Meeting Summary
The Shawnee City Commission meeting on February 6, 2012, saw the approval of its agenda and consent agenda, with two items deferred. Key discussions included citizen concerns regarding the financial viability of the Shawnee Regional Sports Complex, traffic safety, and police accountability. The commission also received audited financial statements and an annual report from the Convention and Visitor Bureau, and was informed about a grant opportunity for hiring firefighters. Several plats and a conditional use permit were approved, while bids for the Harrison Street Planter Project were rejected for rebid.
Key Decisions & Votes
Annexation of Kickapoo Tribe Property
00:37Consideration of the ordinance for annexing property northwest of MacArthur Street and Acme Road was postponed for two weeks to finalize the Memorandum of Understanding with the Kickapoo Tribe of Oklahoma.
Conditional Use Permit for Lance and Destiny Walker
00:40A conditional use permit in A1 zoning for property at 16209 C Patterson Road was approved with conditions that the home meet all required setbacks and be substantially similar to the provided photograph (1995 unit or newer/better condition).
Greystone Edition Preliminary and Final Plats
00:43The preliminary and final plats for the Greystone Edition, located north of Highland Street on the east side of Cleveland Street, were approved with four staff-listed conditions.
Austin and Austin Preliminary Plat
00:47The preliminary plat for Austin and Austin, located in the 3800 block of North Harrison Street, was approved with three staff-listed conditions, including building private streets to city standards and ensuring infrastructure plans are approved.
Harrison Street Planter Project Bids
00:49Bids for the Harrison Street Planter Project (COS-PW-11-06) were rejected and not opened due to a scheduling issue with ODOT approval. The project will be rebid, and plan purchase fees will be waived for contractors.
T&B Community Center Fire Suppression System Award
00:51The bid for the T&B Community Center Fire Suppression System was awarded to Express Fire Protection for $48,700.
Financial Matters
Audited Financial Statements (FY 2010-2011)
ID Bailey presented the audited financial statements, reporting an unqualified opinion, a $7.2 million increase in total net assets, and a $5 million increase in enterprise funds equity. Discussions included the 80% funded pension liability, 100% compensated uncompensated absences, and the annually budgeted $750,000 for workers' compensation liability.
Shawnee Regional Sports Complex Financial Viability
A citizen presented an analysis suggesting an annual cash deficit of $1.36 million to $1.427 million for the proposed sports complex, questioning the economic impact projections and funding sources.
T&B Community Center Fire Suppression System
The bid for the fire suppression system at the T&B Community Center was awarded to Express Fire Protection.
Public Comments
Citizens raised concerns regarding the financial projections for the Shawnee Regional Sports Complex, advocated for the reinstallation of stop signs on Elm and Bradley Street due to speeding, and expressed a lack of confidence in the police chief and city manager, alleging police misconduct and cover-ups.
Coming Up
Tabled
- Consideration of ordinance annexing Kickapoo Tribe property (postponed for two weeks)
- City Manager's evaluation (rescheduled for next meeting in February)
Deadlines
- February 14th: Election for various propositions
- February 24th: Deadline for SAFER grant application
Watch For
- Improved policy for Traffic Commission procedures
- Rebid of Harrison Street Planter Project
- Update on Kickapoo Street Project plans and right-of-way issues
- Resolution of Shawnee Animal Hospital property issues
- Fire Chief to seek permission to pursue SAFER grant at next meeting
Announcements
- Informational brochures regarding Tuesday's (February 14th) election are being distributed via utility bills, the city website, and local newspapers.
- The Shawnee Fire Department is exploring a SAFER grant opportunity to hire additional firefighters, with a deadline of February 24th.
Agenda Summary
Consider approval of agenda
Approval of the meeting agenda, with items 14 and 16 deferred.
Consider approval of consent agenda
Approval of consent agenda items A through G.
Consider approval of consent agenda item 2H
Approval to hire an engineer/architect to design and specify changes for a building.
Citizens participation
Opportunity for citizens to address the commission on various topics.
Presentation by ID Bailey of audited financial statements of the City of Shawnee and related authorities for the fiscal year 2010-2011
Presentation of the city's financial audit report, including discussions on net assets, pension liability, and workers' compensation.
Presentation of annual report and budget for the Shawnee Convention and Visitor Bureau by Gordon Rowell, Director
Annual report and budget presentation from the Convention and Visitor Bureau, detailing tourism efforts and future plans.
Reconvene public hearing and consideration of an ordinance annexing property located northwest of the intersection of MacArthur Street and Acme Road just east of Highway 177, applicant Kickapoo Tribe of Oklahoma
Public hearing and consideration of an annexation ordinance, continued from previous meetings to finalize a Memorandum of Understanding.
Public hearing and consideration of a conditional use permit in A1 zoning for property located at 16209 C Patterson Road, case P04-12, applicant Lance and Destiny Walker
Public hearing and consideration of a conditional use permit for a property.
Consideration of approval of the Greystone Edition preliminary and final plats located north of Highland Street on the east side of Cleveland Street, case S-02-12 and S-03-12, applicant Absentee Shawnee Housing Authority
Approval of preliminary and final plats for the Greystone Edition.
Consideration of approval of the Austin and Austin preliminary plat located in the 3800 block of North Harrison Street on the west side, case number S04-12, applicant Landis Engineering LLC
Approval of the Austin and Austin preliminary plat.
Consider bids - Harrison Street Planter Project C-O-S-P-W-11-06
Consideration of bids for the Harrison Street Planter Project.
Consider bids - T&B Community Center Fire Suppression System award
Awarding of bids for the T&B Community Center Fire Suppression System.
New business
Opportunity for new business items.
Administrative reports
Reports from city administration, including election information and a grant opportunity.
Commissioner's comments
Opportunity for commissioners to provide comments and discuss city matters.
Consider an executive session to discuss city managers evaluation pursuant to 25 OS 307 B1
Executive session for city manager's evaluation.
Motion to adjourn
Motion to adjourn the meeting.
Shawnee Municipal Authority: Consider approval of consent agenda
Approval of the municipal authority consent agenda.
Shawnee Municipal Authority: New business and administrative reports
Opportunity for new business or administrative reports for the municipal authority.
Shawnee Municipal Authority: Motion to adjourn
Motion to adjourn the municipal authority meeting.
Shawnee Airport Authority: Consider approval of consent agenda
Approval of the airport authority consent agenda.
Shawnee Airport Authority: New business and administrative reports
Opportunity for new business or administrative reports for the airport authority.
Shawnee Airport Authority: Motion to adjourn
Motion to adjourn the airport authority meeting.