Meeting Summary
The City Commission approved the agenda and consent agenda, and issued a proclamation for Taryn Bailey Day. Key decisions included approving the final plat for Cottage Park, declaring a fishing dock and playground equipment as surplus, and formalizing property conveyance and lease amendments for the Heart of Oklahoma Expo Center. The Commission also approved the purchase of a new playground unit for Dean Weigant Park and an Emergency Management Performance Grant. Several project bids were deferred for further review, and upcoming January 3rd meetings were cancelled.
Key Decisions & Votes
Approval of Agenda
01:50The meeting agenda was approved as presented.
Approval of Consent Agenda
02:20The consent agenda, including the monthly text report, was approved.
Final Plat for Cottage Park
27:00The final plat for Cottage Park, located at 1700 North Kickapoo, was approved with three conditions, as recommended by staff and the planning commission.
Declare Lake Number Two Fishing Dock as Surplus
29:40A resolution was approved to declare the fishing dock on Shawnee Twin Lake Number Two as surplus property, authorizing staff to advertise for sealed bids for its sale and removal.
Declare Dean Weigant Park Playground Equipment as Surplus
31:00A resolution was approved to declare Mark IV playground equipment at Dean Weigant Park as surplus property, authorizing its removal and disposal to a recycling facility due to liability and inability to obtain parts.
Acceptance of Expo Center Property Conveyance (City Commission)
32:15The City Commission accepted the conveyance of property currently leased to and occupied by the Shawnee Civic and Cultural Development Authority for the Heart of Oklahoma Expo Center from the Shawnee Municipal Authority, consolidating ownership.
Amendment to Expo Center Lease
33:50The lease covering property used by the Heart of Oklahoma Expo Center was amended to include all areas in use and fixed a new term for exploration until 2028.
Cancellation of January 3, 2012 Meetings
35:30The Board of Commissioners, Shawnee Municipal Authority, and Shawnee Airport Authority meetings scheduled for January 3, 2012, were cancelled as no urgent business required a meeting.
Purchase of Playground Unit for Dean Weigant Park
43:00Staff recommendation to purchase a playground unit from Miracle Recreation for $111,786.87 was approved, citing better ADA accessibility, layout, and potential for integrated security, despite not being the lowest bid.
Emergency Management Performance Grant Subgrant
49:00A contract for an Emergency Management Performance Grant subgrant from the State Emergency Management Agency for $44,834 was approved to help defray costs of the emergency management program.
Approval of SMA Consent Agenda
56:50The Shawnee Municipal Authority consent agenda was approved.
Conveyance of Expo Center Property (SMA)
58:00The Shawnee Municipal Authority approved the conveyance of the Heart of Oklahoma Expo Center property to the City of Shawnee, aligning with the City Commission's earlier acceptance.
Repair of Shawnee Lake Number One Intake Valves
59:00Authorization was granted for Urban Contractors to repair Shawnee Lake Number One intake valves at a cost of $51,800, using funds from other projects.
Purchase of Insta Valves
1:01:00Staff was authorized to purchase 22 insta valves for installation in needed areas at a cost of $62,539.20, funded from water rehab and capital accounts.
Approval of SAA Consent Agenda
1:03:00The Shawnee Airport Authority consent agenda was approved.
Upcoming Community Events
Biking for Hope
Taryn Bailey's annual fundraising bike ride for Hope House, with a goal of $3,000 for 2012.
Financial Matters
Emergency Management Performance Grant
Grant funds awarded to help defray the cost of administering the city's emergency management program.
Dean Weigant Park Playground Unit
Approved purchase of a new playground unit from Miracle Recreation, covering delivery, installation, and the unit itself.
Shawnee Lake Number One Intake Valves Repair
Authorization for Urban Contractors to repair intake valves at Lake Number One.
Purchase of Insta Valves
Authorization for staff to purchase 22 insta valves for water system installation.
Water Main Break Repairs (Bids Deferred)
Bids received from Central Contracting Services Inc. ($750-$900/hr + $90/hr truck) and Craft Rentals Construction Company ($325-$400/hr + $70/hr truck) for emergency water main break repairs.
Sanitary Sewer Rehab Project (Bids Deferred)
Bids received for sanitary sewer rehabilitation using pipe bursting method from multiple contractors.
Sidewalk ADA Handicap Ramps Project (Bids Deferred)
Bids received for sidewalk ADA handicap ramps construction at various city locations.
Truck Mounted CCTV Multi-Conductor Inspection System (Deferred)
Award for a truck-mounted CCTV inspection system was deferred pending equipment demonstrations.
Public Comments
No citizens came forward to speak during the designated participation period.
Coming Up
Tabled
- Public hearing for annexation of property northwest of MacArthur Street and Acme Road (Applicant: Kickapoo Tribe of Oklahoma) postponed to January 17, 2012.
- Bids for water main break repairs deferred to January 17, 2012.
- Bids for sanitary sewer rehab project deferred to January 17, 2012.
- Bids for sidewalk ADA handicap ramps project deferred to January 17, 2012.
- Award for truck mounted CCTV multi-conductor inspection system deferred to January 17, 2012.
Deadlines
- May 19, 2012 (Biking for Hope event)
Watch For
- Further discussion on the economic impact study for the proposed regional sports complex, with the OSU researcher potentially available for the January meeting.
