Meeting Summary
The City Commission addressed several zoning and annexation matters, including deferring the Kickapoo tribe's annexation request and referring a billboard ordinance modification back to the Planning Commission for a more restrictive policy. Key approvals included rezoning for commercial and office uses, a conditional use permit for a massage business, and bids for Expo Center electrical improvements and various infrastructure projects. The meeting also featured proclamations, employee recognition, and updates on community health initiatives and financial reports.
Key Decisions & Votes
Rezoning at Bryan St and 45th St
49:45Property at the northwest corner of Bryan Street and 45th Street was rezoned from A1 Agricultural to C2 Suburban Office, as recommended by the Planning Commission.
Conditional Use Permit at 1613 North Harrison
53:30A conditional use permit was approved for a massage business within an existing strip mall at 1613 North Harrison, subject to two conditions.
Rezoning at 4410 and 4440 North Kickapoo
55:40Property at 4410 and 4440 North Kickapoo was rezoned from R1 Single Family Residential and C1 Neighborhood Commercial to C3 Automotive Commercial and Recreation for a proposed retail facility including a nail salon.
Expo Center Electrical Improvements Bid
1:20:45The bid for electrical improvements at the Heart of Oklahoma Exposition Center was awarded to the contractor that met specifications, with payment from loan proceeds.
Fishing License Fees Ordinance
1:25:45An ordinance was approved to amend the municipal code regarding setting daily and annual fishing license fees at Shawnee Twin Lakes, changing the method of setting fees to resolution and approving an emergency clause.
Hunting License Fees Ordinance
1:27:15An ordinance was approved to amend the municipal code regarding setting daily and annual hunting license fees at Shawnee Twin Lakes, changing the method of setting fees to resolution and approving an emergency clause.
Hunting and Fishing License Fees Resolution
1:28:45A resolution was approved to set the daily and annual hunting and fishing license fees at Shawnee Twin Lakes and the retail business fees for issuing these licenses.
Sidewalk ADA Handicap Ramps Project
1:31:45The bid for the Sidewalk ADA handicap ramps project at various locations was awarded to CP Integrated Services for $96,982.80.
Sanitary Sewer Rehab Project
1:33:15The bid for the sanitary sewer rehab project in various locations was awarded to TriStar Utilities Incorporated for $304,588, with an option for additional lines up to $500,000.
CCTV Inspection System
1:34:30The bid for the truck-mounted CCTV multi-conductor inspection system was awarded to Baker Equipment Company for $109,786.
Upcoming Community Events
Certified Healthy Community/Business Awards Luncheon
Cox Convention Center at 11:30 AM
Financial Matters
Electrical Improvements at Heart of Oklahoma Exposition Center
Awarded bid for electrical improvements at the Expo Center, with payment from loan proceeds. The accepted bid was $617,736.
January 2012 Sales Tax Report
Sales tax receipts for January were $14,000 over last year and $150,000 over 2008, but still 2% below budget projections.
Community Center Fire Suppression System
Bids were received for the Community Center fire suppression system, ranging from $48,700 to $108,800, but deferred for staff review.
Sidewalk ADA Handicap Ramps Project
Bid awarded to CP Integrated Services for sidewalk and ADA ramp construction at various locations.
Sanitary Sewer Rehab Project
Bid awarded to TriStar Utilities Incorporated for sanitary sewer rehabilitation in various locations, with an option for additional lines up to $500,000.
Truck Mounted CCTV Multi-Conductor Inspection System
Bid awarded to Baker Equipment Company for a truck-mounted CCTV multi-conductor inspection system.
Oklahoma Veterans Memorial Committee Funding Request
A request for $37,000 immediately and $111,000 later for the Veterans Memorial was discussed. The commission decided not to fund it from the current budget due to low sales tax receipts, suggesting it could be considered from bond proceeds if voters approve future park improvements.
Public Comments
Citizens raised concerns regarding a high water bill due to an inaccessible water line, the implications of the Kickapoo tribe's annexation on city services and taxation, and the potential proliferation of billboards within city limits, advocating for maintaining current restrictions.
Coming Up
Tabled
- Kickapoo Tribe Annexation (deferred to February 6th meeting)
- Ordinance modifying billboard advertising (referred to Planning Commission for review of restrictive policy)
- Community Center Fire Suppression System bids (deferred for staff review)
Deadlines
- Certified Healthy Community Grant application due end of February
Watch For
- Discussion on Woodland Veterans Memorial funding after the February 14th bond election results
- Water study drought policy guidelines to be presented next month
- More requests for setting fees by resolution (e.g., boating)
- OG&E light repairs across the city, potentially using subcontractors
- Kids' Place park repairs, requiring temporary park closure to rebuild structures
- Consideration of security measures for Kids' Place park, including audible sound technology or security cameras
Announcements
- Pat Snyder Day was proclaimed for January 17, 2012, recognizing her significant contributions to the Shawnee Little Theater and the arts community.
