Meeting Summary
The Stillwater City Council approved the rezoning and planned unit development for a property on East 6th Avenue to convert an existing motel into studio apartments. They also approved a master lease agreement with Enterprise Fleet Management to update the city's vehicle fleet. Additionally, an update on the Envision Stillwater 2045 comprehensive plan was presented, highlighting community engagement and future land use strategies.
Key Decisions & Votes
Map Amendment and Planned Unit Development for 1324 East 6th Avenue
00:10:00The council approved the request to rezone the property from Commercial General to Commercial Shopping with a Planned Unit Development to allow for the conversion of an existing motel into 32 studio apartments, including a laundry facility and office space with a resident property manager. The apartments are intended for long-term rentals at a price point of $750-$775 per unit, including utilities.
Master Lease Agreement with Enterprise Fleet Management
00:25:00The council approved a master lease agreement with Enterprise Fleet Management for 35 city fleet vehicles, representing approximately 13% of the city's fleet. This pilot program aims to provide a more sustainable approach to fleet management, reduce maintenance costs, and improve fuel efficiency. The initial outlay for a partial year of lease payments and aftermarket equipment is $365,000, with future annual payments estimated at $425,000.
Ordinance 3546 (Stillwater Data Center Economic Development Project Plan)
00:59:00Action on Ordinance 3546, concerning the Stillwater Data Center Economic Development Project Plan and supporting incentive districts, was continued until January 13, 2025, to allow for the finalization of an economic development agreement.
Ordinance 3550 (Amending Chapter 2 Administration)
01:00:00Ordinance 3550, which amends Chapter 2 Administration Article 5 by repealing section 2-552 collective bargaining unit agreements, was adopted.
Appointments to Stillwater Medical Center Authority Board
01:00:45Dr. Todd Green and Mr. Lowell Bau were reappointed to new three-year terms on the Stillwater Medical Center Authority Board.
Promotion of Interim City Manager Brady Moore
01:09:00Brady Moore was promoted to the position of City Manager. The City Attorney was directed to negotiate an employment contract for the position, to be brought back at the next meeting.
Upcoming Community Events
Parade of Lights
6:30 p.m. in downtown Stillwater, followed by sweet treats, Town & Gown Theatre performance, awards, and a tree lighting with Santa in Chris Salmon Plaza.
Holiday Heroes and Holiday Drone Show
First Responders equipment display from 6:00 to 8:00 p.m., drone show at 7:45 p.m. Carriage rides and pictures with Santa available most evenings from 5:00 to 8:00 p.m. at The Hub in Chris Salmon Plaza.
Vision Plan for Parks, Community Spaces, and Public Facilities Community Meeting
5:30 p.m. at the Stillwater Community Center, Room 121. Discussion on neighborhood parks and larger community spaces, including preliminary survey information.
Financial Matters
Master Lease Agreement for Fleet Vehicles
Initial outlay for a partial year of lease payments and aftermarket equipment and installation for 35 city fleet vehicles. Funded from city capital fund ($250,000), water fund ($50,000), wastewater fund ($45,000), and electric rate stabilization fund ($20,000).
Future Lease Payments for Fleet Vehicles
Estimated annual lease payments for the fleet vehicles, to be included in future adopted operating budgets.
Coming Up
Tabled
- Ordinance 3546 (Stillwater Data Center Economic Development Project Plan) continued to January 13, 2025.
Deadlines
- City offices closed December 25th for Christmas and January 1st for New Year's Day; waste management schedule adjusted.
- Filing period for City Council seat: Monday, December 2nd through Wednesday, December 4th.
Watch For
- Negotiation of employment contract for City Manager Brady Moore to be presented at the next meeting.
- Final Community Open House for Envision Stillwater 2045 Comprehensive Plan in late March/early April.
Announcements
- City offices will be closed on Wednesday, December 25th for Christmas and Wednesday, January 1st for New Year's Day. Waste management services will be delayed by one day during these weeks.
- Live Christmas trees can be bundled and placed at the curb for free yard waste collection after the holidays, provided all decorations are removed and bundles meet size/weight requirements.
- The city is accepting applications for various committees, including the Board of Drainage Appeals, Stillwater Reinvestment Plan Implementation Policy Committee (Downtown TIF #3), and the Board of Adjustments.
- Stillwater Animal Welfare encourages adoption over shopping for pets this holiday season. Visit their facility or Facebook page for more information.
- The 'Fly Home for the Holidays' giveaway is ongoing until January 5th. Every $50 spent at local businesses earns an entry to win American Airlines gift cards and travel through Stillwater Regional Airport. Winners will be selected on January 15th.
- Holiday events in Stillwater include the Parade of Lights (Dec 5th), Holiday Heroes and Holiday Drone Show (Dec 14th), carriage rides, and pictures with Santa. Full schedule available at stillwater.gov/holidays or visitstillwater.org.
Agenda Summary
Consent Docket
Approval of routine administrative items.
6A: Public Hearing and Action on Map Amendment CC-24136
Receive public comment and consider a request from Wargo LLC to rezone property at 1324 East 6th Avenue from Commercial General to Commercial Shopping.
6B: Public Hearing and Action on Planned Unit Development CC-24137
Receive public comment and consider a request from Wargo LLC for a Planned Unit Development to allow conversion of an existing motel structure to a multi-family district with a laundry facility and office at 1324 East 6th Avenue.
7A: Approve Master Lease Agreement with Enterprise Fleet Management
Approve a master lease agreement with Enterprise Fleet Management to lease city fleet vehicles, approve budget amendments, and authorize the city manager to sign related documents.
7B: Envision Stillwater 2045 Comprehensive Plan Update
Receive an update on the status of the comprehensive plan project, including public engagement activities, the plan's vision, guiding principles, preferred approach to future land use, and key takeaways from the housing market assessment.
8A: Ordinance 3546 (Stillwater Data Center Economic Development Project Plan)
Second reading of an ordinance considering approval of adopting the Stillwater Data Center Economic Development Project Plan and supporting incentive districts.
8B: Ordinance 3550 (Amending Chapter 2 Administration)
Second reading of an ordinance amending Chapter 2 Administration Article 5 officers and employees by repealing section 2-552 collective bargaining unit agreements in its entirety.
9: Appointments to Stillwater Medical Center Authority Board
Consider reappointments of Dr. Todd Green and Mr. Lowell Bau to new three-year terms on the Stillwater Medical Center Authority Board.
Executive Session
Discussion of the employment, hiring, appointment, promotion, demotion, disciplining, or resignation of Interim City Manager Brady Moore.
Promotion of Interim City Manager Brady Moore
Consideration and action on the promotion of Interim City Manager Brady Moore to City Manager.