July 18, 2012 City Commission Meeting

The meeting agenda was approved as presented.

The consent agenda was approved, with item 2a pulled for separate discussion and a minor correction noted in the minutes.

The commission approved to proceed with opening six bids for item 15, acknowledging a clerical error in the agenda, and referring them to staff for review.

An ordinance to rezone property at 2015 North Harrison from CP (Planned Shopping) to C3 (Automotive Commercial and Recreation) was approved for applicant Joe Covey, with no immediate development plans.

The final plat for Shawnee Mission Plaza Section 8, located at the southeast corner of North Kickapoo and Plaza Drive, was approved with four specified conditions.

The preliminary and final plats for the Shawnee Bible Church Edition, located in the 1700 block of East 45th Street, were approved conditional on four recommendations, allowing for church construction and future widening of 45th Street.

An ordinance establishing a drought management plan for the city was adopted, without the emergency clause, to manage water usage during shortages.

An agreement with Oklahoma Environmental Inc. for mitigation and cleanup work on Independence Street was approved, despite concerns regarding potential traffic impact during school hours.

A resolution of support for economic development and affordable housing for the Absentee Shawnee Housing Authority, specifically for development at Bryan and Main, was approved.

The budget for the City of Shawnee and related authorities for July 1, 2012, through June 30, 2013, was adopted, with the condition to move the effective date of water rate increases to November 2012.

The collective bargaining agreement between Local #3 IUPA and the City of Shawnee was approved, incorporating expanded drug testing policies, a new light duty policy, an extended probationary period, and a 4% wage increase.

The collective bargaining agreement and memorandum of understanding between Local #206 IAFF and the City of Shawnee were approved, including consistent drug testing, a workers' compensation policy for light duty, compensatory travel time for training, and a 4% wage increase.

Bids for the Shawnee Library re-roof project were deferred to the next commission meeting for further staff review.

Bids for the Bryan and Independence Streets Signalization Project were deferred to the next meeting for tabulation and recommendation.

Bids for the Cool Bird Lane Hazard Mitigation Project were deferred to the next meeting for tabulation and recommendation.

Bids for the Fiscal Year 11-12 Rehab Asphalt Streets Project were deferred to the next meeting for tabulation and recommendation.

Bids for the Fiscal Year 11-12 Rehab Concrete Streets Project were deferred to the next meeting for recommendation.

Bids for the demolition of the Al James Building (217 North), including environmental mitigation for asbestos, were deferred to the next meeting for staff recommendation.

The consent agenda for the Shawnee Municipal Authority meeting was approved.

A contract with Smith Roberts Baldischweiler LLC for the development of a multi-phase comprehensive utility system master plan was approved for a not-to-exceed amount of $550,000 over 16 months.

The consent agenda for the Shawnee Airport Authority meeting was approved, with item 1b deferred.

City Budget for FY 2012-2013

Adoption of the annual budget for the city and related authorities, with a key amendment to postpone water rate increases.

City Manager's Budget for new positions

Funds allocated for potential assistant city manager and departmental promotions, with action on these positions set aside until January 2013.

Water Rate Increases

Estimated monthly revenue from water rate increases, which were postponed from July 1st to November 1st, 2012.

Collective Bargaining Agreement (IUPA)

Includes a recommended 4% wage increase for IUPA members.

Collective Bargaining Agreement (IAFF)

Includes a recommended 4% wage increase for IAFF members.

Shawnee Library Re-roof Project

Bids considered for re-roofing the library, including insulation, skylights, and safety features. Budgeted $250,000.

Bryan and Independence Streets Signalization Project

Bids considered for signalization project. Budgeted $300,000-$350,000.

Cool Bird Lane Hazard Mitigation Project

Bids considered for hazard mitigation project. Budgeted $75,000.

FY 11-12 Rehab Asphalt Streets Project

Bids considered for asphalt street maintenance project. Budgeted $650,000.

FY 11-12 Rehab Concrete Streets Project

Bids considered for concrete street rehabilitation project. Budgeted $350,000.

Demolition of 217 North (Al James Building)

Bids considered for the demolition of the Al James building, including asbestos mitigation.

Multi-phase Comprehensive Utility System Master Plan

Contract approved with Smith Roberts Baldischweiler LLC for a 16-month study of water and wastewater systems.

Consider approval of agenda

Approval of the meeting's agenda.

Consider approval of consent agenda

Approval of routine items, with item 2a pulled for discussion and a correction noted in the minutes.

