Meeting Summary
The Stillwater City Council, Economic Development Authority, and Utilities Authority met on December 4, 2023. A major highlight was the approval of the Block 34 project, including a revised supplemental donation agreement and bid award for construction, marking a significant step forward for the long-awaited community space. Additionally, the Utilities Authority approved a budget amendment to cover increased chemical costs for the water treatment plant.
Key Decisions & Votes
Consent Docket (City Council)
The consent docket was approved with the exception of item F, which was pulled for further discussion.
Item F from Consent Docket (Lake View Landing LLC)
Council approved item F, which involved a $250,000 predevelopment cost for Lake View Landing LLC. Although the project did not proceed, the city retained rights to architectural and engineering documents, which could benefit future development.
Block 34 Revised Supplemental Donation Agreement
The revised supplemental donation agreement for Block 34 was approved, reflecting an increased donation from the Herby family to cover additional project costs and alternatives.
Block 34 Bid Approval and Budget Amendments
The bid from Crossland Construction Company for Block 34 construction, including all five alternates, was approved for $12,142,794.80. Budget amendments totaling $13,337,354 were also approved to cover construction, testing, construction management oversight, and contingency.
Energy Efficiency Lighting Retrofit Program Application
A resolution was approved to submit an application to the Oklahoma Department of Commerce for the Energy Efficiency Lighting Retrofit Program, aiming to transition the Norman M. Nickel Municipal Complex to LED lighting for energy savings.
Consent Docket (Economic Development Authority)
The consent docket for the Stillwater Economic Development Authority was approved.
Block 34 Revised Supplemental Donation Agreement (Economic Development Authority)
The Economic Development Authority also approved the revised supplemental donation agreement for Block 34, as it is a party to the agreement.
Consent Docket (Utilities Authority)
The consent docket for the Stillwater Utilities Authority was approved.
Water Treatment Plant Chemical Costs Budget Amendment
A budget amendment allocating $630,000 was approved to cover the increased costs of chemicals used at the water treatment plant for FY24.
Upcoming Community Events
Annual Holiday Parade of Lights
On Main Street from 9th to 7th Avenues, then to Husband. Kicks off at 6:30 p.m., parade at 7:00 p.m., tree lighting at 8:00 p.m. at Chris Salmon Plaza.
Public Safety Holiday Roundup
4:00 p.m. to 6:00 p.m. at Everyman (now em) at 615 South Main Street. Features Stillwater Police, Fire, Animal Welfare, and Emergency Management.
SWO for the Holidays
5:30 p.m. to 7:00 p.m. at Stillwater Regional Airport. Meet Santa, enjoy cookies and hot chocolate, and opportunities to win American Airlines gift cards.
Financial Matters
Lake View Landing LLC Predevelopment Costs
Advance payment for predevelopment costs, secured by design and construction documents, which the city now owns.
Block 34 Donation Increase
Increase in donation from the Herby family for Block 34, bringing the total private donations to $7,156,665.
Block 34 Construction Bid
Awarded to Crossland Construction Company for the base bid and five alternates for Block 34 construction.
Block 34 Total Project Expenditure
Total authorized expenditure for Block 34, including construction, testing, construction management oversight, and contingency.
Water Treatment Plant Chemical Costs
Budget amendment to cover increased costs of chemicals for the water treatment plant in FY24.
Coming Up
Deadlines
- Burglar/Fire Alarm Permit Registration: Annual renewal/application due (online at StillwaterOK.gov or in-person at Stillwater Police Department).
- City Council Seat 3 Election Sign-up: December 5th and 6th, 8:00 a.m. to 5:00 p.m. at Payne County Election Board office.
Watch For
- Block 34 Groundbreaking: Anticipated February 2024.
- Block 34 Construction Completion: Anticipated August 2025.
Announcements
- Welcome to Kimberly Meek, the new Stillwater City Manager.
- City offices will be closed on Monday, December 25th and Tuesday, December 26th for Christmas.
- City offices will be closed on Monday, January 1st for New Year's Day.
- Waste Management collection schedule will be delayed by one day during Christmas and New Year's weeks.
- Applications are being accepted for citizen representatives to fill positions on the Board of Drainage Appeals, Building Trades Board, and Board of Adjustment.
Agenda Summary
Consent Docket
Approval of routine administrative items.
Item F from Consent Docket
Discussion and approval of a $250,000 predevelopment cost for Lake View Landing LLC, where the city retained design and engineering documents.
7A: Consider approval of Block 34 for revised supplemental donation agreement
Approval of an updated donation agreement for Block 34, reflecting an increased donation from the Herby family.
7B: Block 34 Bid Approval
Approval of the bid from Crossland Construction Company for Block 34 construction, including all alternates, and associated budget amendments.
8A: Resolution CC-2023-44
Resolution authorizing and approving the submission of an application to the Oklahoma Department of Commerce for the Energy Efficiency Lighting Retrofit Program.
Consent Docket (Stillwater Economic Development Authority)
Approval of routine administrative items for the SEDA.
5A: Consider approval of Block 34 revised supplemental donation agreement (SEDA)
Approval of the updated donation agreement for Block 34, as the SEDA is a party to the agreement.
Consent Docket (Stillwater Utilities Authority)
Approval of routine administrative items for the SUA.
5A: Approval of a budget amendment allocating $630,000 for the increase in costs of chemicals used at the water treatment plant
Approval of a budget amendment to cover the increased costs of chemicals for the water treatment plant in FY24.