Meeting Summary
The City Commission authorized the City Manager to extend a time-sensitive settlement offer to the IUPA Local #3 police union, including concessions on wages and other contract terms, to avoid an election. They also approved funding for contract planning services and assistance with a federally mandated ADA self-evaluation and transition plan. Additionally, the Sac and Fox Nation presented a proposal for city partnership on the West Tech Road project, and discussions were held regarding the status and future funding of city parks.
Key Decisions & Votes
Vanguard Infrastructure Project Funding
10:00The City Commission approved the $125,000 appropriation for the Vanguard Stimulation Services infrastructure project, removing the previous contingency tied to an EDA Grant. The Sac and Fox Nation Economic Development Foundation (SDF) will provide $200,000 and the Shawnee Industrial Authority (SIA) $75,000 to cover the grant portion.
Police Union Collective Bargaining Agreement
58:00The City Commission authorized the City Manager to extend a settlement offer to IUPA Local #3. This offer includes concessions on review board membership, court reporter presence, a compromise on the notification period (3 business days), acceptance of the union's position on equipment return and health insurance, and a wage increase to 7.2%. The offer is time-sensitive, expiring Friday morning, with a special meeting scheduled for 9 AM Friday if accepted.
Contract Planning Services
1:59:00The City Commission authorized the City Manager to spend an additional $15,000 on contract planning services. This is due to ongoing difficulties in recruiting a Community Development Director and the need to maintain planning operations.
ADA Self-Evaluation and Transition Plan
2:19:00The City Commission authorized McNair P LLC to assist the city in preparing Phase 1 of the federally mandated ADA self-evaluation and transition plan at a cost of $10,000. This initial phase focuses on developing procedures, grievance processes, and public notice requirements.
Emergency Water Main Break Repair
2:36:00The City Commission confirmed the City Manager's emergency declaration for a water main break repair at Shawnee Milling Company. The complex repair, which occurred under rail tracks, cost $24,000.
Upcoming Community Events
Black History Month Celebration
3:00 PM at Calvary Baptist Church. For more information, call Dorothy Cooks at 275-3999.
Financial Matters
Vanguard Infrastructure Project Funding
City's contribution to a $650,000 infrastructure project for Vanguard Stimulation Services, removing prior EDA Grant contingency. Sac and Fox Nation will provide $200,000 and SIA $75,000.
West Tech Road Project
Request for city contribution to a road widening project, with Sac and Fox Nation committing $550,000.
Skate Park Funding
Existing funds allocated for a skate park, with discussion of additional funding from the Regional Park Fund.
Regional Park Fund
Remaining funds from the Big Four project, available for general recreation and potentially other park projects.
Pool Repair Budget
Funds allocated in the fiscal budget for current pool facility repairs.
Contract Planning Services
Additional funds authorized for contract planning services during the search for a Community Development Director.
ADA Self-Evaluation and Transition Plan Assistance
Funds for McNair P LLC to assist with Phase 1 of the federally mandated ADA self-evaluation and transition plan.
Shawnee Milling Company Main Break Repair
Emergency repair of a complex water main break under rail tracks at Shawnee Milling Company.
Public Comments
Two citizens spoke during public participation. One expressed gratitude for a reinstated employee and raised concerns about the police chief's conduct and the equal application of city ordinances. The other criticized the proposed spending on a transition plan, offering to volunteer services instead.
Coming Up
Tabled
- Item 13 was pulled from the agenda as staff was not ready.
- Item 15, considering bids for a brush pumper skid load unit, was deferred for further review.
Watch For
- Bids for the West Tech Road project will be opened at the next meeting (February 19th), with a recommendation expected at the following regularly scheduled meeting (first meeting of March).
- A special City Commission meeting is tentatively scheduled for Friday morning at 9:00 AM to potentially adopt a collective bargaining agreement with IUPA Local #3, pending the union's acceptance of the city's offer.
- Staff will engage stakeholders (Home Builders Association, architects, developers) to discuss the creation of a Building Code Board of Appeals.
- The Master Trails Plan is ready for presentation to the City Commission.
- The Wayfinding sign project presentation is scheduled for the next meeting.
