Meeting Summary
The Stillwater City Council approved the consent docket and adopted a resolution to submit a grant application for the FEMA Hazard Mitigation Grant Program. They also adopted a revised rate schedule for fire services fees and advanced an ordinance to increase the rural fire services contract annual fee. The Parks and Community Resources Director provided an update on park surveys and future plans, including potential land sales for reinvestment.
Key Decisions & Votes
Consent Docket
01:00The consent docket, containing routine administrative items, was approved by the City Council.
FEMA Hazard Mitigation Grant Program Application
16:40Resolution CC-2024-28 was adopted, authorizing the City of Stillwater to submit a grant application for the FEMA Hazard Mitigation Grant Program and approving the associated budget amendment.
Revised Rate Schedule for Fire Services Fees
20:00Resolution CC-2024-29 was adopted, implementing a revised rate schedule for fire services fees, effective January 1, 2025, based on an independent cost of service study.
Rural Fire Services Contract Annual Fee Increase Ordinance
30:00Ordinance 3545, which amends the city code to increase the rural fire services contract annual fee to $200 and designates how collected funds are to be used, was advanced to its second reading.
Engineering Services for Water and Sewer Capital Projects
42:00The Stillwater Utilities Authority approved a task order agreement with Black & Veatch for engineering services for the FY 2025 water and wastewater projects, including several waterline replacements, tank rehabilitations, and lift station improvements.
Upcoming Community Events
Hazardous Household Hazardous Waste Collection Event
8 a.m. to 1:00 p.m. at the Convenience Collection Center (807 South Perkins Road). Accepts oil-based paints, pesticides, herbicides, household cleaning products, pool chemicals, unused pharmaceuticals, and more. For residents only, utility bill may be requested.
OSU Football Game Day Parking and Shuttle
Free parking downtown with shuttle service starting 3 hours before the game, running every 30 minutes. Pick up/drop off at 7th Avenue and Lewis Street. Visit stillwater.org for game day guide.
Financial Matters
FEMA Hazard Mitigation Grant Program
Anticipated FEMA grant funds, covering 75% of the total project cost of $182,344. Local match is $45,586.
Rural Fire Services Contract Annual Fee
Proposed increase from $100 to $200, effective January 1, 2025. This aims to recover closer to 100% of personnel and apparatus costs.
Engineering Services for Water and Sewer Capital Projects
Budget amendment approved for initial two task orders with Black & Veatch, including a 10% contingency, to be funded from water and sewer funds.
Coming Up
Watch For
- Second reading of Ordinance 3545 regarding rural fire services contract fee increase.
- Public hearings for the Data Center Project on October 7th and November 4th.
- Future task order for Black & Veatch to develop a 5-year Capital Improvement Plan execution plan for water and sewer projects.
- Vision plan meeting for parks on January 9, 2025, at the community center to gather citizen input on future park development.
Announcements
- The city is accepting applications for various committees, including the Stillwater Reinvestment Plan Implementation Policy Committee (Downtown TIF #3). More information and application available at Stillwater.org/boards.
- Stillwater Police Department reminds residents to lock vehicles, take key fobs, park in well-lit areas, and not leave valuables or firearms in cars to prevent burglaries. Follow SPD on social media for safety tips.
- Condolences extended to the family of Ko Jones, a long-time community member and active participant in the Sister Cities program, who recently passed away.
Agenda Summary
Consent Docket
Routine administrative items for approval.
6A: Update from the Parks and Community Resources Director
Report on Arrowhead Park survey implementation, site and neighborhood surveys, and opportunities for community involvement.
7A: Resolution CC-2024-28
Authorizing the City of Stillwater to submit a Grant application for the FEMA Hazard Mitigation Grant Program.
7B: Resolution CC-2024-29
Adopting a revised rate schedule for fire Services fees pursuant to the Stillwater City Code Chapter 20.
8A: Ordinance 3545
Amending the Stillwater City Code by amending chapter 20 fire prevention and protection Article 2 Fire Department by amending section 20-30 fire service fees by designating how funds are collected by designating how funds collected are to be used and by increasing the rural fire Services contract annual fee.
5: Consideration of a task order agreement with Black & Veatch for Engineering Services for our water and sewer capital projects
Approval of Engineering Services for the fiscal year 2025 package of water and wastewater projects, including waterline replacements, tank rehabilitations, and lift station improvements.