Meeting Summary
The Shawnee City Commissioners held a special meeting to address the Convention and Visitors Bureau (CVB) operations. The commission voted to sever its contract with the Shawnee Area Chamber of Commerce for the CVB, effective August 31, 2012. Subsequently, they approved the creation of a new 501(c)(6) entity, "Shawnee Tourism Inc.", to manage the CVB, and appointed initial board members.
Key Decisions & Votes
Severance of CVB contract with Shawnee Chamber of Commerce
02:50The contract between the City of Shawnee and the Shawnee Chamber of Commerce for the Convention and Visitors Bureau, dated September 6, 1994, was severed, effective August 31, 2012.
Creation of new CVB entity
06:30A new 501(c)(6) tax-exempt corporation, named "Shawnee Tourism Inc." (or similar), was approved to operate the Convention and Visitors Bureau. Initial directors were named as City Manager Brian McDougall, Commissioner Steve Smith, and Potawatomi Chairman John Barrett.
Setting special meeting for new CVB entity
08:00A special meeting was set for Thursday, August 16th, at 6:30 PM, to meet with the board of directors of the newly created entity for contracting and transition arrangements.
Coming Up
Deadlines
- Effective date for severance of CVB contract with Shawnee Chamber of Commerce: August 31, 2012
Watch For
- Special meeting for new CVB entity on August 16th at 6:30 PM (subject to cancellation if entity not ready)
- Transition of Convention and Visitors Bureau operations to Shawnee Tourism Inc.
Agenda Summary
1
Discussion, consideration and possible action to determine whether to renew contract with Shawnee Area Chamber of Commerce for operation of a Convention and Visitors Bureau and if so discussion, consideration and possible action on amendments to the contract.
2
Discussion, consideration and possible action to create a new entity for operation of a convention and visitors bureau and administration of the proceeds of the hotel occupancy surcharge.
3
Discussion, consideration and possible action to set a special meeting to meet with board of directors or board of trustees for newly created entity for purposes of contracting for the operation of a convention and visitors bureau and arranging for transition of operations.
4
Adjourn.