Meeting Summary
The City Commission approved numerous contracts for street rehabilitation, a library re-roof, and a signalization project, along with granting an easement to ODOT for Highway 102 widening. A conditional use permit for Donceros Tacos and a beauty parlor were approved, and property was rezoned for an O'Reilly Auto Parts store. The ordinance regarding water and sanitary sewer rates was tabled due to identified errors, and the demolition of 217 North Beard was approved despite concerns about mold and potential building value.
Key Decisions & Votes
Approval of agenda
02:20The City Commission approved the agenda for the meeting.
Approval of consent agenda (minus G, N, S)
02:50The City Commission approved the consent agenda, excluding specific items for individual discussion.
Approval of minutes and reports (minus secda May 17th minutes)
05:00The City Commission approved the minutes and reports, with the secda minutes from May 17th deferred for further explanation.
Traffic Commission recommendation (no parking on Bradley Street)
09:00The City Commission approved the Traffic Commission's recommendation to deny the 'no parking' designation on Bradley Street.
RFQ for municipal pool design
22:00The City Commission approved issuing a Request for Qualifications for the design of the municipal pool and forming a committee to oversee the process.
Conditional use permit for Donceros Tacos
28:00The City Commission approved a conditional use permit for Donceros Tacos at 924 North Harrison.
One-operator beauty parlor permit
32:00The City Commission approved the permit for a one-operator beauty parlor at 1415 North Union, based on five conditions set by the Planning Commission.
Rezoning for O'Reilly Auto Parts
54:00The City Commission approved rezoning property at 4030 North Kickapoo from R1 to C3 for an O'Reilly Auto Parts store, with staff addressing resident concerns.
Oklahoma Municipal Retirement Fund payment for Joe Pinio
55:30The City Commission approved the lump sum payment and refund of contributions for Joe Pinio from the Oklahoma Municipal Retirement Fund.
Granting easement to ODOT for SH 102 widening
1:20:00The City Commission approved granting easements to the Oklahoma Department of Transportation for the reconstruction and widening of State Highway 102 for $34,400.
Shawnee Library re-roof contract
1:25:00The City Commission approved awarding the re-roofing contract for the Shawnee Library to Mid-America Roofing and Construction for $158,135.
Bryan and Independence streets signalization project contract
1:29:00The City Commission approved awarding the signalization project contract to Traffic and Lighting Systems for $198,562.60.
Cool Bird Lane Hazard mitigation project contract
1:32:00The City Commission approved awarding the Cool Bird Lane Hazard mitigation project contract to CP Integrated for $54,211.30.
FY1112 Rehab Asphalt Streets projects contract
1:35:00The City Commission approved awarding the asphalt streets rehabilitation project contract to Nash Construction for $589,090.
FY1112 Rehab Concrete Streets project contract
1:38:00The City Commission approved awarding the concrete streets rehabilitation project contract to All Roads Paving for $387,409.
Demolition of 217 North Beard
1:46:00The City Commission approved the demolition of the building at 217 North Beard for $43,723.
Shawnee Municipal Authority consent agenda
1:51:00The Shawnee Municipal Authority approved its consent agenda.
Shawnee Airport Authority lease with Ean Holdings LLC (Enterprise car rental)
1:56:00The Shawnee Airport Authority approved a lease agreement with Ean Holdings LLC for Enterprise car rental space in the terminal.
Shawnee Airport Authority lease with Oklahoma Aviation
1:58:00The Shawnee Airport Authority approved a lease agreement with Oklahoma Aviation for terminal space.
Shawnee Airport Authority lease with Johnny Fredman (motorcycle safety training)
2:00:00The Shawnee Airport Authority approved a lease agreement with Johnny Fredman to use a portion of the concrete apron for motorcycle safety training.
Financial Matters
Payment to Mike McCormick for IFYR 2012
A monthly stipend paid to Mr. McCormick for advertising IFYR events.
Sales tax report (July 2012)
Sales tax receipts for July were up $61,000 (4.49%) over last year's budget and $85,000 (6.401%) compared to July 2011.
