Meeting Summary
The Shawnee City Commission approved several agenda items, including the CDBG action plan and additional mineral rights leases. A significant portion of the meeting was dedicated to the public hearing for the FY 2012-2013 budget, which proposes a $6 million bond issue for a new pool and radio tower upgrades, and addresses employee compensation and capital projects. The contract for Central Oklahoma Community Action (COCA) transportation services was deferred to the next meeting for further discussion.
Key Decisions & Votes
Community Service Contracts (excluding COCA)
19:30Approved community service contracts for fiscal year 2012-2013, specifically items 1, 2, and 4 of the recommendations.
Central Oklahoma Community Action (COCA) Contract
19:30The contract for Central Oklahoma Community Action (COCA) transportation services was deferred to the next meeting to allow for further discussion and resolution of service concerns.
CDBG Fiscal Year 2012-2013 One Year Action Plan
30:50The Community Development Block Grant (CDBG) one-year action plan for fiscal year 2012-2013 was approved, outlining the use of approximately $300,000 in CDBG funds plus program income for community development activities.
Lease of Additional Mineral Rights
34:50An offer from Texoma Land Consultants to lease an additional 441.35 acres of mineral rights in the Shawnee Twin Lakes area was approved, bringing the total leased acreage to 1459 acres under the same terms as previous agreements.
Lakeview Estates Waterline Replacement
1:30:40Awarded the Lakeview Estates waterline replacement project to Jordan Contractors Incorporated for $257,875.
Financial Matters
CDBG Fiscal Year 2012-2013 One Year Action Plan
Approval of the CDBG action plan, including federal funds and program income for various community development and housing assistance programs.
2012-2013 Fiscal Year Budget
Presentation of the draft budget, including projected sales tax revenue increase (2.5%), full implementation of compensation report, $6 million bond issue for pool and radio tower, and various capital projects for city departments and SMA.
SMA Debt Repayment
Increased annual payment from SMA to the General Fund to repay past debts, accelerating repayment from 10 to 5 years.
New Pool Project
Proposed funding for a new municipal pool.
Radio Tower & Dispatch Console Replacement
Proposed funding for upgrades to the city's radio tower and dispatch consoles.
Police Range
Funding for police range improvements, with an additional $100,000 match from CBB.
Airport Walking Trail
Budgeted for the airport walking trail, funded by bonds.
Municipal Auditorium HVAC
Funding for heating and air conditioning system replacement at the Municipal Auditorium.
Waterline Rehab & Sewer Pipe Bursting
Proposed annual allocation for water line rehabilitation and sewer pipe bursting projects.
Water Rate Increase
Small increase in water rates for the upcoming year.
Lakeview Estates Waterline Replacement
Awarded contract to Jordan Contractors Incorporated for the Lakeview Estates waterline replacement project.
Public Comments
Six individuals provided public comments. Five speakers addressed the Central Oklahoma Community Action (COCA) contract, highlighting the vital transportation services provided for work, medical appointments, and independence, and confirming extended service hours. One citizen raised concerns about a fraudulent case involving a police officer and presented court documents.
Coming Up
Tabled
- Central Oklahoma Community Action (COCA) contract for transportation services
Watch For
- Vote on 2012-2013 fiscal year budget (June 18th meeting)
- CVB subcommittee report on forming a trust under the city
Announcements
- Karen Drain recognized as Employee of the Month for May and for her 27 years of service, retiring in June.
- Update on 911 funding, including landline and wireless fee analysis and federal grant status.
- Update on conditional use permit for temporary mobile home at 15305 Patterson Road, valid until October 19, 2012.
Agenda Summary
1. Consider approval of agenda
Approval of the meeting agenda.
2. Consider approval of consent agenda
Approval of the consent agenda, with item 2D pulled for separate discussion.
2D. Approved community service contract review committee recommendations for fiscal year 2012-2013
Review of recommendations for community service contracts, with specific discussion on the Central Oklahoma Community Action (COCA) transportation services contract.
3. Citizens Participation
Opportunity for citizens to address the commission on any topic.
4. City Manager's presentation of Employee of the Month for May to Karen Drain of Planning Code Enforcement
Recognition of Karen Drain as Employee of the Month for May, acknowledging her 27 years of service and upcoming retirement.
5. Discuss and consider approval of the CDBG Fiscal Year 2012-2013 One Year Action Plan for fiscal year beginning July 1st, 2012 through June 30th, 2013
Presentation and approval of the Community Development Block Grant (CDBG) one-year action plan, detailing planned activities and funding for the upcoming fiscal year.
6. Consider offer from Texoma Land Consultants to lease additional mineral rights on a tract of property the city owns in the Shawnee Twin Lakes area
Review and approval of an offer to lease additional mineral rights on city-owned property in the Shawnee Twin Lakes area, adding 441.35 acres to previously leased tracts.
7. Public hearing and presentation of the 2012-2013 fiscal year budget
Public hearing for the presentation of the draft fiscal year 2012-2013 budget, covering general fund, SMA, and capital projects.
8. New Business
Opportunity to introduce new items for discussion or action.
9. Administrative Reports
Reports from city staff on various administrative matters, including 911 funding and a conditional use permit update.
10. Commissioner's Comments
Commissioners' opportunity to provide comments or raise issues.
11. Adjourn City Commission
Motion to conclude the City Commission meeting.
SMA 1. Consider approval of consent agenda
Approval of the Shawnee Municipal Authority (SMA) consent agenda.
SMA 2. Consider bids for Lakeview Estates waterline replacement
Review and approval of bids for the Lakeview Estates waterline replacement project.
SMA 3. New Business
Opportunity to introduce new items for discussion or action for the Shawnee Municipal Authority.
Airport 1. Consider approval of consent agenda
Approval of the Shawnee Airport Authority consent agenda.
Airport 2. New Business
Opportunity to introduce new items for discussion or action for the Shawnee Airport Authority.