Meeting Summary
The Stillwater City Council approved the consent docket, including the award of a mowing service bid to Brightview Landscape Services. They also adopted the operating budget for fiscal year 2023-24 and appointed a subcommittee for the city manager search. A resolution was adopted declaring a structure at 915 South McDonald Street dilapidated and abandoned, with a 90-day period for the property owner to make significant progress.
Key Decisions & Votes
Consent Docket Approval
07:00The consent docket was approved with the removal of item E for separate discussion.
Mowing Service Bid Award
15:00The bid for mowing services of City facilities for fiscal year 2024 was awarded to Brightview Landscape Services for $137,243, following staff recommendation and adherence to the purchasing manual.
Deteriorated Property at 601 West 10th Avenue
17:30The hearing to determine if the secondary structure at 601 West 10th Avenue is dilapidated and abandoned was tabled until June 5th, 2023, due to significant progress made by the property owner.
City Manager Search Subcommittee Appointment
39:00A subcommittee consisting of the Mayor, Vice Mayor, City Attorney, and HR Director was appointed to work with SGR in selecting finalists for the city manager search.
Operating Budget for FY 2023-24 (City Council)
40:00Resolution CC-2023-13, adopting the operating budget for fiscal year 2023-24, was adopted by the City Council.
Deteriorated Property at 915 South McDonald Street
41:00Resolution CC-2023-14, declaring the structure at 915 South McDonald Street dilapidated and abandoned, was adopted, with a 90-day period for the property owner to make significant progress.
Code Supplement Number Nine Notification
42:00Resolution CC-2023-15, notifying the public of the compiling and publishing of code supplement number nine to the City of Stillwater Oklahoma code, was adopted.
Board of Adjustment Appointments
44:00Jim Rice was reappointed and John Houck was appointed to full terms on the Board of Adjustment.
Operating Budget for FY 2023-24 (SUA)
52:00Resolution SUA 2023-3, adopting the operating budget for fiscal year 2023-24 for the Stillwater Utilities Authority, was adopted.
Operating Budget for FY 2023-24 (SEDA)
54:00Resolution SEDA-2023-2, adopting the operating budget for fiscal year 2023-24 for the Stillwater Economic Development Authority, was adopted.
Operating Budget for FY 2023-24 (SPWA)
56:00Resolution SPWA 2023-1, adopting the operating budget for fiscal year 2023-24 for the Stillwater Public Works Authority, was adopted.
Upcoming Community Events
Mental Health Awareness Month
Proclaimed by Mayor William Joyce to increase public understanding and promote identification and treatment of mental illness.
Daddy Daughter Prom
Tickets available online at stillwater.org/dancingwithdaddy. Located at Stillwater Community Center, 315 West 8th Avenue.
Norman McNichol Retirement Celebration
Ceremonial police walkout at 8:30 AM at the police department, followed by a come-and-go reception from 3:30 PM to 5:30 PM in the lobby of the Stillwater Police Department.
Play Date at the Library
10 AM to noon at Stillwater Public Library, 1107 South Deck. Free, in-person events for families.
OSU Student Move Out Special
Free drop-off of furniture, mattresses, appliances (no Freon), electronics, and other items at the Convenience Collection Center, 807 South Perkins Road. OSU ID required.
Chris Salmon Mural Unveiling
Unveiling of a new mural in honor of former Mayor Chris Salmon at Chris Salmon Plaza, 9th and Main.
Financial Matters
Mowing Service Bid
Awarded to Brightview Landscape Services for city facilities for fiscal year 2024.
Public Comments
Michael Buxton, owner of Stillwater Turf Services, expressed concern about losing the city's mowing contract to out-of-town companies despite submitting a lower bid than the previous year. He highlighted the potential loss of local jobs and the economic impact of supporting local businesses.
Coming Up
Tabled
- Hearing for dilapidated structure at 601 West 10th Avenue (rescheduled to June 5th)
Watch For
- New City of Stillwater website launch (late June or July)
- City Manager search semi-finalist presentations (May 20th)
- Re-bidding of mowing services in the fall to potentially include more parks
Announcements
- The Stillwater Vipers, an 8U baseball team, were recognized for their community service project of cleaning up trash around practice fields.
- The City of Stillwater is hiring for full and part-time positions in various departments. Text 'police' or 'fire' to 405-742-8281 for notifications, or visit stillwater.org/employment for a full list.
- Over 60 people participated in a cleanup day at Washington School on May 22nd, filling three large dumpsters. Michelle Charles was thanked for organizing the event.
- Assistance for utility and rent payments due to COVID-19 is available through the City of Stillwater. Visit stillwater.org/covethelp or call 405-742-8220.
Agenda Summary
Call to Order and Pledge of Allegiance
Meeting called to order, and the Stillwater Vipers baseball team led the Pledge of Allegiance.
Proclamation: Mental Health Awareness Month
Mayor William Joyce proclaimed May 2023 as Mental Health Awareness Month in Stillwater, Oklahoma.
Consent Docket
Approval of routine items, with item E removed for separate discussion.
Public Comments on Items Not Scheduled for Public Hearing
Michael Buxton spoke regarding the city's mowing service bid.
Award Bid for Mowing Service of City Facilities for Fiscal Year 24
Consideration and award of the bid for mowing services.
Public Hearing: Dilapidated Structure at 601 West 10th Avenue
Hearing to determine if a secondary structure is dilapidated and abandoned.
Public Hearing: Dilapidated Structure at 915 South McDonald Street
Hearing to determine if a structure is dilapidated and abandoned.
Update on Timeline for New City of Stillwater Webpage
Presentation by Brad Stewart, IT Director, on the progress of the new city website and associated modules.
Consider Forming a Subcommittee to Work with SGR to Select Finalists for the City Manager Search
Discussion and appointment of a subcommittee for the city manager search.
Resolution CC-2023-13: Adopting an Operating Budget for Fiscal Year 2023-24
Adoption of the city's operating budget.
Resolution CC-2023-14: Declaring a Structure at 915 South McDonald Street Dilapidated and Abandoned
Adoption of a resolution regarding the dilapidated structure.
Resolution CC-2023-15: Notifying the Public of the Compiling and Publishing of Code Supplement Number Nine
Adoption of a resolution regarding code updates.
Appointments
Appointments to the Board of Adjustment.
Reports from Officers and Boards
Updates and announcements from city staff and council members.
Adjournment of City Council Meeting
The City Council meeting was adjourned.
Stillwater Utilities Authority Meeting
Call to order and consent docket approval.
Resolution SUA 2023-3: Adopting an Operating Budget for Fiscal Year 2023-24 (SUA)
Adoption of the SUA's operating budget.
Adjournment of Stillwater Utilities Authority Meeting
The SUA meeting was adjourned.
Stillwater Economic Development Authority Meeting
Call to order and consent docket approval.
Resolution SEDA-2023-2: Adopting an Operating Budget for Fiscal Year 2023-24 (SEDA)
Adoption of the SEDA's operating budget.
Adjournment of Stillwater Economic Development Authority Meeting
The SEDA meeting was adjourned.
Stillwater Public Works Authority Special Meeting
Call to order and consent docket approval.
Resolution SPWA 2023-1: Adopting an Operating Budget for Fiscal Year 2023-24 (SPWA)
Adoption of the SPWA's operating budget.
Adjournment of Stillwater Public Works Authority Special Meeting
The SPWA meeting was adjourned.