- Implementation of an electronic voting system for commission meetings, expected after the start of the next fiscal year.
- Progress on automatic water meter readers, pending the master water plan.
- Discussions with lake associations regarding the repair or replacement of the Lake Number One fishing dock.
Announcements
- Mayor's proclamation of December 19, 2011, as Taryn Bailey Day, recognizing his 'Biking for Hope' fundraising efforts for the Hope House.
- The economic impact study for the proposed regional sports complex will be posted on the city's website within the next few days.
- The City Commission, Shawnee Municipal Authority, and Shawnee Airport Authority meetings scheduled for January 3, 2012, have been cancelled.
- A farewell was extended to the Fire Chief for his years of service to the city.
- An administrative report was given on a proposed electronic voting system for commission meetings, with a cost of $3,625 for keypads and software, to be considered after the fiscal year.
Agenda Summary
Consider approval of agenda
Review and approve the meeting's agenda.
Consider approval of consent agenda
Review and approve routine items, including the monthly text report.
Citizens participation
Opportunity for citizens to address the commission.
Mayor's proclamation Taryn Bailey Day December 19, 2011
Proclamation recognizing Taryn Bailey for his 'Biking for Hope' fundraising efforts.
Public hearing and consideration of an ordinance annexing property located northwest of the intersection of MacArthur Street and Acme Road just east of Highway 177. Applicant Kickapoo Tribe of Oklahoma.
Public hearing and consideration of an ordinance for property annexation.
Discussion concerning economic impact study for the proposed regional sports complex
Presentation and discussion of an economic impact study prepared by Oklahoma State University for a proposed regional sports complex.
Consider final plat for Cottage Park. Applicant Landis Engineering LLC. Address 1700 North Kickapoo. Case number S 11-11.
Consideration of the final plat for the Cottage Park development.
Consider a resolution declaring the fishing dock on Lake Number Two as surplus property and granting permission for staff to advertise for seal bids from the public for sale and removal of said dock.
Resolution to declare a fishing dock on Lake Number Two as surplus and authorize its sale and removal.
Consider a resolution declaring the Mark IV playground equipment model number 111-174 at Dean Weigant Park surplus property.
Resolution to declare specific playground equipment at Dean Weigant Park as surplus property.
Discussion consideration and possible acceptance of the conveyance of the area currently leased to and or occupied by the Shawnee Civic and Cultural Development Authority for the Heart of Oklahoma Expo Center from the Shawnee Municipal Authority.
Consideration of accepting the conveyance of property for the Heart of Oklahoma Expo Center from the Shawnee Municipal Authority to the City.
Discussion consideration and possible action to amend the lease covering certain property of the city by the Shawnee Civic and Cultural Development Authority to include all areas in use by the Heart of Oklahoma Expo Center and fixing a new term for exploration.
Consideration of amending the lease for the Heart of Oklahoma Expo Center property to include all areas and set a new term.
Discussion and consideration of cancellation of January 3rd, 2012 Board of Commissioners, Shawnee Municipal Airport Authority, and Shawnee Airport Authority meetings.
Discussion and decision regarding the cancellation of scheduled meetings for January 3, 2012.
Consider bids - Water main break repairs various locations.
Review and consideration of bids for emergency water main break repair services.
Sanitary sewer rehab project various locations.
Review and consideration of bids for a sanitary sewer rehabilitation project.
Sidewalk ADA handicap ramps project various locations.
Review and consideration of bids for a sidewalk ADA handicap ramps project.
Playground unit for Dean Weigant Park award.
Consideration of awarding a bid for a new playground unit for Dean Weigant Park.
Truck mounted CCTV multi-conductor inspection system.
Consideration of awarding a bid for a truck-mounted CCTV multi-conductor inspection system.
New business - Emergency Management Performance Grant subgrant.
Consideration of approving a contract for an Emergency Management Performance Grant subgrant.
Administrative reports - Electronic voting systems.
Presentation of an administrative report on a proposed electronic voting system.
Commissioner's comments.
Opportunity for commissioners to provide comments or updates.
SMA: Consider approval of consent agenda
Review and approve the Shawnee Municipal Authority's consent agenda.
SMA: Discussion consideration and possible approval of the conveyance of the area currently leased to and or occupied by the Shawnee Civic and Cultural Development Authority for the Heart of Oklahoma Expo Center to the City of Shawnee.
Consideration of approving the conveyance of the Heart of Oklahoma Expo Center property to the City of Shawnee.
SMA: Discussion consideration and possible action authorizing Urban Contractors to repair Shawnee Lake Number One intake valves at a cost of $51,800.
Consideration of authorizing Urban Contractors to repair intake valves at Shawnee Lake Number One.
SMA: Discussion consideration and possible action to authorize staff to purchase 22 insta valves to install in areas where valves are needed at a cost of $62,539.20.
Consideration of authorizing staff to purchase 22 insta valves for water system installation.
SMA: New and administrative reports
Opportunity for new business or administrative reports.
SAA: Consider approval of consent agenda
Review and approve the Shawnee Airport Authority's consent agenda.
SAA: New business and administrative reports
Opportunity for new business or administrative reports.