May 8, 2012 City Commission Meeting

Commissioner Pam Stevens was appointed as Vice Mayor, succeeding Commissioner Peterson, with a focus on continuity during an election year.

The meeting agenda was approved with a modification to move the bid opening item (number 18) to occur between items 11 and 12.

The remaining items on the consent agenda were approved after specific items were pulled for individual discussion.

The process for monthly billing the City of Tecumseh for animal shelter services was approved, with the Police Department's support services administrator designated as responsible.

The minutes from the April 21st meeting were approved after clarifying brick pricing for a park project and correcting a descriptive term for a veteran.

The lease transfer for Lot 14 Magnino ATRA was deferred to the May 19th meeting due to the involved parties not having their financing ready.

The lease transfer for Lot 1 Magnino ATRA was approved following the successful removal of the small cabin on the property and its clearance.

The Planned Unit Development (PUD) for Majestic Dominion Properties was approved with eight technical considerations and four restrictions on specific uses (bus terminal, mini storage, animal hospital, pet shop) in certain tracks to protect residential areas.

The preliminary plat for Majestic Dominion was approved, subject to ten technical considerations and a variance for the length of dead-end streets/cul-de-sacs.

The Planned Unit Development (PUD) for Brian Street Development was approved, with conditions addressing drainage, private drives, and ensuring commercial areas do not create an 'alleyway' effect for adjacent residential units.

The preliminary plat for Brian Street Development was approved, subject to five technical considerations, including fire department access and visual screening for private drives.

Bids for the Rosa Street paving project were received, but both exceeded the budgeted amount of $395,000. The item was deferred to the next meeting for further review and recommendation.

Bids for the Broadway Street paving project were received, but both exceeded the budgeted amount of $495,000. The item was deferred to the next meeting for further review and recommendation.

Bids for the rehab asphalt streets paving project were received, exceeding the budgeted amount. The item was deferred to the next meeting with a request for a breakdown of costs by street, particularly for Airport Drive, to consider removing it from the project.

An administrative order for demolition at 1316 East Bay was upheld, with the property owners agreeing to obtain a demolition permit within 10 days and complete demolition within 30 days.

The tap fee for the First Church of God was reduced from $20,066 to $6,542, based on the interpretation that the higher fee was intended for large-scale developments, not single-entity construction requiring a fire line.

An ordinance was approved calling for a nonpartisan general election and general runoff election for the offices of mayor and commissioners of wards 2, 3, and 4, establishing dates, qualifications, and election conduct.

An emergency ordinance was approved to ensure the immediate effectiveness of the nonpartisan general election provisions.

Rosa Street Paving Project

Bids received were $551,341 and $636,120, significantly exceeding the budgeted amount of $395,000.

Broadway Street Paving Project

Bids received were $542,221.50 and $619,387.50, exceeding the budgeted amount of $495,000.

Rehab Asphalt Streets Paving Project

Bids received were $1,243,92.50 and $1,416,195, exceeding the budgeted amount of $1,188,968. Projects include Main Street, Airport Drive, Highland Street, and Kikapoo Street.

First Church of God Tap Fee

The water tap fee was reduced from $20,066 to $6,542, based on the interpretation that the higher fee was intended for large-scale developments, not single-entity construction.

Shauny Economic Development Foundation Funding

The Economic Development Foundation requested an increase in annual funding from $100,000 to $196,000 to expand staff and capabilities.

Airport Hanger #1 Refurbishment

The Economic Development Foundation approved $50,000 to be used for refurbishing Hanger #1 at the airport.

Foreign Trade Zone Application Fees

The Economic Development Foundation paid $2,000 for the foreign trade zone application fees.

Appointment of Vice Mayor

Consideration and appointment of a Vice Mayor for the city, as per Article 3, Section 6 of the city charter.

Approval of Agenda

Consideration of the approval of the meeting agenda, with a requested change to reorder an item.

Approval of Consent Agenda

Consideration of the consent agenda, with several items pulled for separate discussion.

3P: Monthly Billing to Tecumseh

Discussion and approval of the process for monthly billing the City of Tecumseh for animal shelter services.

