Meeting Summary
The city commission approved several key items including a permit for an oil well, renaming Woodland Park to Woodland Veterans Park, and authorizing a federal grant application for airport improvements. Staff was directed to revise the sidewalk ordinance for clarity and consistency. The meeting also included resolutions honoring retiring city employees and preparations for the upcoming Centennial Celebration.
Key Decisions & Votes
Approval of Agenda
01:00The meeting agenda was approved.
Approval of Consent Agenda
01:20The consent agenda was approved with a minor amendment to the minutes regarding the city manager's contract.
Amendment to City Manager's Contract Minutes
02:00The wording in the minutes for Item B concerning the city manager's contract was changed from 'renewed' to 'continued'.
Resolution for Alan Homan's Retirement
03:00Resolution 6311 was approved, expressing appreciation for Alan Homan's loyal service to the city upon his retirement from the fire department.
Resolution for Richard Wakeman's Retirement
03:30Resolution 6312 was approved, expressing appreciation for Richard Wakeman's over 28 years of loyal service to the city upon his retirement from the police department.
Oil Well Drilling Permit
14:00A permit was approved for Corda Energy Partners to drill an oil well near Wallace and Union streets, following a public hearing.
Woodland Park Name Change
15:00The name of Woodland Park was officially changed to Woodland Veterans Park.
Financial Assistance for Woodland Veterans Park
29:00The city commission approved a general concept of support for the Woodland Veterans Park project, with specific financial details to be determined later.
Matthew A. Winston Retirement Fund Payment
30:00Lump sum payment from the defined benefit plan and refund of contributions from the hybrid plan for Matthew A. Winston were approved.
Michael Souther Retirement Fund Payment
30:30Lump sum payment from the defined benefit plan and refund of contributions from the hybrid plan for Michael Souther were approved.
Richard Wakeman Handgun Retention
31:30A resolution was approved allowing Lieutenant Richard Wakeman to keep his handgun upon his retirement, as an exception to city policy.
Front-End Loader Purchase
48:00The purchase of a three-yard front-end loader for the street department was approved, utilizing Pottawatomie County's bid process for a cost of $116,332.75.
Airport Federal Grant Application
58:00Authorization was granted to apply for a Federal Aviation Administration grant of up to $398,900 for airport improvements, with a $40,000 match allocated from the Economic Development Fund.
Airport Consulting Firm Negotiation
59:00Staff was authorized to negotiate with a selected consulting firm for engineering services related to the airport improvement project.
Senior Center AC Unit Replacement
1:00:00Authorization was given to spend $1,600 for the replacement of air conditioning units at the Senior Center, with funds approved by the Senior Center board.
Radio Equipment Transfer to Expo Center
1:01:00A resolution was approved declaring six portable radios and a control station surplus and transferring them from the city to the Expo Center to enhance communications.
Upcoming Community Events
Shawnee Police Department Substation Ribbon Cutting
2:00 PM at the Shawnee Mall
Centennial Celebration - Centennial Park Dedication
11:00 AM at the Depot, including Louise Fluke Memorial dedication and time capsule display.
Centennial Celebration - Football Game
Home game, presentation of candidates.
Centennial Celebration - Bison Aon Marathon
Starting around 7:30 AM.
Centennial Celebration - Parade
10:00 AM.
Centennial Celebration - Unveiling of Horses
12:30 PM at 9th and Minnesota.
Centennial Celebration - Library Presentation
1:00 PM at the library, featuring a collage/presentation of historical photos.
Centennial Celebration - Entertainment at the Depot
From approximately 10:00 AM to 4:00/5:00 PM.
Centennial Celebration - Civil War Reenactors
Camping out.
Centennial Celebration - Wood Carvers
At the Senior Citizen Center.
Centennial Celebration - Santa Fest
In the park.
Centennial Celebration - Statehood Ball
7:30 PM at the Municipal Auditorium.
Centennial Celebration - Street Dance
On Bell Street with the band Iron Horse.
Centennial Celebration - Fireworks
9:30 PM or 9:45 PM, north of the Depot.
Financial Matters
Front-end loader for Street Department
Purchase of a three-yard front-end loader for the street department, utilizing Pottawatomie County's bid process.
Federal Grant for Airport Improvements
Authorization to apply for a Federal Aviation Administration grant for airport rehabilitation and crack sealing, with a city match from the Economic Development Fund.
Air conditioning units at Senior Center
Replacement of air conditioning units at the Senior Center, funded by the Senior Center board.
Edwards Whitaker culvert replacement bids
Bids received for the replacement of culverts on Edwards Street and Whitaker Street, including an additional culvert on MacArthur Street.
Coming Up
Tabled
- Acceptance of Lyon Department's public improvements (sanitary sewer easement and maintenance bonds) deferred due to pump problems at the lift station.
- Bids for Edwards and Whitaker culvert replacements deferred to the next meeting for financial review.