- Further discussions and potential funding actions for the skate park and other city park improvements are expected at the next meeting.
- Meetings with contractors for the pool facility repairs are scheduled for February 7th and 15th.
- An update on the Sears building process will be provided at a later date.
- A work session for the Shawnee Airport Authority is scheduled for next Monday at 6:30 PM.
Announcements
- Lisa Brown, Personnel Assistant, was recognized as the employee of the month.
- The payment window at City Hall will undergo demolition this week, with a new awning to be installed.
- The Master Trails Plan is completed and ready for presentation to the City Commission soon.
- The Wayfinding sign project presentation is scheduled for the next meeting.
- Black History Month celebration will take place on Sunday, February 17th, at 3:00 PM at Calvary Baptist Church.
- The 'Horses' project has sold about 20 horses, with another 10 expected to be sold soon.
- The Shawnee Milling Company grain elevator, which had smoldering product, is now stable and in full operation, with CO2 being used to deplete oxygen in the bin.
- Dockey Park will be open on Saturdays in February for Shawnee citizens to drop off tree debris, requiring proof of residency.
- An informational pamphlet clarifying debris pickup and contractor licensing will be mailed to utility customers.
- Thanks were extended to Pottawatomie County's community service director, Mo'Nique, for providing workers to assist with debris cleanup in the Dumar Heights community.
Agenda Summary
1. Consider approval of agenda
Review and approve the meeting agenda, with proposed modifications to item order.
2. Consider approval of consent agenda
Review and approve routine items grouped together for efficiency, with item 2B pulled for separate discussion.
2B. Transfers for Vanguard Stimulation Services Infrastructure Project
Discussion and action on transferring $125,000 for an infrastructure project for Vanguard Stimulation Services, removing the prior contingency on an EDA Grant.
3. Citizens participation
Opportunity for citizens to address the City Commission on matters of public interest.
5. City manager presentation to employee of the month Lisa Brown
Recognition of Lisa Brown, Personnel Assistant, as the employee of the month.
16. Consideration and possible action to enter into executive session to discuss status of negotiations with the IUPA Local #3
Motion to decide whether to enter executive session to discuss collective bargaining negotiations with the police union.
17. Consideration and possible action on matters discussed regarding the status of a collective bargaining agreement for FY 2007-2008 between the City of Shawnee and the IUPA Local #3
Action on a proposed settlement offer to the IUPA Local #3 police union, including authorization for the City Manager to extend the offer.
6. Presentation by Sac and Fox Tribal Representative concerning participating with the City of Shawnee on West Tech Road Project
Presentation from the Sac and Fox Nation requesting city partnership and funding for the West Tech Road widening project.
7. Consider progress made on property located at 707 North Broadway
Update on the rehabilitation progress of a condemned property at 707 North Broadway.
8. Discuss the present status of recreational parks in the City of Shawnee and future plans to use various available funding options to improve existing parks and/or to create new recreational parks
Discussion regarding the condition of city parks, potential funding sources, and future plans for improvements and new recreational facilities.
9. Consider authorizing city manager to spend an additional $10,000 on contract planning contract for planning services during the community development director search
Request to authorize additional funds for contract planning services due to ongoing difficulties in hiring a Community Development Director.
10. Presentation by staff and McNair P LLC on Ada self-evaluation and transition plan
Presentation detailing the requirements and phases of the federally mandated ADA self-evaluation and transition plan.
11. Consider authorizing McNair P to assist the City of Shawnee in the preparation of an ADA self-evaluation transition plan at a cost of $10,000
Action to authorize a consultant to assist with the preparation of Phase 1 of the ADA self-evaluation and transition plan.
12. Discuss building code board of appeals
Discussion on the need for a mechanism to appeal staff interpretations of building codes.
14. Consider confirming City manager's Declaration of emergency concerning Main break at Shawnee Milling Company
Confirmation of an emergency declaration made by the City Manager for a water main break repair at Shawnee Milling Company.
15. Consider bids a brush pumper skit load unit mounted on a aluminum flat F body award
Review and consideration of bids for a brush pumper skid load unit.