3B: Approval of April 21st Minutes

Consideration of the minutes from the April 21st meeting, with clarifications on brick pricing and a descriptive term for a veteran.

S1: Lot 14 Magnino ATRA Lease Transfer

Consideration of the lease transfer for Lot 14 Magnino ATRA, deferred due to financing issues.

S3: Lot 1 Magnino ATRA Lease Transfer

Consideration of the lease transfer for Lot 1 Magnino ATRA, following the removal of a small cabin.

Citizens Participation

Opportunity for citizens to address the commission.

Proclamations

Issuance of proclamations for Police Week and the Click It or Ticket campaign.

Employee of the Month Presentation

Recognition of Chris Thomas, Administrator of Support Services for the Shauny Police Department, as Employee of the Month.

Proposed Ordinance for Treatment Centers

Review and discussion of a proposed ordinance requiring special use permits for treatment centers, defining them, and assigning zoning classifications.

PUD of Majestic Dominion Properties (P12-08)

Public hearing and consideration of a revised Planned Unit Development for commercial, office, and residential uses north of Transportation Parkway.

Preliminary Plat for Majestic Dominion (S15-08)

Consideration of the preliminary plat for Majestic Dominion, including a variance for cul-de-sac length.

PUD of Brian Street Development (P13-08)

Public hearing and consideration of an amended Planned Unit Development for a mixed-use project at Independence and Brian.

Preliminary Plat for Brian Street Development (S16-08)

Consideration of the preliminary plat for Brian Street Development, including private drives and drainage plans.

18A: Rosa Street Paving Project Bids

Consideration of bids for the Rosa Street paving project from Kikapoo to Ion.

18B: Broadway Street Paving Project Bids

Consideration of bids for the Broadway Street paving project from Highland to 7th.

18C: Rehab Asphalt Streets Paving Project Bids

Consideration of bids for multiple asphalt street rehabilitation projects, including Main Street, Airport Drive, Highland Street, and Kikapoo Street.

12: Demolition Order for 1316 East Bay

Review of progress on property at 1316 East Bay and consideration of upholding an administrative order for demolition.

13: Shauny Economic Development Foundation Presentation

Annual report and presentation from the Shauny Economic Development Foundation on economic development activities, successes, and future plans.

14: Twin Lakes Ordinance Revisions Presentation

Presentation and discussion of suggested revisions to city ordinances related to the Shauny Twin Lakes and contiguous land.

15: Solid Waste Disposal Service Update

Update on the city's solid waste disposal service, including Polycart implementation, complaint statistics, and spring cleanup results.

16: Reduce Tap Fee for First Church of God

Consideration of reducing the water tap fee for the First Church of God, based on the original intent of the fee schedule for non-development.

17: Nonpartisan General Election Ordinance

Consideration of an ordinance calling for nonpartisan general and runoff elections for mayor and commissioners of wards 2, 3, and 4.

17 (Emergency): Emergency Ordinance for Nonpartisan General Election

Consideration of an emergency ordinance related to the nonpartisan general election to ensure immediate effectiveness.

New Business

Opportunity to introduce new items for discussion.

Administrative Reports

Reports from city administration on various ongoing projects and initiatives.

Commissioner's Comments

Opportunity for commissioners to provide updates and comments.

Adjournment

Motion to conclude the city commission meeting.

SMA: Approval of Consent Agenda

Consideration of the consent agenda for the Shauny Municipal Authority meeting.

SMA: Administrative Reports

Reports from Shauny Municipal Authority administration.

SMA: New Business

Opportunity to introduce new items for discussion for the Shauny Municipal Authority.

SMA: Adjournment

Motion to conclude the Shauny Municipal Authority meeting.

SAA: Approval of Consent Agenda

Consideration of the consent agenda for the Shauny Airport Authority meeting.

SAA: Administrative Reports

Reports from Shauny Airport Authority administration.

SAA: New Business

Opportunity to introduce new items for discussion for the Shauny Airport Authority.

SAA: Adjournment

Motion to conclude the Shauny Airport Authority meeting.