Error in agenda item 2a

Clarification regarding bid openings for item 15, noting six bids would be opened instead of five as listed.

Citizens participation

Opportunity for public input.

City Manager's presentation of Employee of the Month for June to Jennifer Dawson

Recognition of Jennifer Dawson from Emergency Management for her 13 years of service and civic activities.

Public hearing and consider an ordinance to rezone property located at 2015 north Harrison from CP planned shopping to C3 automotive commercial and recreation case number P09-12 applicant Joe Covey

Public hearing and consideration of rezoning property for potential future commercial development.

Consider approval of the Shawnee Mission Plaza Section 8 final flat located at the southeast corner of north Kickapoo and Plaza Drive case number S08-12 applicant Burger Engineering LLC

Approval of a final plat, deferred from a previous meeting.

Consider approval of the Shawnee Bible Church Edition preliminary and final flats located in the 1700 block of east 45th street case number S09-12 and S 10-12 applicant Landis Engineering

Approval of preliminary and final plats for church construction, including right-of-way dedication and sidewalk construction.

Consider approval of an ordinance for a drought management plan

Consideration and adoption of an ordinance establishing a drought management plan for water usage restrictions.

Consider agreement between the city of Shawnee and Oklahoma Environmental Inc for doing mitigation and cleanup work for the Oklahoma Corporation Commission on Independence Street just west of Center Street

Consideration of an agreement for environmental cleanup work, with discussion on project timeline and school traffic impact.

Consider a resolution of support for economic development and affordable housing for the Absentee Shawnee Housing Authority

Consideration of a resolution supporting affordable housing development.

Consider a resolution adopting the budget for the city of Shawnee and related authorities for the period of July 1st 2012 through June 30th 2013

Consideration and adoption of the annual budget, with discussion on city manager positions and water rate increases.

Acknowledge sales tax report received June 2012

Review of the monthly sales tax report.

Consideration and possible action on collective bargaining agreement between local number three IUPA and city of Shawnee for July 1 2012 through June 30th 2013

Consideration and approval of the collective bargaining agreement for the police union, including drug testing policy changes and wage increase.

Consideration and possible action on collective bargaining agreement and memorandum of understanding between local number 206 IAFF and the city of Shawnee for July 1st 2012 through June 30th 2013

Consideration and approval of the collective bargaining agreement and MOU for the fire union, including drug testing, workers' compensation, and wage increase.

Shawnee Library Re-roof

Consideration of bids for re-roofing the Shawnee Library, including insulation and skylight replacement.

Bryan in Independence Streets Signalization Project contract number COS PWA-11-08

Consideration of bids for the signalization project at Bryan and Independence Streets.

Cool Bird Lane Hazard Mitigation Project contract number COS-PW-11-09

Consideration of bids for the Cool Bird Lane Hazard Mitigation Project.

Fiscal Year 1112 Rehab Asphalt Streets Project contract number COS PW dash 11-10

Consideration of bids for the Fiscal Year 11-12 Rehabilitation Asphalt Streets Project.

Fiscal Year 11 12 Rehab Concrete Streets Project contract number COS dash PW dash 11-11

Consideration of bids for the Fiscal Year 11-12 Rehabilitation Concrete Streets Project.

Demolition of 217 North (Al James Building)

Consideration of bids for the demolition of the Al James Building, including environmental mitigation.

New business

Opportunity for new business items.

Administrative reports

Presentation of administrative reports.

Commissioners comments

Open forum for commissioners' comments and requests.

SMA Item 1: Consider approval of consent agenda

Approval of routine items for the Shawnee Municipal Authority.

SMA Item 2: Presentation by Smith Roberts Baldischweiler LLC regarding proposed scope of work for development of a multi-phase comprehensive utility system master plan

Presentation on the scope of work for a comprehensive utility system master plan.

SMA Item 3: Approved contract with Smith Roberts Baldischweiler LLC for the development of a multi-phase comprehensive utility system master plan

Approval of a contract for a multi-phase comprehensive utility system master plan.

SMA Item 4: Consider bids a sale and removal of fishing wharf and walkways enclosed fishing dock on Shawnee Twin Lake Number One

Consideration of bids for the sale and removal of a fishing wharf and dock.

SMA Item 5: New business

Opportunity for new business items for the Shawnee Municipal Authority.

SAA Item 1: Consider approval of consent agenda

Approval of routine items for the Shawnee Airport Authority.

SAA Item 2: New business

Opportunity for new business items for the Shawnee Airport Authority.