- Teresa Story, Billing Clerk in Customer Service, was recognized as Employee of the Month for her exceptional work ethic.
- The Shawnee Police Department has taken over administrative control of the Anshur Center (Hope House) to ensure its continued operation for victims of sexual assault and abuse.
- Shawnee has been approved as a Certified Healthy Community (basic level) and a Certified Healthy Business, making the city eligible for a $10,000 grant. An awards luncheon will be held on March 1st at the Cox Convention Center.
Agenda Summary
Item 1: Consider approval of agenda
Approval of the meeting agenda.
Item 2: Consider approval of consent agenda
Approval of the consent agenda.
Item 3: Citizens participation
Opportunity for citizens to address the commission.
Item 4: Mayor's Proclamation Pat Snyder Day January 17, 2012
Proclamation honoring Pat Snyder for her contributions to the local theater community.
Item 5: City Manager's presentation of Employee of the Month to Teresa Story, Billing Clerk, Customer Service
Recognition of Teresa Story as Employee of the Month.
Item 6: Reconvene public hearing and consideration of an ordinance annexing property located northwest of the intersection of MacArthur Street and Acme Road just east of Highway 177. Applicant Kickapoo tribe of Oklahoma
Public hearing and consideration of an ordinance for the annexation of property requested by the Kickapoo tribe.
Item 7: A public hearing and consideration of an ordinance rezoning property located at the northwest corner of Bryan Street and 45th Street from A1 agricultural to C2 Suburban office applicant requested C3 Automotive commercial and Recreation however Planning Commission denied C3 and approved the C2 case number p01-12 applicant Landis engineering LLC
Public hearing and consideration of rezoning property for a church and future commercial development.
Item 8: A public hearing and consideration of an ordinance for a conditional use permit in C3 Automotive commercial and Recreation Zoning for property located at 1613 North Harrison case number p02-12 applicant Carl McCollum
Public hearing and consideration of a conditional use permit for a massage business.
Item 9: A public hearing and consideration of an ordinance rezoning property located at 4410 and 4440 North Kickapoo from R1 single family residential and C1 neighborhood commercial to C3 Automotive commercial and Recreation case number p03-12 applicant Peter Porter
Public hearing and consideration of rezoning property for a retail facility including a nail salon.
Item 10: A public hearing and consideration of an ordinance modifying section 3-216 of the Shawnee municipal code to prohibit non-assessory type signs
Public hearing and consideration of an ordinance to modify the municipal code regarding billboard advertising.
Item 11: Discussion consideration and possible action on recommendation from Shawnee Civic and cultural Development Authority to award bid for electrical improvements at Heart of Oklahoma Exposition Center and method of payment from loan proceeds
Discussion and action on awarding a bid for electrical improvements at the Expo Center and its funding.
Item 12: Acknowledge sales tax report received January 2012
Acknowledgment of the monthly sales tax report.
Item 13: Consider an ordinance amending municipal code regarding setting daily and annual fishing license fees at Shawnee Twin Lakes numbers one and two
Consideration of an ordinance to amend the municipal code for fishing license fees.
Item 14: Consider an ordinance amending municipal code regarding setting daily and annual hunting license fees at Shawnee Twin Lakes numbers one and two
Consideration of an ordinance to amend the municipal code for hunting license fees.
Item 15: Consider a resolution setting the daily and annual hunting and fishing license fees at Shawnee Twin Lakes numbers one and two and setting the retail businesses fees or issuing these licenses
Consideration of a resolution to set hunting and fishing license fees and retail business fees for issuing licenses.
Item 16a: Community Center fire suppression system
Consideration of bids for the Community Center fire suppression system.
Item 16b: Sidewalk Ada handicap ramps project various locations award
Consideration of bids for the sidewalk and ADA handicap ramps project.
Item 16c: Sanitary sewer rehab project in various locations with an award recommendation
Consideration of bids for the sanitary sewer rehabilitation project.
Item 16d: Truck mounted CCTV multi-conductor inspection system deferred from the December 19th City commission meeting
Consideration of bids for a truck-mounted CCTV inspection system.
Item 17: New business
Opportunity for new business items.
Item 18: Administrative reports
Reports from city administration.
Item 19: Commissioners comments
Opportunity for commissioners to provide comments.