Meeting Summary
The Stillwater City Council addressed several key issues, including significant cost overruns on the Husband Street and Third Street Bridge projects, which were ultimately approved. A public hearing was held for a cell tower specific use permit, which was approved with conditions. The meeting also featured an annual report from the Stillwater Area Sports Association and an exciting presentation on the design of the new Stillwater Regional Airport terminal.
Key Decisions & Votes
Husband Street Bridge Project Authorization Increase
00:27:00An increase of $159,000 was authorized for the Husband Street Bridge project due to additional testing, inspections, and contingency for potential contractor claims related to delays and unforeseen conditions.
Third Street Bridge Project Authorization Increase
00:30:00An increase to a total project authorization of $3.48 million was approved for the Third Street Bridge, primarily due to delays caused by utility relocation issues.
Cell Tower Specific Use Permit (1730 North Jardot Road)
00:45:00A specific use permit for a 160-foot telecommunication tower was approved, conditioned upon the Board of Adjustment's approval of a variance request for the tower's setback from residential zones.
Stillwater Regional Airport Ground Lease Assignment
01:43:00Resolution 2023-21 was adopted, authorizing the assignment of the Stillwater Regional Airport ground lease agreement from Double C Hangar LLC to Stillwater Flight Center Hangar LLC.
Application for Airport Infrastructure Funding
01:45:00Resolution 2023-22 was adopted, authorizing the submission of applications for federal and state funds for infrastructure improvements at Stillwater Regional Airport, specifically for the new terminal project.
Water System Improvements Loan Application
01:48:00Resolution 2023-23 was adopted, authorizing an application for a low-interest loan through the Drinking Water State Revolving Fund for water treatment plant and raw water delivery projects.
Stillwater Utilities Authority Capital Expenditures Reimbursement
01:50:00Resolution 2023-24 was adopted, stating the Stillwater Utilities Authority's intent to reimburse capital expenditures related to the water system improvements loan.
Rezoning Ordinance 3524 (West 9th and 10th Avenues, South Jefferson Street)
01:51:00Ordinance 3524, rezoning a tract of land from small lot single family residential to two family residential district, was advanced to its second reading.
Easement Closure Ordinance 3523 (119 East Tyler Avenue)
01:52:00Ordinance 3523, closing a portion of a 16-foot water easement near 119 East Tyler Avenue, was adopted.
Hub Sewer Line Connection Project Task Order
01:58:00Task order one and related expenditures, totaling $25,645, were approved for engineering, testing, and permitting for the Hub sewer line connection project with Bancroft International.
Small Business Enhancement Grant - Eskimo Joe's (501 & 419 West Elm)
02:05:00A small business enhancement grant of $15,000 was approved for Eskimo Joe's for new fencing and property appearance improvements.
Small Business Enhancement Grant - Eskimo Joe's (516 & 512 West Elm)
02:06:00A small business enhancement grant of $15,000 was approved for Eskimo Joe's for new fencing and property appearance improvements.
Small Business Enhancement Grant - Eskimo Joe's (416 West Elm)
02:07:00A small business enhancement grant of $8,212 was approved for Eskimo Joe's for new fencing and property appearance improvements.
Small Business Enhancement Grant - Pro Value Net (801 South Main)
02:09:00A small business enhancement grant of $3,750 was approved for Pro Value Net for exterior improvements including new windows, doors, paint, and flower beds.
Small Business Enhancement Grant - Finnegan's Pub (704 South Main)
02:12:00A small business enhancement grant of $5,000 was approved for Finnegan's Pub for improvements including a new fence, sidewalk cafe, and lighted signs.
Small Business Enhancement Grant - Coney Island Stillwater (301 South Washington Street)
02:15:00A small business enhancement grant of $15,000 was approved for Coney Island Stillwater for an entertainment venue with a covered stage, full-service bar, and covered seating.
