Meeting Summary
The Stillwater City Council held its March 4th, 2024 meeting, addressing several key issues. The council discussed and received an update on the site selection for a new Animal Welfare facility, with a new proposed location near the airport. Additionally, the council approved contracts for work package two of Fire Station 2, despite a significant funding gap, and adopted resolutions regarding an identity theft prevention policy and legal action against a contractor for undelivered prefabricated restrooms.
Key Decisions & Votes
Approval of Consent Docket
09:12:00The city council approved the consent docket with a vote of four to zero.
Award of Contracts for Fire Station 2 Work Package 2
50:00:00The council approved the award of contracts by Crossland Construction Company for Fire Station 2 work package number two, totaling $4,243,162, despite a recognized funding gap for the overall project.
Resolution for Identity Theft Prevention Policy
51:00:00Resolution number CC-2024-6, establishing the city's identity theft prevention policy, was adopted to formalize existing procedures, training, and oversight related to Red Flag laws.
Resolution for Legal Action Against UBC Pre-Cast
53:00:00Resolution number CC-2024-7 was adopted, authorizing the Child's Law Firm PLLC to file an action against UBC Pre-Cast for breach of contract and unjust enrichment to recover funds paid for undelivered prefabricated bathroom structures for Couch Park.
Executive Session Action - Property Purchase
58:00:00Following an executive session, the council directed staff to proceed as discussed and authorized the city manager to execute a contract for the purchase of property under discussion.
Upcoming Community Events
National Safe Place Week
Proclaimed by Vice Mayor Amy D. Josi, highlighting the importance of safe havens for youth.
Sunshine Week
Celebrated by the Stillwater League of Women Voters, emphasizing freedom of the press and speech, and open records laws.
Stillwater Police Department Citizens Academy Class Graduation
Recognition of the ninth Citizens Academy class for their engagement and understanding of police operations.
Community Meeting for New Animal Welfare Facility (In-Person)
5:30 p.m. at the Stillwater Community Center, Dining and Event Hall.
Community Meeting for New Animal Welfare Facility (Online)
5:30 p.m. (details to be posted on Stillwater.ok.gov/AnimalWelfare).
Annual Trash Off Event
9:00 a.m. to 12:00 p.m. at Couch Park pavilion (1270 East Lot Drive). RSVP by March 28th by calling 405-533-8482.
Financial Matters
Fire Station 2 Work Package 2 Contracts
Approval of contracts for the second work package of the new Fire Station 2 project, contributing to an overall project cost of $7.4 million to date against a $9.3 million budget, with an estimated $1 million funding gap.
Recovery of Funds from UBC Pre-Cast
Authorization for legal action to recover funds paid to a contractor for prefabricated bathroom structures that were ordered but never delivered for Couch Park.
Public Comments
One individual, Scott Gilland, was signed up to speak but ultimately chose not to.
Coming Up
Deadlines
- Mail-in orders for rain barrels due by April 26th
- Online orders for rain barrels due by April 28th
- RSVP for Annual Trash Off by March 28th
Watch For
- Further discussions and recommendations on the Animal Welfare facility site in April
- Community presentations and discussions for the Animal Welfare facility from May to August, with a goal for a ballot initiative on August 27th, 2024
- Updates on the Fire Station 2 project and strategies to address the funding gap
Announcements
- Details for online Animal Welfare facility meeting will be posted on Stillwater.ok.gov/AnimalWelfare.
- Citizens are encouraged to use the new citizen request tracker on Stillwater.ok.gov/report for concerns.
- Information on purchasing rain barrels is available at Stillwater.ok.gov or by contacting Zack Henson.
- Tomorrow, March 5th, is Election Day; polls are open from 7 a.m. to 7 p.m. New polling location for Precinct 4 is Fire Station 3 (416 East Lake View Road).
Agenda Summary
Item 3: Proclamations and Presentations
Included proclamations for National Safe Place Week and Sunshine Week, and a presentation honoring the Stillwater Police Department Citizens Academy class.
Item 4: Consent Docket
Approval of routine administrative items.
Item 5: Public Comment on Items Not Scheduled for Public Hearing
Opportunity for public comment on non-agenda items.
Item 7A: Discussion and Update Regarding Site Selection for Proposed New Stillwater Animal Welfare Facility
Staff provided an update on the reassessment of city-owned properties and presented a new recommended site near the airport, outlining the selection criteria and upcoming community engagement meetings.
Item 7B: Award of Contracts by Crossland Construction Company for Fire Station 2 Work Package Number Two
Discussion and approval of contracts for the second phase of the Fire Station 2 project, addressing a significant funding gap and potential value engineering options.
Item 8A: Resolution Number CC-2024-6, Establishing the City's Identity Theft Prevention Policy
Formal adoption of a policy to comply with Red Flag laws, outlining procedures for identity theft prevention.
Item 8B: Resolution Number CC-2024-7, Authorizing Legal Action Against UBC Pre-Cast
Authorization for the city's law firm to file a lawsuit to recover funds paid for undelivered prefabricated restrooms for Couch Park.
Item 9: Reports from Officers and Boards
Included a request for an executive session and various city announcements.
Executive Session
Discussion regarding the purchase or appraisal of real property.