Meeting Summary
The Stillwater City Council meeting on May 1st, 2023, included a recognition of Mental Health Awareness Month and an update on the new city website, which is expected to launch in late June or July. Key decisions included awarding a mowing services bid to Brightview Landscape Services and appointing a subcommittee for the city manager search. The council also adopted operating budgets for various city authorities.
Key Decisions & Votes
Award bid for mowing service of City facilities for fiscal year 24
00:15:20The bid for mowing services was awarded to Brightview Landscape Services for $137,243, despite a local vendor's lower bid, adhering to the city's purchasing manual and a 5% local preference policy.
Subcommittee for City Manager Search
00:39:40A subcommittee consisting of the Mayor, Vice Mayor, City Attorney, and HR Director was appointed to work with sgr in selecting finalists for the city manager position.
Operating Budget for Fiscal Year 2023-24 (City Council)
00:41:45Resolution CC-2023-13, adopting the operating budget for the fiscal year 2023-24, was approved.
Dilapidated Structure at 915 South McDonald Street
00:42:40Resolution CC-2023-14 was adopted, declaring the structure at 915 South McDonald Street dilapidated and abandoned, ordering its removal with a 90-day enforcement period.
Code Supplement Number Nine
00:43:50Resolution CC-2023-15, notifying the public of the compiling and publishing of code supplement number nine to the City of Stillwater Oklahoma code, was adopted.
Board of Adjustment Appointments
00:45:00Jim Rice was reappointed and John Houck was appointed to full terms on the Board of Adjustment.
Operating Budget for Fiscal Year 2023-24 (Stillwater Utilities Authority)
00:54:00Resolution SUA 2023-3, adopting the operating budget for the Stillwater Utilities Authority for fiscal year 2023-24, was approved.
Operating Budget for Fiscal Year 2023-24 (Stillwater Economic Development Authority)
00:55:30Resolution SEDA-2023-2, adopting the operating budget for the Stillwater Economic Development Authority for fiscal year 2023-24, was approved.
Operating Budget for Fiscal Year 2023-24 (Stillwater Public Works Authority)
00:57:00Resolution SPWA 2023-1, adopting the operating budget for the Stillwater Public Works Authority for fiscal year 2023-24, was approved.
Upcoming Community Events
Daddy Daughter Prom
Stillwater Community Center, 315 West 8th Avenue. Friday May 5th 7-8:30 PM, Saturday May 6th 5-6:30 PM and 7-8:30 PM. Tickets available at stillwater.org/dancingwithDaddy.
Play Date at the Library
Stillwater Public Library, 1107 South Deck, from 10 AM to noon. Free, in-person events for children and adults.
OSU Student Move Out Special
Convenience Collection Center, 807 South Perkins Road. Free drop-off for bulk items (furniture, mattresses, appliances without Freon, electronics) for OSU students with ID.
Financial Matters
Mowing Service Bid
Awarded to Brightview Landscape Services for the maintenance of 30 city-owned locations.
Operating Budget for Fiscal Year 2023-24
Adopted for the City of Stillwater, Stillwater Utilities Authority, Stillwater Economic Development Authority, and Stillwater Public Works Authority.
Public Comments
Michael Buxton, owner of Stillwater Turf Services, expressed concern about losing the city's mowing contract to an out-of-town company, highlighting the potential loss of local jobs and economic impact, despite his re-bid being lower than the previous year.
Coming Up
Tabled
- Hearing for dilapidated secondary structure at 601 West 10th Avenue (1012 South Knoblock Street) tabled to June 5th.
Watch For
- New city website launch in late June or July.
- City Manager search semi-finalist recommendations in mid-May.
- Further volunteer cleanup day at Washington School.
Announcements
- Recognition of the Stillwater Area Sports Association (SASA) Vipers baseball team for a community service project.
- Proclamation of May 2023 as Mental Health Awareness Month.
- City of Stillwater is hiring for full and part-time positions; text 'police' or 'fire' to 405-742-8281 for notifications, or visit stillwater.org/employment.
- Over 60 people participated in a cleanup day at Washington School on May 22nd.
- Celebration events for City Manager Norman McNichol on Monday, May 15th, including a ceremonial police walkout at 8:30 AM and a come-and-go reception from 3:30 PM to 5:30 PM at the Stillwater Police Department.
- Assistance available for utility and rent payments due to COVID-19; visit stillwater.org/covethelp or call 405-742-8220.
- Unveiling of a new mural in honor of former Mayor Chris Salmon at Chris Salmon Plaza (9th and Main).
Agenda Summary
Call to Order and Pledge of Allegiance
Meeting called to order, followed by the Pledge of Allegiance led by the SASA Vipers baseball team.
Proclamation in Recognition of Mental Health Awareness Month
Mayor William Joyce read a proclamation declaring May 2023 as Mental Health Awareness Month in Stillwater, with Katie Leonard from the Oklahoma Department of Mental Health and Substance Abuse Services present.
Consent Docket
Approval of consent docket items, with item E removed for separate discussion.
Public Comments on Items Not Scheduled for Public Hearing
Michael Buxton spoke regarding the city's mowing services bid.
Award bid for mowing service of City facilities for fiscal year 24
Discussion and vote on awarding the mowing services bid.
Public Hearing: Dilapidated secondary structure at 601 West 10th Avenue (1012 South Knoblock Street)
Hearing to determine if the structure is dilapidated and abandoned. Due to significant progress by the owner, the item was tabled.
Public Hearing: Dilapidated structure at 915 South McDonald Street
Hearing to determine if the structure is dilapidated and abandoned. Staff recommended approving the resolution for abatement.
Update on the timeline for a new City of Stillwater webpage
Brad Stewart, I.T. Director, provided an update on the new city website project, including new modules and features, with an expected launch in late June or July.
Consider forming a subcommittee to work with sgr to select finalists for the city manager search
Discussion and vote on forming a subcommittee for the city manager search.
Resolution CC-2023-13: Adopting an operating budget for fiscal year 2023-24
Vote on adopting the city's operating budget.
Resolution CC-2023-14: Declaring the structure at 915 South McDonald Street dilapidated and abandoned
Vote on the resolution regarding the dilapidated structure.
Resolution CC-2023-15: Notifying the public of the compiling and publishing of the code supplement number nine
Vote on the resolution for the code supplement.
Appointments to the Board of Adjustment
Reappointment of Jim Rice and appointment of John Houck to the Board of Adjustment.
Reports from Officers and Boards
Announcements from city staff and council members.
Stillwater Utilities Authority Meeting
Consent docket approval and adoption of Resolution SUA 2023-3 for the operating budget.
Stillwater Economic Development Authority Meeting
Consent docket approval and adoption of Resolution SEDA-2023-2 for the operating budget.
Stillwater Public Works Authority Special Meeting
Consent docket approval and adoption of Resolution SPWA 2023-1 for the operating budget.