Meeting Summary
The Stillwater City Council held its June 12, 2023 meeting, addressing various city matters. Key decisions included tabling a cell tower permit request, approving a map amendment for residential properties, and allocating funds for city capital projects and police vehicle purchases. The meeting also featured discussions on water utility rates and the challenges of providing water services to rural areas.
Key Decisions & Votes
Specific Use Permit for Cell Tower
05:50:00A request from Jared Fouts/Vertical Bridge for a specific use permit to allow a cell tower at 1730 North Jardot Road was tabled to July 10, 2023, for further information.
Map Amendment for Residential Properties
06:20:00A request for a map amendment for properties on West 9th and 10th Avenues and South Jefferson Street, changing zoning from small lot single-family residential to two-family residential, was approved.
Budget Amendments for City Capital Fund
20:30:00Budget amendments transferring $4.15 million from the general fund to the city capital fund were approved to reserve funds for future city capital projects.
Purchase of Police Pursuit Vehicles
24:00:00The Stillwater Police Department was approved to purchase six police pursuit vehicles (two Dodge Chargers and four Dodge Durangos) and associated outfitting and camera systems, totaling $442,322.
Owner Engineer Agreement for Airport Road Improvements
31:00:00An amendment to the owner engineer agreement with Olson Inc. for $235,000 was approved for engineering services related to airport industrial arterial road improvements and the new terminal building.
Bulletproof Vest Partnership Program Application
35:00:00Resolution CC-2023-18 was adopted, authorizing the submission of a grant application for the Patrick Lee Leahy Bulletproof Vest Partnership Program to acquire 89 bulletproof vests for the Police Department.
FAA Grant for Snow Removal Equipment
38:00:00Resolution 2023-19 was adopted, approving budget amendments reflecting the receipt and appropriation of FAA grant funds for the remaining balance of snow removal equipment at Stillwater Regional Airport.
Appointment of Staff Liaisons to BPAC
42:00:00David Barth and Ethan Maddox were appointed as staff liaisons to the Bicycle and Pedestrian Advisory Committee (BPAC).
Stillwater Economic Development Authority Consent Docket
50:00:00The consent docket for the Stillwater Economic Development Authority was approved.
Stillwater Utilities Authority Consent Docket
51:00:00The consent docket for the Stillwater Utilities Authority was approved.
Bid Award for South Lime Slaker Replacement
52:00:00A bid award to Win Construction for $292,000 was approved for the South Lime Slaker replacement project at the Water Treatment Plant, with total expenditures authorized at $335,000.
Bid Award for Water Treatment Plant Lime System Pre-Purchase
01:02:00A bid award to RDP Technologies Inc. for $2.9 million was approved for the pre-purchase of a new lime system for the Water Treatment Plant, with total expenditures authorized at $3.19 million.
FOP Negotiations
01:36:00Staff was directed to proceed as discussed with the Fraternal Order of Police (FOP) negotiations following an executive session.
Upcoming Community Events
Dancing Turtle Interactive Celebration of the Arts
Stillwater Community Center and downtown areas. Free family event with entertainment, performing arts, visual arts, vendors, and music.
Juneteenth Celebration
Southern Woods Park, 11 AM to 1 PM. Games, music, free food and drinks, and entertainment for the whole family.
Boomer Blast Fireworks Show
Boomer Lake Park, vendors and food trucks at 6 PM, fireworks at 9:30 PM. Free parking at Stillwater High School stadium and Cimarron Plaza.
Financial Matters
General Fund Transfer to City Capital Fund
Transfer from the general fund to the city capital fund to reserve dollars for city capital projects.
Police Pursuit Vehicles Purchase
Funding for the purchase of six police pursuit vehicles, outfitting, and camera systems.
Airport Industrial Arterial Road Improvements Engineering
Amendment to owner engineer agreement with Olson Inc. for professional services related to airport road improvements.
Bulletproof Vest Partnership Program Grant
Grant application for 89 bulletproof vests for the Stillwater Police Department, with a 50% cost share of $37,825 from the grant match contingency.
FAA Grant for Snow Removal Equipment
Receipt and appropriation of FAA grant funds for the remaining balance of snow removal equipment at Stillwater Regional Airport.
South Lime Slaker Replacement Project
Bid award to Win Construction for the replacement of a lime slaker at the Water Treatment Plant, with a 15% contingency for a total of $335,000.
Water Treatment Plant Lime System Pre-Purchase
Bid award to RDP Technologies Inc. for the pre-purchase of a new lime system for the Water Treatment Plant, with a 10% contingency for a total of $3,190,000.
Public Comments
Public comments were received regarding the map amendment for residential properties. Concerns were raised about potential gentrification and the displacement of residents in a historically black neighborhood. The applicant's representative addressed these concerns, stating that leases would be honored and efforts would be made to assist tenants with relocation.