Funds owed by Dr. Stewart (Shawnee Animal Hospital)
Approximately $160,000 is owed to the city for the corner property related to the Kickapoo Street project.
Easement to ODOT for SH 102 widening
Offer from ODOT for granting easements for the reconstruction and widening of State Highway 102.
Harrison Street planner project
Bids received for the landscaping project on North Harrison Street. The lowest bid was $98,624.25 against an engineering estimate of $100,000.
Shawnee Library re-roof contract
Contract awarded for re-roofing the Shawnee Library, coming in under budget.
Bryan and Independence streets signalization project contract
Contract awarded for the signalization project, including widening Independence for a left turn lane, significantly under budget.
Cool Bird Lane Hazard mitigation project contract
Contract awarded for terracing a retaining wall to improve sight distance, coming in under budget.
FY1112 Rehab Asphalt Streets projects contract
Contract awarded for milling and overlaying asphalt streets.
FY1112 Rehab Concrete Streets project contract
Contract awarded for removal and replacement of deteriorated concrete panels.
Demolition of 217 North Beard
Contract awarded for the demolition of the building at 217 North Beard.
Enterprise car rental lease (Airport Authority)
Lease agreement for space in the airport terminal and parking for Enterprise car rental.
Oklahoma Aviation lease (Airport Authority)
Lease agreement for terminal space and apron use for Oklahoma Aviation.
Johnny Fredman motorcycle safety training lease (Airport Authority)
Lease agreement for a portion of the concrete apron for motorcycle safety training.
Public Comments
Roger McMahan, a resident, expressed concerns regarding the proposed O'Reilly Auto Parts store, specifically about easement width, drainage, and the 17-foot right-of-way, and how these would impact his property's fence line and utility access. He spoke twice to clarify his concerns.
Coming Up
Tabled
- Ordinance relating to water and sanitary sewer rates (to next meeting for corrections)
Watch For
- Explanation of the IFYR stipend payment to Mike McCormick at the next meeting.
- Kickapoo Street widening project bid letting (expected within 60 days).
- Tentative dates for Kickapoo Street widening project from ODOT local government division.
- Committee meeting to discuss the CVB trust indenture and provide feedback.
- Tabulation of bids for the Harrison Street planner project at the next meeting.
- Progress on the Oklahoma Corporation Commission's remediation project on Independence Street.
Announcements
- The grass and landscaping at the Expo are torn up from horses and need to be rolled and repaired.
- The street sweeper is needed to clean up the Expo parking lots.
Agenda Summary
Consider approval of agenda
Approval of the meeting's agenda.
Consider approval of consent agenda
Approval of routine items on the consent agenda, excluding specific items for separate discussion.
Item 2G: Minutes and reports, specifically secda minutes from May 17th
Discussion regarding a $300 monthly stipend paid to Mike McCormick for IFYR advertising, with a request for further explanation at the next meeting.
Item 2N: Traffic commission recommendations (no parking on Bradley Street)
Consideration of a recommendation for no parking on Bradley Street, which the Traffic Commission denied due to concerns about burdening homeowners and the temporary nature of construction-related congestion.
Item 2S: West to go out for RFQs for design and construction of the municipal pool
Discussion about issuing a Request for Qualifications for the design of a municipal pool, including the formation of a citizen committee and an update on a recent pool filtration system malfunction.
Citizens participation
Opportunity for citizens to address the Commission.
Public hearing and consideration of a conditional use permit in C3 Automotive commercial and Recreation district for property located at 924 North Harrison (Donceros Tacos)
Public hearing and consideration for a conditional use permit for a property to operate Donceros Tacos.
Public hearing and consideration of approval for a one operator beauty parlor for property located at 1415 North Union (Jennifer Peltier or Armando)
Public hearing and consideration for a one-operator beauty parlor, with discussion on conditions for approval.
