August 7, 2012 City Commission Meeting

An ordinance was adopted to de-annex approximately 100 acres of property northwest of Lake Road and Drummond Road, which was mistakenly included in city limits.

The acceptance of public easements and dedications associated with the final plat of Legacy Park Second Edition was approved.

A resolution authorizing approval of the ODOT LPA agreement for the Kickapoo Street paving project was approved, with a clarification on project limits.

An ordinance amending sections of the city code relating to water and sanitary sewer rates for residential and commercial use was adopted, including adjustments to gallonage tiers.

An ordinance revising the drought management plan was adopted, clarifying watering times and adding commercial outdoor watering restrictions.

The contract for the Harrison Street Planner Project (COS PW 11-06) was awarded to Rudy Construction for $98,624.00.

Harrison Street Planner Project Contract Number COS PW 11-06

Awarded to Rudy Construction for the Harrison Street Planner Project.

RFPs for Phone System Replacement

Proposals received from multiple vendors for replacing the city's phone system. Bids ranged from $49,641.60 to $162,262.90.

1. Consider approval of agenda

Discussion regarding proceeding with a partial commission. A motion to adjourn and call a special meeting failed.

2. Consider approval of consent agenda

Approval of routine administrative items.

3. Citizens participation

Public comments were heard regarding the timing of controversial agenda items, a personnel issue, and the Convention and Visitors Bureau contract.

4. Consider an ordinance de-annexing property located northwest of the intersection of Lake Road and Drummond Road

De-annexation of approximately 100 acres previously assumed to be outside city limits, where the city has no maintenance or utility responsibility.

5. Consider acceptance of public easements and dedications associated with the final plat of Legacy Park Second Edition and authorizing recording of final plant and entertainment of signatures

Acceptance of easements for the Legacy Park Second Edition subdivision.

6. Consider a resolution authorizing approval of ODOT LPA agreement for the Kickapoo Street paving project

Approval of a boilerplate agreement with ODOT for the Kickapoo Street paving project, with a clarification on project limits.

7. Consider an ordinance relating to the water and sanitary sewer rates

Amending sections of the city code related to water and sanitary sewer rates for residential and commercial use, including a change in gallonage tiers.

8. Consider approval of an ordinance revising the drought management plan

Revising the drought management plan to clarify watering times (6 PM to 10 AM) and add commercial outdoor watering restrictions. Discussion included allowing hand watering.

9. Discussion consideration of possible action to determine whether to renew contract with the Shawnee Area Chamber of Commerce for operation of the Convention and Visitors Bureau and if so discussion consideration and possible action on amendments to the contract

Discussion on the contract with the Shawnee Area Chamber of Commerce for the Convention and Visitors Bureau. A motion to defer this item to a special meeting failed.

10. Discussion consideration of possible action to determine whether to appoint a swimming pool advisory committee for improvements to the Shawnee Municipal Pool and if so discussion consideration and possible action on appointments to the committee

Discussion on appointing a swimming pool advisory committee. A motion to defer this item to a special meeting failed.

11. Discussion consideration of possible action to determine whether to amend the city attorney's contract and if so discussion consideration and possible action on amendments to the contract

Discussion on amendments to the city attorney's contract. A motion to defer this item to a special meeting failed.

12. Consider Mayor's appointment of the following as an advisory committee for improvements to the Shawnee Municipal Pool

Consideration of mayoral appointments for a municipal pool advisory committee. Multiple motions to defer this item failed.

13a. Consider bids: Harrison Street Planner Project Contract Number COS PW 11-06 award

Award of the Harrison Street Planner Project contract to Rudy Construction, the lowest bidder.

13b. Consider bids: RFPs for Phone System Replacement open

Opening of proposals for replacing the city's phone system for City Hall, the Annex, and potentially Public Works. Staff recommended deferral for review.

13c. Consider bids: RFQs for design of the municipal pool open

Opening of Requests for Qualifications for the design of the municipal pool. Staff recommended deferral for review.

14. New business

No new business was presented.

15. Administrative reports

No administrative reports were given.

16. Commissioners comments

No comments were made by commissioners.

17. Consider an executive session to discuss the city attorney's appointment contract pursuant to 25 OS 307 b1

Consideration of an executive session regarding the city attorney's appointment contract. The item was voluntarily withdrawn by the City Attorney.

18. Discussion consideration of possible action to determine whether to amend the city manager's contract and if so discussion consideration and possible action on amendments to the contract

Discussion on amendments to the city manager's contract. The item was voluntarily withdrawn by the City Manager.

19. Consider an executive session to discuss the city manager's appointment contract pursuant to 25 OS 307 b1

Consideration of an executive session regarding the city manager's appointment contract. The item was voluntarily withdrawn by the City Manager.

20. Discussion consideration of possible action to determine whether to amend the city manager's contract and if so discussion consideration and possible action on amendments to the contract

Discussion on amendments to the city manager's contract. The item was voluntarily withdrawn by the City Manager.