Meeting Summary
The Stillwater City Council and Stillwater Utilities Authority held meetings to address several key issues. Proclamations were made for Public Power Week and Fire Prevention Week. Significant discussions and decisions were made regarding land rezoning, specific use permits, and a text amendment to the Land Development Code. The Utilities Authority focused on a comprehensive water and wastewater rate study and approved a bid for LED street light conversion.
Key Decisions & Votes
Map Amendment to Rezone 716 West 11th Avenue
00:15:20Request from Stillwater Housing Development Corp to rezone property at 716 West 11th Avenue from small lot single family residential to two-family/multifamily residential to allow for multiple small single-family units.
Specific Use Permit for 716 West 11th Avenue
00:19:45Request for a specific use permit to allow for the construction of eight small one-bedroom conventional single-family homes on the rezoned property at 716 West 11th Avenue.
Specific Use Permit for Medical Marijuana Dispensary
00:23:40Request for a specific use permit to operate a medical marijuana dispensary at 211 North Perkins Road, Suite 10.
Text Amendment to Land Development Code (Fences)
00:30:00Request for a text amendment to clarify and simplify regulations regarding the location and height limitations of fences in secondary front yards for corner lot properties.
Selection of Construction Manager at Risk for Airport Terminal
00:34:00Selection of Lippert Brothers as the Construction Manager at Risk for the remaining design, bidding, and construction of the new terminal building at Stillwater Regional Airport.
Budget Amendment for City Hall Chiller Replacement and Facility Lighting
00:43:00Appropriation of $600,000 for City Hall chiller replacement and $500,000 for the conversion of indoor City facility lighting to LED.
Resolution for Bipartisan Infrastructure Law Airport Terminal Program Funds
00:47:00Resolution authorizing the submission of an application for FY2024 Bipartisan Infrastructure Law Airport Terminal Program funds for airport infrastructure improvements and approving associated budget amendments for the required sponsor match.
Resolution Amending Hotel Conference Center TIF Formula
00:50:00Resolution amending the formula for determining sales and use tax increment for the hotel conference center in Increment District #3 and authorizing submission of an application for State matching payments.
Resolution Establishing Civil Rights Policies for DHS Financial Assistance
00:51:30Resolution establishing civil rights policies to meet requirements under civil rights law and regulations relating to non-discrimination and non-discriminatory use of federal funds, as a recipient of financial assistance from the Department of Homeland Security.
Bid Award for LED Street Light Fixtures
01:21:00Awarding a bid to Stuart C. Irby Company for LED light fixtures for street light conversion, authorizing a budget amendment of $894,240, and authorizing the general manager to execute documents.
Upcoming Community Events
Public Power Week
Recognizing Stillwater Electric Utility for its contributions to the community and the benefits of Public Power.
Fire Prevention Week
Urging residents to plan and practice home fire escape plans and support Public Safety activities of Stillwater Fire and Emergency Services. Stillwater Fire Department will be doing presentations in all six Stillwater Elementary Schools, reaching over 3,000 students, focusing on cooking safety.
Household Hazardous Waste Collection Event
8:00 a.m. to 1:00 p.m. at the Convenience Collection Center (807 South Perkins Road). Accepts oil-based paints, pesticides, herbicides, household cleaning products, pool chemicals, unused pharmaceuticals. For residents only, utility bill may be requested as proof.
Coffee with a Cop
10:00 a.m. to 11:00 a.m. at Roundhouse Bakery (108 East 10th Avenue).
Stillwater Fire Department Wetdown Ceremony
10:00 a.m. at Fire Station #1 (1510 South Main Street) for two new apparatuses. Live stream available on the Stillwater Fire Department Facebook page.
OSU Football Park and Ride Shuttle Service
Free service from Downtown Stillwater, running every 30 minutes before and after the game, starting three hours before kickoff. Pickup/drop-off at 7th Avenue and Lewis Street. Over 500 free parking spots available downtown.
Electric Utility Rate Study Town Hall
In-person at City Hall and online via Zoom to discuss utility rates and receive feedback.
Water Utility Rate Study Town Hall
In-person at City Hall and online via Zoom to discuss utility rates and receive feedback.
Financial Matters
City Hall Chiller Replacement
Budget amendment to replace often-failing chillers at City Hall with two energy-efficient units.
Indoor City Facility LED Lighting Conversion
Budget amendment for the conversion of indoor City facility lighting to 100% LED lights, with plans to pursue grants to offset costs.
Stillwater Regional Airport Terminal Construction
Overall project cost for the new terminal, including parking and access roads. Application for over $6 million in FAA Bipartisan Infrastructure Law funds.
LED Street Light Fixtures Bid Award
Awarding bid for approximately half of the city's street lights for conversion to LED, funded from the rate stabilization fund.
Public Comments
One public comment was received regarding the water rate study, specifically concerning the omission of a clause from a 2006 agreement guaranteeing rural water customers the same rates as city residents. The speaker, Robert Sitton, Chairman of the Rural Water Advisory, stated that the current report's numbers are skewed due to this omission and that a 1.5 multiplier for rural customers should be considered.
Coming Up
Deadlines
- October 16th: Deadline for submitting the FAA Bipartisan Infrastructure Law Airport Terminal Program funds application.
Watch For
- Further discussions and potential votes on water and wastewater rate increases in early November.
- Implementation of LED lighting projects for municipal buildings and street lights.
- Updates on the Stillwater Regional Airport terminal construction project.
