Meeting Summary
The City Commission approved an ordinance for general and runoff elections for mayor and city commissioners, and authorized an oil and gas mineral lease. A proposed landscaping and irrigation project for the Expo was approved after extensive debate. Staff was also authorized to solicit proposals for a new city hall telephone system. The Emergency Management Director reported on the closure of three public storm shelters, with the commission deciding to keep them open until July while staff explores alternatives. The City Attorney clarified that the city has no ownership interest or financial claim in the sale of Unity Health Center.
Key Decisions & Votes
Ordinance for General and Runoff Election
An ordinance was adopted calling for nonpartisan general and general runoff elections for the offices of Mayor, City Commissioner Ward 2, Ward 3, and Ward 4.
Oil and Gas Mineral Lease Offer
Offer number two from Texoma Land Consultants Inc. for leasing oil and gas mineral acres on city-owned land was approved.
Expo Landscaping and Irrigation Project
The proposed Expo landscaping and irrigation project was approved, directing staff to proceed with preparing a change order to amend the current contract with GCG LLC.
Telephone System Replacement Proposals
Staff was authorized to solicit proposals from vendors for the replacement of the telephone system at City Hall and Annex buildings, with an extended bid opening date to the first meeting in June.
Public Storm Shelter Closures
The decision to close three public storm shelters (Sequoia School, Fire Station #3, City Hall basement) was postponed, and they will remain open until July while alternative solutions are explored.
Financial Matters
Expo Landscaping and Irrigation Project
Approval of a project for landscaping and irrigation at the Expo, including a change order to an existing contract.
Replacement of City Hall Telephone System
Authorization to solicit proposals for replacing the city's outdated telephone system.
Sale of Unity Health Center
The City Attorney reported that the city has no ownership interest or financial claim to the proceeds from the sale of Unity Health Center.
Coming Up
Tabled
- The decision to close three public storm shelters (Sequoia School, Fire Station #3, City Hall basement) has been postponed until July.
Deadlines
- Final election for mayor and city commissioners is August 28th.
- New terms for elected officials will begin at the first meeting in September.
Watch For
- An updated report from the Emergency Management Director regarding public storm shelters at the next meeting.
- Staff meeting with Shawnee Rescue Mission management to discuss their building plans.
- Formalization of the policy regarding city health insurance access for commissioners.
Announcements
- April 2012 was declared Fair Housing Month in the city of Shawnee.
- Oklahoma Baptist University's Men's Swimming team was recognized for winning the 2012 NAIA National Championship, and the Women's team for National Runner-up.
- A report on the sale of Unity Health Center to Saint Anthony's clarified that the city has no ownership interest or financial claim to the proceeds.
- Shawnee Rescue Mission received a grant for affordable housing/overnight sheltering, but no building plans have been submitted to the city, and a conditional use permit is required.
- The practice of allowing commissioners to access city health insurance (paying 100% of the premium) was discussed, with a recommendation to formalize the policy.
- Approximately 370 safe rooms are registered within Shawnee city limits.
- The siren at the number one ramp will be checked for functionality.
Agenda Summary
Consider approval of agenda
Approval of the meeting's agenda.
Consider approval of consent agenda
Approval of routine items on the consent agenda, excluding item D.
Move Item 2D to Item 8
Motion to move item 2D, regarding soliciting proposals for a telephone system, from the consent agenda to item 8 for separate discussion.
Citizens participation
Opportunity for citizens to address the commission.
Mayor's proclamations
Proclamations for Fair Housing Month and recognition of Oklahoma Baptist University's swimming teams.
Consider an ordinance calling for a general and runoff election for mayor Ward 2, Ward 3, and Ward 4
Ordinance providing for nonpartisan general and general runoff elections for mayor and city commissioners for specified wards, establishing filing periods and qualifications.
Consider an offer from Texoma Land Consultants Inc for leasing oil and gas mineral Acres located at a tract in the Southwest fourth section O3 Township 10 North range O2 East Pottawatomie County Oklahoma
Consideration of an offer to lease mineral rights on city-owned land.
Consider approving proposed expo landscaping and irrigation project as dur and directing staff to proceed with preparing a change order to amend the current contract cospw-11-04 with gcg LLC
Approval of a landscaping and irrigation project for the Expo, including a change order to an existing contract.
Authorized staff to solicit proposals from vendors for the replacement of the telephone system at the city hall and Annex buildings with an option to replace the systems at Public Works service center
Authorization for staff to seek bids for replacing the city's outdated telephone system, with an extended bid opening date.
New business
Opportunity to introduce new topics for discussion.
Administrative reports
Reports from the Emergency Management Director regarding public storm shelters and the City Attorney regarding the sale of Unity Health Center.
Commissioner's comments
Opportunity for commissioners to make comments or ask questions on various topics.