Meeting Summary
The Stillwater City Council held its June 12, 2023 meeting, addressing various city matters. Key decisions included tabling a cell tower specific use permit, approving a map amendment for residential properties, and transferring $4.15 million from the general fund to the city capital fund. The council also approved the purchase of six police pursuit vehicles and an amendment to an engineering agreement for airport road improvements.
Key Decisions & Votes
Specific Use Permit for Cell Tower
04:30A request from Jared Fouts, Vertical Bridge, for a specific use permit to allow a cell tower at 1730 North Jardot Road was tabled to the July 10, 2023 meeting for further information.
Map Amendment for Residential Properties
21:00A request for a map amendment for properties on West 9th and 10th Avenues and South Jefferson Street, changing zoning from small lot single-family residential to two-family residential, was approved. This will allow for the redevelopment of the properties with duplexes.
Transfer of Funds to City Capital Fund
26:00Budget amendments were approved to transfer $4,151,028 from the general fund to the city capital fund. These funds are reserved for city capital projects that lack dedicated funding sources.
Purchase of Police Pursuit Vehicles
34:00The Stillwater Police Department was approved to purchase two 2023 Dodge Charger police pursuit vehicles and four 2023 Dodge Durango police pursuit SUVs, along with outfitting and camera systems, for a total of $442,322. This addresses the need to replace aging police fleet vehicles.
Airport Industrial Arterial Road Improvements Engineering Agreement
39:00An amendment to the owner-engineer agreement with Olson Inc. for $235,000 was approved for engineering professional services related to the airport industrial arterial road improvements and a new parking access road and parking at the Stillwater Regional Airport.
Bulletproof Vest Partnership Program Application
42:00Resolution CC-2023-18 was adopted, acknowledging city council authorization and approval for the submission of an application for the fiscal year 2023 Bureau of Justice Assistance Patrick Lee Leahy Bulletproof Vest Partnership Program. This grant will fund 89 bulletproof vests for the Stillwater Police Department.
FAA Grant for Snow Removal Equipment
44:00Resolution 2023-19 was adopted, approving Stillwater Regional Airport budget amendments reflecting the receipt and appropriation of FAA grant funds for the remaining balance of the purchase of snow removal equipment.
Appointment of Staff Liaisons to Bicycle and Pedestrian Advisory Committee
48:00David Barth and Ethan Maddox were appointed as staff liaisons to the Bicycle and Pedestrian Advisory Committee (BPAC) to reactivate the committee's engagement.
South Lime Slaker Replacement Project Bid Award
1:00:00A bid award for the South Lime Slaker Replacement Project at the Water Treatment Plant was approved for Win Construction for $292,000, with total construction expenditures authorized at $335,000. This is a temporary solution until a new lime system is installed.
Water Treatment Plant Lime System Pre-Purchase Package
1:14:00A bid award for the Water Treatment Plant Lime System Pre-Purchase Package was approved for RDP Technologies Inc. in the amount of $2.9 million, with total construction expenditures authorized at $3.19 million. This pre-purchase aims to save time on a larger project to construct a chemicals building.
FOP Negotiations
1:45:00Staff was directed to proceed as discussed with the Fraternal Order of Police (FOP) negotiations following an executive session.
Upcoming Community Events
Dancing Turtle Interactive Celebration of the Arts
Stillwater Community Center and downtown, free family event with entertainment, performing arts, visual arts, vendors, and music.
Juneteenth Celebration
Southern Woods Park, 11 AM to 1 PM, games, music, free food and drinks, and entertainment for the whole family.
Boomer Blast Fireworks Show
Boomer Lake Park, vendors and food trucks at 6 PM, fireworks at 9:30 PM. Free parking at Stillwater High School stadium and Cimarron Plaza.
Financial Matters
General Fund Transfer to City Capital Fund
Transfer of unappropriated fund balance from the general fund to the city capital fund to reserve for future capital projects.
Police Pursuit Vehicles Purchase
Funding for the purchase of six police pursuit vehicles, outfitting, and camera systems.
Airport Industrial Arterial Road Improvements Engineering
Amendment to owner-engineer agreement for professional services related to airport road improvements and parking.
Bulletproof Vest Partnership Program Grant
Grant application for 89 bulletproof vests for the Stillwater Police Department, with a 50% cost share of $37,825 from the general fund.
FAA Grant for Snow Removal Equipment
Receipt and appropriation of FAA grant funds for the remaining balance of snow removal equipment purchase at Stillwater Regional Airport.
South Lime Slaker Replacement Project
Bid award for the replacement of a lime slaker at the Water Treatment Plant, including a 15% contingency.
Water Treatment Plant Lime System Pre-Purchase
Bid award for the pre-purchase of a new lime system for the Water Treatment Plant, including a 10% contingency.
