Meeting Summary
The Stillwater City Council approved the consent docket and discussed updates from the Parks and Community Resources Director regarding park surveys and potential land sales for reinvestment. They also adopted resolutions for a FEMA Hazard Mitigation Grant application and a revised rate schedule for fire services fees. The Stillwater Utilities Authority approved a task order agreement for engineering services for water and sewer capital projects.
Key Decisions & Votes
Consent Docket Approval
00:00:46The City Council approved the consent docket with a vote of four to zero.
FEMA Hazard Mitigation Grant Program Application
00:20:50Resolution CC-2024-28, authorizing the city to submit a grant application for the FEMA Hazard Mitigation Grant Program, was adopted. This grant will assist in long-term hazard mitigation planning and has historically secured significant funding.
Revised Rate Schedule for Fire Services Fees
00:23:00Resolution CC-2024-29, adopting a revised rate schedule for fire services fees, was adopted. This includes an increase in the annual rural fire contract fee to $200 and updated hourly rates for personnel and equipment, aiming for closer to 100% cost recovery.
Task Order Agreement for Water and Sewer Capital Projects
00:50:00The Stillwater Utilities Authority approved a task order agreement with Black & Veatch for engineering services for the fiscal year 2025 water and wastewater projects, including waterline replacements, tank rehabilitation, and lift station improvements. The associated budget amendment of $4,256,476 was also approved.
Upcoming Community Events
Hazardous Household Waste Collection Event
8:00 a.m. to 1:00 p.m. at the Convenience Collection Center, 807 South Perkins Road. Residents can drop off household pollutants for free. Utility bill may be requested as proof of residency.
OSU Football Game Day Parking Shuttle
Park downtown and utilize the free park and ride shuttle service. Begins 3 hours before the game, runs every 30 minutes. Pick up/drop off at 7th Avenue and Lewis Street. More info at visitstillwater.org.
Financial Matters
FEMA Hazard Mitigation Grant Program
Estimated total project cost for the Hazard Mitigation Plan update. FEMA will cover 75% ($136,725) and the local match will be 25% ($45,575).
Rural Fire Services Contract Annual Fee
Increased from $100, effective January 1, 2025. This aims to recover a reasonable amount of cost for providing fire protection and emergency services to rural customers.
Water and Sewer Capital Projects Engineering Services
Budget amendment approved for initial two task orders and a 10% contingency for engineering services by Black & Veatch for FY 2025 water and wastewater projects.
Coming Up
Watch For
- Further discussion on the sale of Sunset Park land for reinvestment into other parks.
- Surveys for Meyers Park and other neighborhood parks to determine community needs.
- A Vision Plan meeting on January 9, 2025, at the community center for public input on the future of Stillwater's parks.
- First read of Ordinance 3545 to increase the rural fire services contract annual fee.
- Public hearings for the data center project on October 7th and November 4th.
Announcements
- The city is accepting applications for various committees, including the Stillwater Reinvestment Plan Implementation Policy Committee (Downtown TIF #3).
- Stillwater Police Department advises residents to lock vehicles, take key fobs, park in well-lit areas, and not leave valuables or firearms in cars due to multiple car burglaries.
- Public hearings for the data center project are scheduled for October 7th and November 4th.
- Condolences were extended to the family of Ko Jones, a long-time community member and contributor to the Sister Cities program, who passed away.
Agenda Summary
Consent Docket
Approval of routine administrative items.
General Order 6A: Parks and Community Resources Director Update
Update on Arrowhead Park survey implementation, site and neighborhood surveys, and communication related to community involvement opportunities.
Resolution CC-2024-28: FEMA Hazard Mitigation Grant Program Application
A resolution authorizing the City of Stillwater to submit a Grant application for the FEMA Hazard Mitigation Grant Program.
Resolution CC-2024-29: Revised Rate Schedule for Fire Services Fees
A resolution adopting a revised rate schedule for fire Services fees pursuant to the Stillwater City Code Chapter 20 Fire Prevention and Protection Article 2 Fire Department section 20-30 fire service fees.
Ordinance 3545: Amending Stillwater City Code Chapter 20 Fire Prevention and Protection
An ordinance amending the Stillwater City Code by amending chapter 20 fire prevention and protection Article 2 Fire Department by amending section 20-30 fire service fees by designating how funds are collected by designating how funds collected are to be used and by increasing the rural fire Services contract annual fee.
Reports from the Officers in the Board
Updates and announcements from council members and city staff.
Stillwater Utilities Authority Consent Docket
Approval of routine administrative items for the Utilities Authority.
Consideration of a Task Order Agreement with Black & Veatch for Engineering Services
Agreement for Engineering Services for the water and sewer capital projects for fiscal year 2025.
Stillwater Utilities Authority Reports from the Officers of the Board
Updates and announcements from Utilities Authority trustees.