Meeting Summary
The Stillwater City Council meeting covered various topics including an award for Keep Oklahoma Beautiful, approval of a contract for the Stillwater Regional Airport terminal project, and an update on parks and community resources. The council also discussed a proposed general obligation bond for an Animal Welfare facility and adopted new social media policies. Additionally, the Stillwater Utilities Authority approved a bid for the water treatment plant chemical construction project, and the Stillwater Economic Development Authority approved a small business enhancement grant for Modella Art Gallery.
Key Decisions & Votes
Consent Docket Approval
The consent docket was approved with a vote of 5 to 0, encompassing routine administrative items.
Stillwater Regional Airport Terminal Project - Work Package Two
The award of contracts to CMAR Lippert Brothers Inc. for work package two of the Stillwater Regional Airport terminal and improvement project was approved, including water utility support for Phase 2 at a cost of $66,500.
Social Media Policy Adoption
Resolution CC-2024-38, adopting social media policies for general administration and city employees, was approved to maintain a professional online environment and discourage abusive behavior.
Ordinance 3551 Advancement (Rezone)
Ordinance 3551, rezoning land at 1324 East 6th Avenue from Commercial General to Commercial Shopping Planned Unit Development, was advanced to its second reading.
Appointment to Downtown Reinvestment Implementation Policy Committee
Charles Johnson was appointed to the Downtown Reinvestment Implementation Policy Committee.
Water Treatment Plant Chemical Construction Project Bid Award
A bid was awarded to Crossland Heavy Construction for the water treatment plant chemical construction project for $24,988,000, along with professional services and budget amendments, totaling $28,013,600.
Small Business Enhancement Assistance for Modella Art Gallery
An application from Modella Art Gallery for $2,640 in small business enhancement assistance for exterior paint and an art mural at 721 South Main Street was approved.
Upcoming Community Events
Keep Oklahoma Beautiful Award
The City of Stillwater received the Affiliate of the Year award at the 34th annual Environmental Excellence celebration for Waste Management and Watershed Quality divisions' services and community involvement.
Parks and Community Resources Open House
5:30 PM at the Stillwater Community Center (Lowry Activity Center). An open house to discuss parks, community spaces, and public facilities, with volunteer sign-ups and educational information.
SWO for the Holidays
5:30 PM - 7:00 PM at Stillwater Regional Airport. Free family event with cookies, cocoa, photos with Santa, and opportunities to win American Airlines gift cards.
Holiday Heroes Event
A successful event featuring a wonderful drone show.
Financial Matters
Stillwater Regional Airport Terminal Project - Work Package Two
Partial work package for water utility support for Phase 2 of the airport terminal project.
Water Treatment Plant Chemical Construction Project
Total expenditures for the project, including a $24,988,000 bid to Crossland Heavy Construction, $463,000 for professional services, $35,000 for inspection and testing, and $2.5 million for contingency. Funded by a $17.8 million DWSF loan, a $5 million EPA grant, and $5.1 million from the water fund.
Modella Art Gallery Small Business Enhancement Assistance
Assistance for exterior paint and an art mural, representing 50% of the total project cost of $5,280.
Rural Fire Service Contract
Annual fee for residents outside city limits but within the Stillwater fire department's response area to ensure response fees do not exceed $2,000 per incident.
Coming Up
Deadlines
- April 1, 2025: Potential bond election for Animal Welfare facility
Watch For
- Detailed presentation on Animal Welfare facility in January
- Conversation about a general obligation bond for an outdoor community pool
- Discussions on consolidation, acquisition, and liquidation of park properties
Announcements
- City offices will be closed Wednesday, December 25th for Christmas and Wednesday, January 1st for New Year's Day.
- Waste management calendar adjusted for holidays: Wednesday, Thursday, Friday pickups will be delayed a day.
- Live Christmas trees can be bundled and placed on the curb for regular yard waste collection free of charge (decorations removed, bundles <4ft long, <18in across, <50lbs).
- The city is accepting applications for various committees, including the audit committee and the board of adjustments.
- Stillwater Animal Welfare encourages adoption; visit the facility at 1710 South Main Street or follow on Facebook.
- Rural fire service contracts are available for $200 annually for residents outside city limits within the Stillwater fire department's response area.
Agenda Summary
Recognition of Keep Oklahoma Beautiful Award
Recognition of the City of Stillwater for receiving the Affiliate of the Year award from Keep Oklahoma Beautiful for the Waste Management and Watershed Quality divisions.
Consent Docket
Approval of routine administrative items.
Award of Contracts for Stillwater Regional Airport Terminal and Improvement Project (Work Package Two)
Approval to award contracts to CMAR Lippert Brothers Inc. for work package two, including water utility support for Phase 2, and amendment number two to the CMAR agreement.
Parks and Community Resources Update
Presentation and discussion on ongoing park surveys, proposed park improvements (Arrowhead, Myers), restroom renovations at Boomer Lake, new part-time park staff, LED lighting upgrades, and future plans for tennis/pickleball courts and a community pool.
Update on Proposed General Obligation Bond for Animal Welfare Facility
Presentation on the progress of the proposed Animal Welfare facility, including site assessment, FAA approvals, preliminary renderings, and plans for a potential bond election in April 2025.
Resolution CC-2024-38: Adopting Social Media Policies
Adoption of a social media policy for general administration of official social media sites and a social media policy for city employees.
Ordinance 3551: Rezoning 1324 East 6th Avenue
First reading of an ordinance rezoning tracks of land at 1324 East 6th Avenue from Commercial General to Commercial Shopping Planned Unit Development.
Appointment to Downtown Reinvestment Implementation Policy Committee
Recommendation and approval of Charles Johnson for an open seat on the Downtown Reinvestment Implementation Policy Committee.
Award Bid to Crossland Heavy Construction for Water Treatment Plant Chemical Construction Project
Approval to award a unit price contract to Crossland Heavy Construction for the water treatment plant chemical construction project, approve a contract for Professional Services with East Brees Consulting LLC, authorize total construction expenditures, and approve budget amendments.
Consider Application of Modella Art Gallery for Small Business Enhancement Assistance
Consideration and approval of an application for $2,640 in small business enhancement assistance for Modella Art Gallery for exterior paint and an art mural.