Meeting Summary
The Stillwater City Council approved several key items, including the fiscal year 2025 operation and maintenance agreement for Lakeside Memorial Golf Course and Amendment Number One for the Stillwater Regional Airport terminal project. The Stillwater Utilities Authority approved a professional service agreement for a SCADA master plan and a home energy audit pilot program. The Stillwater Economic Development Authority received a quarterly report highlighting significant economic development successes, including the securing of Project Verde which will bring 75 new jobs and over $82 million in capital investment.
Key Decisions & Votes
Lakeside Memorial Golf Course FY25 Agreement
05:55:00Approved the fiscal year 2025 operation and maintenance agreement for Lakeside Memorial Golf Course with Henderson Golf Management, following a positive update on the course's performance and financial growth.
Stillwater Regional Airport Terminal Project Amendment
29:00:00Approved Amendment Number One to the CM at Risk agreement for the Stillwater Regional Airport terminal project, converting from an interim guaranteed maximum price to a guaranteed maximum price, which came in over $1 million under initial projections. This also included approval for the city manager to execute the amendment, bonds, and budget amendments.
SCADA Master Plan Professional Service Agreement
56:00:00Approved a professional service agreement with Corvo to develop a SCADA master plan for the city's water and wastewater systems, not to exceed $694,300, including a 10% contingency. This plan aims to modernize and standardize the city's supervisory control and data acquisition systems.
Home Energy Audit Pilot Program
01:06:00Approved a resolution authorizing the implementation of a home energy audit pilot program for electric utility customers. The program, sponsored by Grand River Dam Authority for up to $15,000, will offer free energy audits to approximately 46 eligible homes.
Upcoming Community Events
National Night Out
6:00 PM - 8:00 PM at Southern Woods Park, hosted by Stillwater Police Department. Features games, free food, and drinks.
Our Daily Bread Announcement
9:00 AM at 701 East 12th Avenue. A surprise announcement regarding the regional food and resource center.
Payne County Free Fair
City of Stillwater departments will have a booth near Emergency Management, Fire, and Police in the community building.
National Manufacturing Day Event
Tour at National Standard, inviting manufacturers from across the state. Coincides with OSU Homecoming.
Financial Matters
Lakeside Memorial Golf Course Revenue Split
Henderson Golf Management provided almost $10,000 in split revenue to the city this year, having broken the $1 million gross revenue threshold for the first time in 14 years.
Stillwater Regional Airport Terminal Project Funding
Over $14 million in federal and state grants secured for Phase One of the terminal project, with an application for an additional $5.7 million in grant funding for fiscal year 2025.
SCADA Master Plan Professional Service Agreement
Total project spend not to exceed $694,300, including a 10% contingency, for the SCADA master plan. Funding will be 2/3 from the water fund and 1/3 from the wastewater fund.
Home Energy Audit Pilot Program Sponsorship
Grand River Dam Authority approved sponsorship funding of up to $15,000 for the home energy audit pilot program, covering approximately 46 audits at $325 each.
Stillwater Milling Company Grant
The Chamber of Commerce Economic Development supported Stillwater Milling Company in securing a $500,000 grant for their $2+ million improvement project.
Project Verde Funding
Side act application submitted and federal grant stacking pursued for Project Verde, potentially resulting in over $1 million in project funding.
Project Verde Capital Investment
Project Verde is expected to bring over $82 million in capital investment to the community.
Coming Up
Deadlines
- Stillwater Art Integrations first utility box art program submissions by Thursday, August 15th at 5:30 p.m.
Watch For
- Stillwater Regional Airport terminal project construction to begin in late August 2024, with an anticipated opening in August 2026.
- Results of the Stillwater Regional Airport's ATP Grant application for fiscal year 2025, with awards released in September and funds in October.
- Report on the home energy audit pilot program and staff recommendations to be brought back to trustees after its completion.
- Project timeline for the revamped Grow Stillwater website to be presented at the next quarterly meeting, or a completed project.
Announcements
- Back to school in Stillwater: Meridian Technology Center (August 13th), Stillwater Public Schools (August 15th), OSU and Northern Oklahoma College (August 19th). Drivers are reminded to be mindful of increased pedestrian traffic, school zones, and school bus stops.
- The city is accepting applications for a position on the Audit Committee, specifically for a business person. The term is 3 years. More information and application at Stillwater.gov/citizenboards.
- The Stillwater Art Integrations first utility box art program is open to all students from Stillwater Public School, Meridian, OSU, and NOC. The theme is 'It's Electric'. Submissions are due by August 15th at 5:30 p.m. at Stillwater.gov/art.
Agenda Summary
Consent Docket
Approval of routine administrative items.
6A: Henderson Golf Management Fiscal Year 24 Update and FY25 Operation and Maintenance Agreement
Receive an update from Henderson Golf Management on Lakeside Memorial Golf Course's performance and consider approval of the fiscal year 2025 operation and maintenance agreement.
6B: Amendment Number One to the CM at Risk Agreement for the Stillwater Regional Airport Terminal Project
Approve Amendment Number One to the CM at Risk agreement, converting from an interim guaranteed maximum price to a guaranteed maximum price, and authorize the city manager to execute the amendment, bonds, and budget amendments.
7A: Resolution CC-2024-24 - Official Ballot for Oklahoma Municipal Retirement Fund Trustee
A resolution casting a vote for Trustee of the Oklahoma Municipal Retirement Fund to fill an expiring term.
8A: Ordinance Number 3540 - Rezoning at 1302 West Lake View Road and 2323 North Garfield Street
An ordinance rezoning tracks of land from small lot single family residential to two family and multif family residential.
8B: Ordinance Number 3541 - Rezoning at 1302 West Lake View Road Track 1, 1412 West Lake View Road, 1424 West Lake View Road, 1508 West Lake View Road, and West Lake View Road
An ordinance rezoning tracks of land from small lot single family residential to commercial shopping.
8C: Ordinance Number 3542 - Rezoning at 424 South Husband Street and 212 West 5th Avenue
An ordinance rezoning tracks of land from two family multi family residential to Commercial Business.
SUA Consent Docket
Approval of routine administrative items for the Stillwater Utilities Authority.
SUA 5A: Presentation on a SCADA Master Plan and Professional Service Agreement with Corvo
Presentation on a SCADA master plan and consideration of approval for a professional service agreement with Corvo to develop the plan.
SUA 6A: Resolution SUA 2024-6 - Home Energy Audit Pilot Program
A resolution authorizing the implementation of a home energy audit pilot program for electric utility customers.
SEDA Consent Docket
Approval of routine administrative items for the Stillwater Economic Development Authority.
SEDA 5A: Chamber of Commerce Economic Development Quarterly Report
Receive a quarterly report from the Chamber of Commerce on economic development activities.