Meeting Summary
The City Commission approved the employment contract for Brian McDougall as the new City Manager, effective February 1st, 2009. Key actions included approving a resolution of appreciation for Vana Ham's 27 years of service and considering bids for library renovations, with one bid rejected and another approved. The meeting also featured a proclamation for the Crystal Darkness Campaign Day.
Key Decisions & Votes
City Manager Employment Contract
16:00The employment contract for Brian McDougall as the new City Manager was approved. The contract includes a salary of $105,000/year, specific severance provisions, a $500/month car allowance, and an effective start date of February 1st, 2009.
Shawnee Public Library Story Time Room Remodel Bid
24:05The single bid received for the remodel of the Shawnee Public Library's story time room and children's restroom was rejected due to exceeding the budgeted amount. Staff will manage the project internally.
Shawnee Public Library Carpet Installation Bid
26:00The bid from Florco for $58,988 to supply and install carpet in the main public area of the Shawnee Public Library was approved, as it was within the allocated budget.
Upcoming Community Events
Crystal Darkness Campaign Day - Death to Meth Public Watch Event
6:30 PM at the Ritz Theater on Main Street, featuring a statewide televised presentation and a discussion panel.
Martin Luther King Celebration
3:00 PM at Galilee Baptist Church, with the theme 'Living the Dream'.
Financial Matters
Shawnee Public Library Story Time Room and Children's Restroom Remodel
The sole bid of $37,800 from Buoy Brothers Construction was rejected as it exceeded the $35,000 budget. Staff will manage the project in-house by dividing it into smaller components.
Shawnee Public Library Carpet Installation
A bid of $58,988 from Florco was approved for the supply and installation of carpet in the main public area, which was within the $60,000 budget.
Municipal Pool Improvements
Funds are allocated for compliance with the Virginia Graham Baker law (main drains) and mechanical improvements in the basement. The project is expected to be brought for bid at the next meeting, with a budget of $200,000.
Red, White, and Blue Celebration (Fireworks)
The annual fireworks and entertainment show had a total cost of $24,716 last year, with $6,125 generated from donations and grants. $30,000 is budgeted in the Street Department's operating budget for this year's event.
Coming Up
Tabled
- Agenda Item 10 (deferred to January 20th meeting)
- Agenda Item 12 (deferred to January 20th meeting)
- Consent Agenda Item 4a (deferred to January 20th meeting)
Deadlines
- Audit report for the year ending June 30, 2008, to be submitted to the State Auditors and Inspector office by February 15, 2009.
Watch For
- Municipal pool improvement project to be brought for bid at the next commission meeting.
- Potential discussion on the funding for the Red, White, and Blue Celebration if concerns arise.
Announcements
- John Winterringer was sworn in as Ward 5 Commissioner.
- A resolution of appreciation was presented to Vana Ham for over 27 years of loyal service to the City of Shawnee.
- A proclamation was made declaring January 13, 2009, as Crystal Darkness Campaign Day - Death to Meth, with a public watch event at the Ritz Theater.
- The Oklahoma Main Street program recognized downtown Shawnee for achieving $25 million in private reinvestment.
- The Martin Luther King celebration will be held on Sunday, January 18th, at 3:00 PM at Galilee Baptist Church, with the theme 'Living the Dream'.
Agenda Summary
Approval of minutes from the December 15, 2008 and December 18, 2008 meetings
Review and approval of previous meeting minutes.
Swearing in of John Winterringer, Ward 5 Commissioner by Municipal Judge Robert Jones
Official swearing-in ceremony for the new Ward 5 Commissioner.
Consider approval of agenda
Discussion and approval of the meeting agenda, including moving items 11 and 13, and deferring items 10 and 12.
Consider approval of consent agenda
Approval of routine items grouped together, with item 4a deferred.
Citizens participation
Opportunity for citizens to address the commission.
Consider resolution of appreciation to Vana Ham for 27 years of service to the City of Shawnee
Formal recognition and appreciation for Vana Ham's long-standing service.
Mayor's presentation and Proclamation
Presentation of a resolution to Vana Ham and a proclamation for Crystal Darkness Campaign Day.
Presentation by Mr. Jim Waters with the Department of Commerce Oklahoma Main Street program to the City of Shawnee
Recognition of downtown Shawnee's achievement of $25 million in private reinvestment.
Consideration and possible action to enter into executive session to discuss employment of city manager persuant to 25 section 307 B1 on recommendation of councel
Motion to enter a closed session to discuss the city manager's employment.
Consideration and possible action on items discussed in executive session regarding employment of city manager persuant to 25 o section 307 B1 on recommendation of councel
Discussion and approval of the employment contract for the new city manager, Brian McDougall.
Consider bids to remodel Shawnee Public Library story time room and children's restroom
Review of bids for library renovations, with a recommendation to reject the sole bid.
Supply and install carpet in main public area of the Shawnee Public Library
Review of bids for carpet installation in the library, with a recommendation to award the bid.
Administrative reports
Updates on the municipal pool project, audit report status, and the Red, White, and Blue Celebration.
Commissioner comments
Commissioners shared remarks, announcements, and raised questions.
Adjourn
Motion to conclude the meeting.