Meeting Summary
The City Commission approved several key resolutions, including support for the reopening of rail service between Shaunie and McAlester, acceptance of an FAA grant for airport runway rehabilitation, and a right-of-way agreement with ODOT for highway improvements. Bids were awarded for screw pump refurbishment, the Lake Road Bridge Rehabilitation project, and the airport runway rehabilitation. The annual Christmas parade was confirmed to proceed, and the successful blending of water from Twin Lakes and West Watkins was reported.
Key Decisions & Votes
Resolution of support for rail service
14:00The commission adopted a resolution supporting the protection and maintenance of existing rail lines and the reopening of rail service between Shaunie and McAlester.
Resolution accepting FAA grant for airport improvements
18:00A resolution was adopted to accept a grant agreement from the FAA for airside improvements, including runway rehabilitation, at Shaunie Regional Airport.
Resolution authorizing ODOT right-of-way agreement
20:30The commission adopted a resolution authorizing an agreement with ODOT for right-of-way, public utility, and encroachment related to the State Highway 102 roadway improvement project.
Resolution declaring city property surplus and donating to South Central Industries
21:30A resolution was adopted to declare certain city property as surplus and authorize its donation to South Central Industries, as recommended by the Airport Advisory Board.
Award bid for refurbishing screw pumps
23:30The commission approved awarding the contract for refurbishing screw pumps to JS Hering Company for $171,700.
Award bid for Lake Road Bridge Rehabilitation project
26:00The commission approved awarding the contract for the Lake Road Bridge Rehabilitation project to PBX Corporation for $630,363, following a scope reduction.
Award bid for Rehabilitate Runway 17-35
28:30The commission approved awarding the base and alternate bids for the rehabilitation of Runway 17-35 and connecting taxiway for a total of $3,65,700, with a change order to follow.
Upcoming Community Events
Fire Prevention Week
City-wide awareness campaign, including school visits by the Fire Department's clown troop.
Fire Prevention Week Community Performance
6:30 p.m. at the Expo Center, open to homeschool and private school children, with refreshments provided.
Downtown Shaunie Nighttime Christmas Parade
6:30 p.m. in Downtown Shaunie, theme 'A Storybook Christmas'. Entry forms available online and at the planning department office starting Friday.
Financial Matters
Grant agreement for Airport Improvement Program (AIP) project
Acceptance of a Federal Aviation Administration (FAA) grant for airside improvements, including runway rehabilitation and safety area construction at Shaunie Regional Airport.
Refurbish screw pumps contract number co- SM sma-12 d01
Awarding of a contract for the refurbishment of screw pumps to JS Hering Company.
Lake Road Bridge Rehabilitation project contract number C- PW 111-03
Awarding of a contract for the Lake Road Bridge Rehabilitation project to PBX Corporation, with a reduced scope.
Rehabilitate Runway 17-35 grade safety and construction connecting taxway AIP project 3-4 z-88 d015 d2011 contract number co- pw11 d01
Awarding of a contract for the rehabilitation of Runway 17-35 and connecting taxiway, with a change order to follow to align with available funding.
Coming Up
Tabled
- Tapping machine valve insertion equipment bids will be re-evaluated due to no bids received.
Deadlines
- Christmas Parade entry forms are due November 15th.
Watch For
- A final meeting on the yield study is scheduled for early November, with a report to the commission shortly thereafter.
- The city will begin enforcement actions regarding non-payment of hotel motel tax.
- Information and discussion regarding business licenses/permits will be presented at the November commission meeting.
- Change orders for the Lake Road Bridge Rehabilitation and Runway 17-35 Rehabilitation projects are expected at the next commission meeting.
Announcements
- Mayor's Proclamation for Fire Prevention Week, October 10th through 14th, 2011.
- Fire Department's clown troop will be visiting schools next week, reaching approximately 3,000 children.
- Christina Oldum, Police Department dispatcher, was recognized as Employee of the Month.
- The Downtown Shaunie Nighttime Christmas Parade will continue on December 1st at 6:30 p.m. with the theme 'A Storybook Christmas'.
- Successful blending of water from Twin Lakes and West Watkins has been occurring for over a week, improving water supply management.
- Condolences were offered to the families of Mike Roberts and Tim Lowry, former employees of the municipal court clerk's office.
- Cole's department store was welcomed to Shaunie.
Agenda Summary
Consider approval of agenda
Approval of the meeting's agenda.
Consider approval of consent agenda
Approval of items grouped for a single vote, including minutes and routine administrative matters.
Citizen participation
Opportunity for citizens to address the commission.
Mayor's Proclamation Fire Prevention Week October 10th through 14th, 2011
Proclamation declaring Fire Prevention Week and related public safety information.
City manager's presentation of employee of the month to Christina Oldum Police Department dispatcher
Recognition of an outstanding employee from the Police Department.
Consider a resolution of support to the Oklahoma Department of Transportation regarding the maintenance and reopening of rail service between Shaunie Oklahoma and Mallister Oklahoma
A resolution supporting the protection and maintenance of existing rail lines and the reopening of service between Shaunie and McAlester.
Consider a resolution accepting the grant agreement for Airport Improvement Program (AIP) project number 3-4-88-015-2011 from the Federal Aviation Administration (FAA) at Shaunie Regional Airport to make airside improvements for the project rehabilitate Runway 1735 Phase 2 construction and improved Runway 1735 safety area Phase 2 Construction
Resolution to accept an FAA grant for airside improvements at Shaunie Regional Airport, specifically for runway rehabilitation and safety area improvements.
Consider a resolution authorizing execution of right of way public utility and encroachment agreement with the Oklahoma Department of Transportation (ODOT) for their High State Highway 102 roadway Improvement project project number ssp-163c 165 SS
Resolution to authorize an agreement with ODOT for right-of-way, public utility, and encroachment related to the State Highway 102 roadway improvement project.
Consider a resolution declaring certain items of city property Surplus and donating said items to South Central Industries as recommended by the Airport Advisory Board
Resolution to declare specific city property as surplus and authorize its donation to South Central Industries.
Consider bids: Tapping machine valve insertion equipment
Review of bids for tapping machine valve insertion equipment.
Consider bids: Refurbish screw pumps contract number co- SM sma-12 d01
Review of bids for the refurbishment of screw pumps.
Consider bids: Lake Road Bridge Rehabilitation project contract number C- PW 111-03 deferred from the 911911 meeting
Review of bids for the Lake Road Bridge Rehabilitation project, previously deferred.
Consider bids: Rehabilitate Runway 17-35 grade safety and construction connecting taxway AIP project 3-4 z-88 d015 d2011 contract number co- pw11 d01 deferred from 911911 meeting
Review of bids for the rehabilitation of Runway 17-35 and connecting taxiway, previously deferred.
New business
Opportunity to introduce new items for discussion or action.
Administrative reports
Reports from city administration on various ongoing projects and updates.
Commissioner comments
Opportunity for commissioners to provide updates or make comments.
Motion to adjourn the meeting
Motion to conclude the City Commission meeting.