- Town hall meetings on October 10th (electric) and October 12th (water) to discuss utility rates.
Announcements
- Splash pads at Boomer Lake Park and Southern Woods will close for the season beginning Monday, October 9th.
- City Council meetings and study sessions are available on the City of Stillwater YouTube channel and replayed on Municipal Channel AT&T U-verse 99 or Optimum 14.
- Public Power Week (October 1st-7th) focuses on 'Community Powered' and Stillwater Electric Utility's efforts for reliable, affordable, sustainable, and customer-focused service. More information at publicpower.org.
Agenda Summary
Proclamation: Public Power Week
Reading of a proclamation recognizing October 1st through 7th, 2023, as Public Power Week.
Proclamation: Fire Prevention Week
Reading of a proclamation recognizing October 8th through 14th, 2023, as Fire Prevention Week.
Recess City Council Meeting
Motion to recess the city council meeting prior to item four.
Call to Order Special Meeting of Stillwater Public Works Authority
Calling to order a special meeting of the Stillwater Public Works Authority to address an easement issue.
Consent Docket (Stillwater Public Works Authority)
Approval of the consent docket for the Stillwater Public Works Authority.
Adjourn Stillwater Public Works Authority Meeting
Motion to adjourn the special meeting of the Stillwater Public Works Authority.
Reconvene Stillwater City Council Meeting
Reconvening the Stillwater City Council meeting at item four on the agenda.
Consent Docket (Stillwater City Council)
Approval of the consent docket for the Stillwater City Council.
Public Comment on Items Not Scheduled for Public Hearing
Opportunity for public comment on items not scheduled for public hearing.
7A: Public Hearing - Map Amendment to Rezone 716 West 11th Avenue
Public hearing to receive comment regarding a request from Stillwater Housing Development Corp for a map amendment to rezone property at 716 West 11th Avenue from small lot single family residential to two-family/multifamily residential.
7B: Public Hearing - Specific Use Permit for 716 West 11th Avenue
Public hearing to receive comment regarding a request for a specific use permit for property located at 716 West 11th Avenue for construction of eight small lot single-family residential units.
7C: Public Hearing - Specific Use Permit for Medical Marijuana Dispensary
Public hearing to receive comment regarding a request for a specific use permit to use property addressed at 211 North Perkins Road, Suite 10, as a medical marijuana dispensary.
7D: Public Hearing - Text Amendment to Land Development Code (Fences)
Public hearing to receive comment regarding a request for a text amendment to the Land Development code, specifically concerning exemptions and setbacks for fences and projections into yards.
8A: Consider Selection of Lippert Brothers as Construction Manager at Risk for Airport Terminal
Consideration of selecting Lippert Brothers as construction manager at risk to provide services for the remaining design, bidding, and construction of the new terminal building at Stillwater Regional Airport.
8B: Presentation on Energy Savings Project Process
Presentation on the implementation plan for energy savings projects identified in the FY23 energy audit, focusing on reducing energy in city buildings and infrastructure.
8C: Consider Approval of Budget Amendment for City Hall Chiller Replacement and Facility Lighting
Consideration of approving a budget amendment appropriating $600,000 for City Hall chiller replacement and $500,000 for the conversion of indoor City facility lighting.
9A: Resolution CC-2023-33 - Bipartisan Infrastructure Law Airport Terminal Program Funds
Resolution acknowledging city council authorization and approval for the submission of an application for FY2024 Bipartisan Infrastructure Law Airport Terminal Program funds for airport infrastructure improvements.
9B: Resolution CC-2023-34 - Amending Hotel Conference Center TIF Formula
Resolution amending resolution CC-2018-24 approving the formula for determining the sales and use tax increment for the hotel conference center in Increment District #3.
9C: Resolution CC-2023-35 - Civil Rights Policies for DHS Financial Assistance
Resolution establishing civil rights policies to meet existing requirements under civil rights law and regulations relating to non-discrimination and non-discriminatory use of federal funds, as a recipient of financial assistance from the Department of Homeland Security.
10: Ordinance 3526 - Amending Land Development Code (Fences)
Ordinance amending Stillwater city code by amending chapter 23 Land Development code, article 6, section 23.121, related to exemptions and setbacks for fences.
Reports from Officers and Boards
Reports and announcements from city officials and board members.
Adjourn City Council Meeting
Motion to adjourn the City Council meeting.
Call to Order Stillwater Utilities Authority Meeting
Calling to order the Stillwater Utilities Authority meeting for October 2nd, 2023.
Consent Docket (Stillwater Utilities Authority)
Approval of the consent docket for the Stillwater Utilities Authority.
Public Comment on Items Not Scheduled for Public Hearing (SUA)
Opportunity for public comment on items not scheduled for public hearing during the SUA meeting.
5A: Presentation and Discussion of Water/Wastewater/Rural Water Rate Study Results and Recommendations
Presentation and discussion of the comprehensive water, wastewater, and rural water rate study results and recommendations by NewGen Strategies and Solutions.
5B: Consider Awarding Bid for LED Light Fixtures
Consideration of awarding a bid for LED light fixtures to Stuart C. Irby company, authorizing a budget amendment, and authorizing the general manager to execute documents.
Reports from Officers of the Board (SUA)
Reports from officers of the Stillwater Utilities Authority board.
Adjourn Stillwater Utilities Authority Meeting
Motion to adjourn the Stillwater Utilities Authority meeting.