of a budget amendment for additional expenditures related to Block 34 storm water improvements design.
Base Agreement: Civil Engineering Support
Consider authorizing the general manager to execute a base agreement for civil engineering support with POE Associates.
Resolution CC-23-6: Electric Service Rules Amendment
Resolution amending Section 5, Electric Service Rules of the City of Stillwater, terms and conditions of service for municipal utilities.
Resolution: Dilapidated Structures
Resolution regarding dilapidated structures.
Resolution CC-23-8: Walgreens Settlement Agreement
Resolution to approve participation in Walgreens settlement agreement.
Resolution CC-23-9: Walmart Settlement Agreement
Resolution to approve participation in Walmart settlement agreement.
Resolution CC-23-10: CVS Settlement Agreement
Resolution to approve participation in CVS settlement agreement.
Resolution CC-23-11: Allergan Settlement Agreement
Resolution to approve participation in Allergan settlement agreement.
Resolution CC-23-12: Tea Settlement Agreement
Resolution to approve participation in Tea settlement agreement.
Ordinance 3522: Easement Closure
Ordinance closing a portion of a 15ft general access easement near 4099 North Landrun Drive.
Appointment: Airport Advisory Board
Appointment to an open position on the Airport Advisory Board.
Appointment: Library Board
Reappointment of Mike Woods and appointment of Sharon Edwards to the Library Board.
Appointment: Stillwater Reinvestment Plan, Downtown Campus Link Project TIF District No. 3
Appointment of Devin Wanzer to an open seat on the TIF board.
Appointment: Stillwater Sister Cities Council
Appointment of Matthew Payne and JC Gray to vacant seats on the Sister Cities Council.
SUA Consent Docket
Approval of routine administrative items for the Stillwater Utilities Authority.
SUA: Substation Packager Bid Award
Consider awarding a substation packager bid to Peak Substation Services.
SUA: Tree Trimming Bid Award
Consider awarding a tree trimming bid to Davy Tree Service Tree Surgery Company.
SUA Resolution SUA23-2: Electric Service Rules Amendment
Resolution amending Section 5, Electric Service Rules of the City of Stillwater, terms and conditions of service for municipal utilities.
SEDA Consent Docket
Approval of routine administrative items for the Stillwater Economic Development Authority.
SEDA Resolution CEDA-2023-1: Redevelopment Agreement Amendment
Resolution approving a first amendment to the redevelopment agreement and an amended and restated covenant agreement between SEDA and USA Rare Earth Magnets LLC.