Upcoming Community Events
Crazy Days
Community-wide retail sales event with sidewalk sales and in-store racks. Full list of participating businesses at visitstillwater.org.
Splash Pads and Public Swimming Pool
Boomer Lake Park and Southern Woods splash pads open daily 10 AM - 8 PM. Couch Park swimming pool closed Sundays and Mondays. More info at stillwater.org.
Oklahoma Tax-Free Holiday Weekend
Sales of eligible clothing and footwear items under $100 are exempt from sales tax. Shop local. More info at tax.ok.gov.
National Night Out
Southern Woods Park. Community building event for crime prevention awareness, games, food, and fun.
Financial Matters
Husband Street Bridge Project
Additional authorization for increased costs due to testing, inspections, and contingency.
Third Street Bridge Project
Increased total project authorization due to utility relocation delays.
Stillwater Regional Airport Terminal Design
Professional Services agreement with McFarland Architects to complete the new terminal design.
Stillwater Regional Airport Terminal Construction (Estimated)
Estimated total cost for the new terminal, including construction, parking, access roads, contingency, boarding bridge, baggage handling, furniture, and architect/engineering fees.
Stillwater Regional Airport Tower Construction (Estimated)
Estimated budget for the air traffic control tower construction, with FAA contributing $10 million and the city's match at $1.2 million.
Hub Sewer Line Connection Project
Expenditures for engineering, testing, potholing, permitting, and easements for the Hub sewer line connection project.
Small Business Enhancement Grant - Eskimo Joe's (501 & 419 West Elm)
Grant for new fencing and property appearance improvements.
Small Business Enhancement Grant - Eskimo Joe's (516 & 512 West Elm)
Grant for new fencing and property appearance improvements.
Small Business Enhancement Grant - Eskimo Joe's (416 West Elm)
Grant for new fencing and property appearance improvements.
Small Business Enhancement Grant - Pro Value Net (801 South Main)
Grant for exterior improvements including new windows, doors, paint, and flower beds.
Small Business Enhancement Grant - Finnegan's Pub (704 South Main)
Grant for improvements including a new fence, sidewalk cafe, and lighted signs.
Small Business Enhancement Grant - Coney Island Stillwater (301 South Washington Street)
Grant for an entertainment venue with a covered stage, full-service bar, and covered seating.
Public Comments
One citizen, Roger Gross, spoke regarding the cost overruns on the Husband Street and Third Street Bridge projects, expressing concern about the increased costs and delays, and advocating for faster project execution to mitigate rising expenses.
Coming Up
Deadlines
- July 14th: Extended deadline for Johnson Controls performance contract pricing (informal)
- Fall 2023: Application for Airport Terminal Program grant
Watch For
- Final report on Air Traffic Control Tower sighting (expected November)
- Clarity from state officials regarding the Energy Discrimination Elimination Act and its impact on city contracts
- Staff proposals for alternative approaches to deferred maintenance projects if the JCI contract cannot proceed
Announcements
- Applications are being accepted for citizen representatives to serve on various committees, including the Board of Adjustment and Planning Commission. More information and application at stillwater.org/citizenboards.
- The Police Department will host National Night Out on Tuesday, August 1st, from 6 to 9 PM at Southern Woods Park.
Agenda Summary
Consent Docket
Approval of routine administrative items.
Public Comment on Items Not Scheduled for Public Hearing
Opportunity for citizens to speak on non-agenda items or items not requiring a public hearing.
CC23-111: Authorizing Increase for Husband Street Bridge Project
Consideration of an increase of $159,000 for the Husband Street Bridge project.
CC23-104: Authorizing Increase for Third Street Bridge Project
Consideration of an increase to a total project authorization of $3.48 million for the Third Street Bridge project.
CC-23-103: Public Hearing for Specific Use Permit (Cell Tower at 1730 North Jardot Road)
Receive public comment and consider a request from Jared Fouts, Vertical Bridge, for a specific use permit to allow a cell tower.
