Meeting Summary
The Stillwater City Council approved several key items, including a map amendment to rezone a property for agricultural use and the closing of a utility easement. A significant portion of the meeting was dedicated to an update on the Enterprise Resource Planning (ERP) project, which aims to modernize the city's software systems and improve efficiency. The council also approved the Fiscal Year 2026 Pavement Management Plan, outlining upcoming transportation infrastructure projects.
Key Decisions & Votes
Map Amendment for 624 West 22nd Avenue
06:00The City Council approved a request to rezone the property at 624 West 22nd Avenue from small lot single-family residential and agricultural to solely agricultural, to allow for the construction of a barn as the primary structure.
Closing of Utility Easement at 707 East Airport Road
16:00The council approved the closing of the north 227.5 feet of a 30-foot wide utility easement at 707 East Airport Road. This is a preliminary step, with a new 20-foot waterline easement and encroachment agreement to be presented at a future meeting.
FY26 Pavement Management Plan
57:00The City Council approved the Fiscal Year 2026 Pavement Management Plan, which outlines $10 million in transportation projects including sidewalk construction, full-depth repairs, and various pavement maintenance techniques.
Resolution CC-2025-21: OWRB Promissory Note
01:06:00The City Council adopted Resolution CC-2025-21, approving action taken by the Stillwater Utilities Authority to authorize the issuance, sale, and delivery of a promissory note to the Oklahoma Water Resources Board for up to $112,950,000 for water and sewer infrastructure projects.
Resolution CC-2025-22: FAA Grant Application for Airport Improvements
01:07:50The City Council adopted Resolution CC-2025-22, authorizing, approving, and ratifying an adjusted FAA grant application for fiscal year 2025 airport improvement program discretionary funds for the passenger boarding bridge project, with a decreased city match.
Ordinance 3578: Rezoning 624 West 22nd Avenue
01:08:40Ordinance 3578, related to the rezoning of 624 West 22nd Avenue, was advanced to its second reading.
Ordinance 3579: Closing Utility Easement at 707 East Airport Road
01:09:10Ordinance 3579, concerning the closing of a utility easement at 707 East Airport Road, was advanced to its second reading.
Appointment to Audit Committee
01:09:40Skyler Rodenberg was appointed to a first term on the Audit Committee, expiring in January 2027.
Resolution SUA 2025-5: OWRB Loan Authorization
01:35:00The Stillwater Utilities Authority adopted Resolution SUA 2025-5, authorizing a loan from the Oklahoma Water Resources Board not to exceed $112,950,000 for water and wastewater system improvements.
Resolution SUA25-6: Reimbursement Resolution
01:36:30The Stillwater Utilities Authority adopted Resolution SUA25-6, a reimbursement resolution allowing the authority to expend project-related expenses that can be reimbursed from the proceeds of the OWRB loan.
Upcoming Community Events
Utility Box Art Contest
Theme: Stillwater Strong. Entries can be submitted online at stillwater.org or dropped off at the Stillwater Community Center.
Payne County Free Fair
City staff from various departments will be in the community building throughout the week.
Market 34
Located downtown, featuring local vendors, handmade goods, food trucks, and live music. Follow Block 34 on Facebook or visit block34.org for details.
Mayoral State of the City
Recruitment video launch. Register on the Chamber website or watch the livestream.
Financial Matters
OWRB Promissory Note
Authorization for the Stillwater Utilities Authority to issue a promissory note to the Oklahoma Water Resources Board for water and sewer infrastructure projects, with a 30-year term.
FY26 Pavement Management Plan Funding
Proposed budget for the Fiscal Year 2026 Pavement Management Plan, funded by the 1-cent transportation sales tax.
FAA Grant for Airport Improvements
Adjusted grant application for airport infrastructure improvements, with the city's required match decreasing to $3,457.
Oklahoma Innovation Expansion Program (OIEP)
17 Stillwater businesses were awarded a total of $859,000 through the OIEP, resulting in almost $3.5 million in total project costs and 57 new jobs created in the community.
FEMA Funds for Wildfire Relief
Over $733,000 dispersed through FEMA to 169 families in the community following wildfires.
SBA Loans for Wildfire Relief
Almost $4.2 million in Small Business Administration low-interest loans deployed in Payne County for rebuilding/repurchasing homes after wildfires.
Stillwater Strong Relief Task Force Donations
Over $563,000 donated by the community after wildfires, with funds now being deployed to 80 Payne County households.
Coming Up
Deadlines
- Utility Box Art Contest entry deadline: Tuesday, September 2nd
Watch For
- Waterline easement and encroachment agreement for 707 East Airport Road at a future council meeting
- ERP project RFP finalization and vendor selection process
- Stillwater Utilities Authority waste management fee discussion
- Stillwater Economic Development Authority recruitment video launch and small business university results
Announcements
- Stillwater Animal Welfare achieved 'no-kill' status in 2024 with over a 90% save rate.
- The new animal welfare bond project page is available on stillwater.gov for updates.
- Free park and ride shuttle service for Cowboy football game days, starting 3 hours before kickoff at 7th and Lewis.
- Block 34 is a go-to spot for community events and Market 34 on Saturdays.
- Google's $9 billion investment in Oklahoma includes expansions and job skills training programs.
- The City of Stillwater's Finance Department earned the nation's highest honor in governmental accounting and financial reporting for the 43rd consecutive year.
Agenda Summary
Consent Docket
Approval of routine administrative items.
6A: Map Amendment - 624 West 22nd Avenue (CC-25-16)
Receive public comment and consider a request to rezone property from small lot single family residential and agricultural to agriculture.
6B: Closing of Utility Easement - 707 East Airport Road (CC-25-117)
Receive public comment and consider closing a portion of a utility easement.
7A: Barry Dunn Update Presentation on Enterprise Research Planning Project
Presentation on the progress and next steps of the city's ERP system modernization project.
7B: Transportation Projects Update and FY26 Pavement Management Plan
Presentation on current transportation projects and discussion/action to approve the Fiscal Year 2026 Pavement Management Plan.
8A: Resolution CC-2025-21
Resolution approving action by the Stillwater Utilities Authority to authorize a promissory note to the Oklahoma Water Resources Board for water and sewer systems.
8B: Resolution CC-2025-22
Resolution authorizing, approving, and ratifying an adjusted FAA grant application for airport infrastructure improvements.
9A: Ordinance 3578 (First Read)
Ordinance rezoning 624 West 22nd Avenue from small lot single family residential and agriculture to agriculture.
9B: Ordinance 3579 (First Read)
Ordinance closing a portion of a general utility easement at 707 East Airport Road.
10: Appointments to Audit Committee
Appointment of Skyler Rodenberg to the Audit Committee.
5: General Orders - Waste Management Discussion for Downtown Improvement Plan
Discussion on a proposed plan to enhance solid waste collection services and appearance in the downtown corridor.
6A: Resolution SUA 2025-5
Resolution of the Stillwater Utilities Authority authorizing a loan from the Oklahoma Water Resources Board not to exceed $112,950,000.
6B: Resolution SUA25-6
Resolution declaring the intent of the Stillwater Utilities Authority to expend certain funds for water and wastewater system improvements, to be reimbursed from debt proceeds.
5A: Chamber of Commerce Report
Report from Carrie Moore on economic development activities, including the Oklahoma Innovation Expansion Program and the Select Oklahoma event.