Deadlines
- Federal Aviation Administration grant application deadline is October 1st.
Watch For
- Revised language for the sidewalk ordinance is expected to be presented at the next meeting.
- Interviews for airport engineering consulting firms are scheduled for September 7th, with final negotiations between September 10th and 14th.
- A recommendation for 911 equipment is anticipated at the first meeting in October.
- A facilitator will be engaged to discuss potential collocation of 911 Public Safety Answering Points with the county in the coming weeks.
- A decision on the vacant Ward 6 commission seat is expected at the next meeting.
Announcements
- National Preparedness Month is proclaimed for September 2007, encouraging emergency preparedness.
- The DAV chapter has voted to purchase the first United States flag pole for Woodland Veterans Park.
- A ribbon-cutting ceremony for the new Shawnee Police Department substation at Shawnee Mall will be held on Thursday at 2:00 PM.
- The city's Centennial Celebration is scheduled for September 21st and 22nd, featuring events like a park dedication, parade, horse unveiling, and fireworks.
- A commissioner's oldest daughter was elected pledge class president at Pi Phi.
- A commissioner's youngest daughter is a princess candidate for the Centennial celebration.
- The Shawnee Police Department was commended for its presence and patrol efforts at Shawnee Lake over the weekend.
Agenda Summary
1. Consider approval of agenda
Review and approve the meeting agenda.
2. Consider approval of consent agenda
Review and approve items on the consent agenda, with a specific amendment to the minutes.
2B. Word change in minutes, Item 17, regarding city manager's contract
Amend the wording in the minutes from 'renewed' to 'continued' for the city manager's contract.
3. Citizens participation
Opportunity for citizens to address the commission.
4. Proclamations and presentations
Various proclamations and presentations, including retirements and National Preparedness Month.
Resolution 6311 relating to the retirement of Alan Homan
Approve a resolution recognizing Alan Homan's retirement from the fire department.
Resolution 6312 concerning the retirement of Richard Wakeman
Approve a resolution recognizing Richard Wakeman's retirement from the police department.
National Preparedness Month Proclamation
Proclaim September 2007 as National Preparedness Month.
5. Public hearing and consideration of requests from Corda Energy Partners for a permit to drill an oil well
Hold a public hearing and consider a permit application for drilling an oil well near Wallace and Union streets.
6. Consider changing the name of Woodland Park to Woodland Veterans Park
Approve the official renaming of Woodland Park.
7. Discuss and consider financial assistance on part of the city to facilitate Woodland Park becoming Veterans Park
Discuss and consider providing financial support for the Woodland Veterans Park project.
8. Consider Oklahoma Municipal retirement fund lump sum payment for Matthew A. Winston
Approve a lump sum payment and refund of contributions for Matthew A. Winston from the municipal retirement fund.
9. Consider Oklahoma Municipal retirement fund lump sum payment for Michael Souther
Approve a lump sum payment and refund of contributions for Michael Souther from the municipal retirement fund.
10. Consider a resolution approving an exception to the city policy to allow Richard Wakeman to keep his handgun upon his retirement
Approve a resolution allowing Lieutenant Richard Wakeman to retain his handgun upon retirement.
11. Discuss and consider amending ordinance number 2247 NS regarding sidewalks
Discuss potential amendments to the sidewalk ordinance to clarify requirements for new development and change of use.
12. Consider purchase of a front-end loader for the street department utilizing Pottawatomie County bid process
Approve the purchase of a front-end loader for the street department through the county's bid process.
13. Consider authorization to apply for a Federal Grant from the Federal Aviation Administration totaling no more than $398,900
Authorize staff to apply for a federal grant for airport improvements and allocate matching funds.
14. Consider authorizing staff to negotiate with the selected consulting firm for Engineering Services for the airport Improvement project
Authorize staff to negotiate a contract with the chosen engineering consulting firm for the airport project.
15. Consider authorizing staff to spend $1,600 to replace air conditioning units at the senior center
Authorize the expenditure of funds for new AC units at the Senior Center.
16. Consider a resolution declaring radio equipment Surplus and transferring from the city to the Expo Center
Approve a resolution to declare surplus radio equipment and transfer it to the Expo Center.
17. Discussion and presentation of Kickapoo Street project
Receive an update and discussion on the Kickapoo Street project, focusing on right-of-way acquisition and design constraints.
18. Consider acceptance of Lyon Department's public improvements acceptance of sanitary sewer easement and placing maintenance bonds into effect
Consider accepting public improvements, a sanitary sewer easement, and activating maintenance bonds for Lyon Apartments.
19. Open applications for the vacant Ward 6 commission seat
Review applications received for the vacant Ward 6 commission seat.
20. Consider bids Edwards Whitaker culvert replacement
Consider bids for the replacement of culverts on Edwards Street and Whitaker Street.