Stillwater Area Sports Association Annual Report
Presentation of the annual report by Carolyn Walsted, Executive Director of SASA.
Presentation on Design Process for New Stillwater Regional Airport Terminal Project
Presentation by Connie McFarland on the 30% design of the new airport terminal.
Consider Approval of Amendments to Professional Services Agreement with McFarland Architects
Consideration of amendments to the agreement with McFarland Architects for Design Services for the new airport terminal.
Consideration/Discussion/Possible Action Regarding Performance-Based Efficiency Contract with JCI and Project Financing
Update on the current status of the contract with Johnson Controls and project financing due to state legislation.
Resolution 2023-21: Authorizing Assignment of Stillwater Regional Airport Ground Lease Agreement
Resolution authorizing the assignment of a ground lease agreement between the City of Stillwater and Double C Hangar LLC to Stillwater Flight Center Hangar LLC.
Resolution 2023-22: Authorizing Submission of Applications for Airport Infrastructure Funds
Resolution authorizing applications for federal and state funds for infrastructure improvements at Stillwater Regional Airport.
Resolution 2023-23: Authorizing Application for Financial Assistance for Water System Improvements
Resolution authorizing an application to the Oklahoma Water Resources Board for financial assistance for water system improvements.
Resolution 2023-24: Stating Stillwater Utilities Authority's Intent to Reimburse Capital Expenditures
Resolution stating the Stillwater Utilities Authority's intent to reimburse capital expenditures.
Ordinance 3524: Rezoning Tract of Land (1017 & 1109 West 9th Ave, etc.)
Ordinance rezoning a tract of land from small lot single family residential to two family residential district.
Ordinance 3523: Closing Portion of Water Easement (119 East Tyler Ave)
Ordinance closing a portion of a 16-foot water easement.
SUA Consent Docket
Approval of routine administrative items for the Stillwater Utilities Authority.
SUA 5A: Consider Approval of Task Order One for Hub Sewer Line Connection Project
Consideration of Task Order One and related expenditures under a Master Services Agreement with Bancroft International for the Hub sewer line connection project.
SUA 2023-4: Resolution Authorizing Application for Financial Assistance for Water System Improvements
Resolution authorizing an application to the Oklahoma Water Resources Board for financial assistance for water system improvements.
SUA 2023-5: Resolution Stating Stillwater Utilities Authority's Intent to Reimburse Capital Expenditures
Resolution stating the Stillwater Utilities Authority's intent to reimburse capital expenditures.
CEDA Consent Docket
Approval of routine administrative items for the Stillwater Economic Development Authority.
CEDA 5A: Consider Application of Eskimo Joe's Inc. for Small Business Enhancement Assistance (501 & 419 West Elm)
Consideration of an application for $15,000 for improvements including new fencing for property appearance.
CEDA 5B: Consider Application of Eskimo Joe's Inc. for Small Business Enhancement Assistance (516 & 512 West Elm)
Consideration of an application for $15,000 for improvements including new fencing for property appearance.
CEDA 5C: Consider Application of Eskimo Joe's Inc. for Small Business Enhancement Assistance (416 West Elm)
Consideration of an application for $8,212 for improvements including new fencing for property appearance.
CEDA 5D: Consider Application of Pro Value Net for Small Business Enhancement Assistance (801 South Main)
Consideration of an application for $3,750 for improvements including new windows, doors, paint, and flower beds.
CEDA 5E: Consider Application of Finnegan's Pub for Small Business Enhancement Assistance (704 South Main)
Consideration of an application for $5,000 for improvements including a new fence, sidewalk cafe, and lighted signs.
CEDA 5F: Consider Application of CNG Hospitality LLC (Coney Island Stillwater) for Small Business Enhancement Assistance (301 South Washington Street)
Consideration of an application for $15,000 for improvements including an entertainment venue with covered stage, full-service bar, and covered seating.