Coming Up
Tabled
- Request from Jared Fouts/Vertical Bridge for a specific use permit to allow a cell tower at 1730 North Jardot Road (tabled to July 10, 2023)
Watch For
- Updated capital project list from city staff for appropriation
- Further discussions and community education on utility rate studies (September/October timeframe)
- Stillwater Electric Utility Department rate study results
- Water, Wastewater, and Rural Water rate study results from New Gen
- Stillwater Regional Airport terminal construction bids (summer 2024)
- Stillwater Regional Airport new elevated storage tower and transmission line projects
- Stillwater Police Department FOP negotiations
Announcements
- Stillwater Electric Utility Department recognized as a finalist in the American Public Power Association's 2022 Safety Awards of Excellence.
- Lauren Smith, Director of Stillwater Electric Utility, selected as Chairman of the Oklahoma Municipal Utility Services Association.
- West 12th Avenue between South Duncan and Duck Streets closed for approximately five weeks for construction to mitigate flooding and drainage issues.
- City Hall will be closed on Monday, June 19th, in observance of Juneteenth. Trash and recycling will be collected as usual, but not yard waste.
- The city is accepting applications for citizen representatives to serve on various committees, including the Board of Adjustment and the Planning Commission.
Agenda Summary
Consent Docket
Approval of routine administrative items.
Public Comment regarding request from Jared Fouts/Vertical Bridge for a specific use permit to allow a cell tower at 1730 North Jardot Road
Public comment and consideration of a specific use permit application for a cell tower.
Receive public comment regarding a request for a map Amendment for the properties located at 1017 and 1109 West 9th Avenue, 1022, 1024, 1104, 1110, 1122 and 1124 West 10th Avenue and 920 through 924 South Jefferson Street from small lot single family residential to two family residential CC-23-92
Public comment and consideration of a map amendment to change zoning from small lot single-family residential to two-family residential.
Consider approval of budget amendments transferring $4.15 million from the general fund to the city capital fund
Consideration of budget amendments to transfer funds for city capital projects.
Consider approval for Stillwater Police Department to purchase six police pursuit vehicles on state contract
Consideration of purchasing six police pursuit vehicles for the Stillwater Police Department.
Consider amendment to owner engineer agreement with Olson Inc. in the amount of $235,000 for engineering Professional Services related to the airport industrial arterial Road improvements
Consideration of an amendment to an engineering agreement for airport road improvements.
Resolution CC-2023-18 a resolution acknowledging city council authorization and approval for the submission of an application for fiscal year 2023 Bureau of Justice assistance Patrick Lee Leahy bulletproof vest partnership program for bulletproof protective vests for the soda Police Department
Consideration of a resolution to submit a grant application for bulletproof vests for the Police Department.
Resolution 2023-19 a resolution of the city council approving Stillwater Regional Airport Budget amendments reflecting the receipt and appropriation of Grant funds for the payment of remaining balance for the purchase of snow removal equipment at Stillwater Regional Airport through FAA Grant 33-40-0090-037-2022
Consideration of a resolution to approve budget amendments for FAA grant funds for snow removal equipment at the airport.
Ordinance 35-23 an ordinance closing a portion of the 16-foot water easement of lot 3 block 2 the sticks in addition to the City of Stillwater Payne County Oklahoma near property addressed as 119 East Tyler Avenue
Consideration of an ordinance to close a portion of a water easement.
Appointments of Staff Liaison to the Bicycle and Pedestrian Advisory Committee
Appointment of staff liaisons to the Bicycle and Pedestrian Advisory Committee.
Executive Session pursuant to 25 OS Section 307 B2 to discuss labor negotiations with the Fraternal Order of Police Lodge number 102
Executive session for labor negotiations.
Executive Session pursuant to 25 OS 307 B4 involving confidential communication between the city council and City attorney concerning Daryl Doherty versus City of Stillwater at all cj-2021-19 and Daryl Doherty versus City of Stillwater cj-2023-3
Executive session for confidential communication with the City Attorney regarding litigation.
Stillwater Economic Development Authority Consent Docket
Approval of routine administrative items for the Economic Development Authority.
Stillwater Utilities Authority Consent Docket
Approval of routine administrative items for the Utilities Authority.
Consider a bid award for the South lime slaker replacement project at Water Treatment Plant to win construction for a total bid amount of $292,000
Consideration of a bid award for the replacement of a lime slaker at the Water Treatment Plant.
Consider bid award for water treatment plant Lyme system pre-purchase package birth
Consideration of a bid award for the pre-purchase of a new lime system for the Water Treatment Plant.
Report on the Yoast pressure Zone service conditions
Informational report on the challenges and conditions of water service in the Yoast pressure zone.
Rural Water Advisory Board quarterly report from Robert Sutton
Quarterly report from the Rural Water Advisory Board chairman, highlighting historical context and ongoing challenges with rural water service.
Utility rate overview Melissa reams
Overview of utility rate studies, their purpose, and the process for determining rates.