Public hearing and consideration of rezoning property located at 4030 North Kickapoo from R1 single family residence to C3 Automotive commercial and Recreation (O'Reilly automotive store)
Public hearing and consideration of rezoning property for an O'Reilly Auto Parts store, with resident concerns about easements, drainage, and property lines.
Consider Oklahoma Municipal retirement fund lump sum payment from Divine benefit plan and refund of contributions from the Divine contribution plan for Joe pinio
Consideration of a lump sum payment and refund of contributions for Joe Pinio from the Oklahoma Municipal Retirement Fund.
Consider an ordinance relating to water and sanitary sewer rates
Discussion and consideration of an ordinance to amend the effective dates of water and sanitary sewer rate increases from July to November, with identified errors in the document.
Acknowledge sales tax report received July 2012
Review of the sales tax report for July 2012.
Presentation on status of Kickapoo Street widening project
Update on the progress of the Kickapoo Street widening project, including submission of required documents to ODOT and expected timelines.
Discuss and consider directing staff to begin financing process for budgeted projects
Discussion on the timing and options for financing budgeted projects, including the communication tower and municipal pool, considering interest rates and project readiness.
Presentation and discussion of documents prepared by staff concerning a trust indenture for the CVB
Discussion of a sample trust indenture document for the CVB, exploring options for its administration and addressing concerns about co-mingled financials and asset ownership.
Consider and approve granting the easement to the Oklahoma Department of Transportation for the Reconstruction and widening of State Highway 102
Consideration and approval of granting easements to ODOT for the widening of State Highway 102, with an offer of $34,400.
Harrison Street planner project contract number cos-pw-11-06
Review of bids for the Harrison Street planner (landscaping) project, which was re-bid due to previous issues.
Shawnee Library re-roof
Recommendation to award a contract for the re-roofing of the Shawnee Library.
Bryan an independent streets signalization project contract number cos pwa-11-08
Recommendation to award a bid for the Bryan and Independence streets signalization project, including widening for a left turn lane.
Cool bird Lane Hazard mitigation project contract number cos pw-11-09 award
Recommendation to award a bid for the Cool Bird Lane Hazard mitigation project, involving terracing a retaining wall for improved sight distance.
Fiscal year 1112 rehab asphalt streets projects contract number cos-pw-11-10
Recommendation to award a bid for the asphalt streets rehabilitation project, including milling and overlaying several streets.
Fiscal year 1112 rehab concrete streets project contract number cos-pw-11-11
Recommendation to award a bid for the concrete streets rehabilitation project, involving removal and replacement of deteriorated panels.
Demolition of 217 North beard
Discussion and vote on the demolition of the property at 217 North Beard, with concerns raised about mold inspection and potential value.
New business
Opportunity to introduce new topics for discussion.
Administrative reports
Reports from city administration.
Commissioner's comments
Opportunity for commissioners to provide comments or raise issues.
Shawnee Municipal Authority: Consider approval of consent agenda
Approval of routine items for the Shawnee Municipal Authority, with discussion on water rationing and sales to other cities.
Shawnee Municipal Authority: New business
Opportunity to introduce new topics for the Shawnee Municipal Authority.
Shawnee Airport Authority: Consider approval of consent agenda
Approval of routine items for the Shawnee Airport Authority.
Shawnee Airport Authority: Discussion consideration and possible action on lease between Shawnee Airport Authority and Ean Holdings LLC for space and Airport terminal for Enterprise car rental
Consideration of a lease agreement for Enterprise car rental to operate from the airport terminal.
Shawnee Airport Authority: Discussion consideration and possible action on lease between Shawnee Airport Authority and Oklahoma Aviation for terminal space
Consideration of a lease agreement for Oklahoma Aviation to use terminal space for flight lessons and charter services.
Shawnee Airport Authority: Discussion consideration and possible action on lease between Shawnee Airport Authority and Johnny fredman to use a portion of the concrete apron for motorcycle safety training
Consideration of a lease agreement for Johnny Fredman to use a portion of the concrete apron for motorcycle safety training.
Shawnee Airport Authority: New business
Opportunity to introduce new topics for the Shawnee Airport Authority.