Public Comments
Public comments were received regarding the map amendment for residential properties. Concerns were raised about the impact on current residents, particularly in a historically black neighborhood, and potential gentrification. The applicant's representative addressed these concerns, stating that leases would be honored and assistance would be provided for relocation, and that many structures were no longer salvageable.
Coming Up
Tabled
- Specific Use Permit for Cell Tower at 1730 North Jardot Road (tabled to July 10, 2023)
Watch For
- Updated city capital project list and appropriation proposals
- Stillwater Regional Airport terminal project bids (summer 2024)
- Utility rate study discussions and community education (September/October)
- New Yost pump station, elevated storage tower, and transmission line projects
Announcements
- Stillwater Electric Utility Department recognized as a finalist in the American Public Power Association's 2022 Safety Awards of Excellence.
- Director Lauren Smith selected as chairman of the Oklahoma Municipal Utility Services Association.
- All lanes of traffic closed on West 12th Avenue between South Duncan and Duck Streets for approximately five weeks for construction to mitigate flooding and drainage issues.
- City Hall will be closed in observance of Juneteenth on Monday, June 19th. Trash and recycling will be collected as usual, but not yard waste.
- The city is accepting applications for citizen representatives to serve on various committees, including the Board of Adjustment and the Planning Commission.
Agenda Summary
Item 3: Consent Docket
Approval of routine administrative items.
Item 6A: Public Hearing - Specific Use Permit for Cell Tower
Receive public comment regarding a request for a specific use permit to allow a cell tower at 1730 North Jardot Road.
Item 6B: Public Hearing - Map Amendment for Residential Properties
Receive public comment regarding a request for a map amendment for properties located at 1017 and 1109 West 9th Avenue, 1022, 1024, 1104, 1110, 1122 and 1124 West 10th Avenue and 920 through 924 South Jefferson Street from small lot single family residential to two family residential.
Item 7A: Budget Amendments for City Capital Fund
Consider approval of budget amendments transferring $4.15 million from the general fund to the city capital fund.
Item 7B: Stillwater Police Department Vehicle Purchase
Consider approval for Stillwater Police Department to purchase six police pursuit vehicles on state contract.
Item 7C: Owner Engineer Agreement Amendment for Airport Road Improvements
Consider amendment to owner engineer agreement with Olson Inc. in the amount of $235,000 for engineering Professional Services related to the airport industrial arterial Road improvements.
Item 8A: Resolution CC-2023-18 - Bulletproof Vest Partnership Program
A resolution acknowledging city council authorization and approval for the submission of an application for fiscal year 2023 Bureau of Justice Assistance Patrick Lee Leahy Bulletproof Vest Partnership Program for bulletproof protective vests for the Stillwater Police Department.
Item 8B: Resolution 2023-19 - FAA Grant for Snow Removal Equipment
A resolution of the city council approving Stillwater Regional Airport Budget amendments reflecting the receipt and appropriation of Grant funds for the payment of remaining balance for the purchase of snow removal equipment at Stillwater Regional Airport through FAA Grant 33-40-0090-037-2022.
Item 9: Ordinance 3523 - Water Easement Closure
An ordinance closing a portion of the 16-foot water easement of lot 3 block 2 the sticks in addition to the City of Stillwater Payne County Oklahoma near property addressed as 119 East Tyler Avenue.
Item 10: Appointments - Bicycle and Pedestrian Advisory Committee
Appointments of staff liaisons to the Bicycle and Pedestrian Advisory Committee.
Item 11: Reports from Officers and Boards
Various reports and announcements from city officials and boards.
Item 12: Executive Session
Executive session to discuss labor negotiations with the Fraternal Order of Police Lodge number 102 and confidential communication between the city council and City attorney concerning Daryl Doherty versus City of Stillwater at all cj-2021-19 and Daryl Doherty versus City of Stillwater cj-2023-3.
SEDA Consent Docket
Approval of routine administrative items for the Stillwater Economic Development Authority.
SUA Consent Docket
Approval of routine administrative items for the Stillwater Utilities Authority.
Item 5A (SUA): Bid Award for South Lime Slaker Replacement Project
Consider a bid award for the South Lime Slaker Replacement Project at Water Treatment Plant to Win Construction for a total bid amount of $292,000.
Item 5B (SUA): Bid Award for Water Treatment Plant Lime System Pre-Purchase Package
Consider bid award for water treatment plant Lime system pre-purchase package.
Item 5C (SUA): Report on the Yost Pressure Zone Service Conditions
Informational report on the Yost pressure zone service conditions, highlighting water pressure issues and limitations on new meters.
Item 5D (SUA): Rural Water Advisory Board Quarterly Report
Quarterly report from the Rural Water Advisory Board, discussing historical context and ongoing challenges with rural water systems.
Item 5E (SUA): Utility Rate Overview
Overview of utility rates, rate studies, and the process for determining costs for electric, water, wastewater, and stormwater services.