Meeting Summary
The City Council approved several key items, including the acceptance of infrastructure improvements for Windmill Ridge West Phase Three and a proposal for the Citizen Potawatomi Nation to reimburse the city for street light costs on Gordon Cooper and Hardesty. Bids for the repair of the Southside Wastewater Plant outfall line were deferred for further review. The Economic Development Foundation announced the withdrawal of their new Executive Director and proposed adjustments to their service contract billing.
Key Decisions & Votes
Approval of Agenda
01:40The meeting agenda was reviewed and approved by the commission.
Approval of Consent Agenda
02:20The consent agenda, excluding items F and LB which were pulled for separate discussion, was approved.
Street Lights on Gordon Cooper and Hardesty
06:00The commission approved a proposal for the Citizen Potawatomi Nation to reimburse the city for all costs associated with street lights on Gordon Cooper and Hardesty, including those outside city limits.
Street Lights in South Shawnee
09:10A request for new street lights and repair of existing non-functional lights in the south part of town was approved, with the city covering the monthly operational costs.
Windmill Ridge West Phase Three Improvements
21:30The water, sanitary sewer, and paving drainage improvements for the Windmill Ridge West Phase Three addition were accepted, and maintenance bonds were placed into effect.
Southside Wastewater Plant Outfall Line Bids
23:00Bids for the repair of the outfall line at the Southside Wastewater Plant were deferred to the next meeting for further staff review.
Financial Matters
Economic Development Foundation Service Contract
The Economic Development Foundation proposed billing the city at the old rate ($8,333/month) for July, August, and September, and suspending further requests for funds until a new Executive Director is hired.
Southside Wastewater Plant Outfall Line Repair Bids
Two bids were received for the repair of the outfall line: Craft Rentals Construction Company at $124,830 and Urban Contractors at $92,733. The item was tabled for review.
Asphalt Costs for Street Projects
Asphalt costs have increased from $41 per ton to $59.25 per ton, influencing the decision to utilize existing contract quantities for MacArthur Street to avoid re-bidding.
Public Comments
Citizens expressed appreciation for city officials, encouraged participation in state municipal leagues, advocated for funding the Veterans Park, urged expedited hiring of a city manager, and criticized meeting length. Concerns were also raised about ADA compliance for the Broadway Street project.
Coming Up
Tabled
- Bids for repair of outfall line at Southside Wastewater Plant
Watch For
- Search for new Economic Development Foundation Executive Director
- List of additional street overlay projects from Atch contractor
Announcements
- Casey Moran has withdrawn her acceptance of the Executive Director position for the Economic Development Foundation due to personal reasons.
- The city successfully mediated a drainage issue between Emmanuel Baptist Church and the Enchanted Gardens Homeowners Association; the church will build a berm, and the city will address related street and culvert concerns.
- Excess quantities from TJ Campbell's street maintenance contract were reallocated to complete MacArthur Street, leveraging existing contract prices to mitigate rising asphalt costs.
- Atch contractor is currently engaged in moving railroad ties on Broadway Street, with a list of potential additional street overlays to be presented to the commission in a few weeks.
Agenda Summary
1. Consider approval of agenda
Review and approve the meeting agenda.
2. Consider approval of consent agenda
Approve routine items grouped together, with specific items pulled for separate discussion.
Item F (Pulled from Consent Agenda): Consider approval of the city paying for lights on Gordon Cooper and Hardesty
Discussion regarding the city's cost for street lights on Gordon Cooper and Hardesty, with the Citizen Potawatomi Nation offering to reimburse the city for all associated costs.
Item LB (Pulled from Consent Agenda): Consider a request for street lights in the south part of town
Request for new street lights and repair of existing non-functional lights in the south part of town, with the city covering monthly operational costs.
4. Consider acceptance of water, sanitary sewer, and paving drainage improvements for the Windmill Ridge West phase three and placing maintenance bonds into effect
Review and accept completed infrastructure improvements for the Windmill Ridge West Phase Three addition, which were constructed to city standards and paid for by the developer.
5. Consider bids for repair of outfall line Southside plant
Review bids received from Craft Rentals Construction Company and Urban Contractors for the repair of the outfall line at the Southside Wastewater Plant.