September 10, 2012 City Commission Meeting

Minutes from the special called meeting of August 16, 2012, and the regular meeting of August 20, 2012, were approved.

Resolution #6430, expressing appreciation for Linda Peterson's outstanding service as Mayor, was approved.

Resolution #6432, expressing appreciation for Frank Sims' outstanding service as City Commissioner of Ward 2, was approved.

Resolution #6431, expressing appreciation for Billy Collier's outstanding service as Vice Mayor and City Commissioner of Ward 4, was approved.

Commissioner James Herrod was appointed as the new Vice Mayor.

The official trick-or-treat night for Halloween was set for Wednesday, October 31st, 2012, following an administrative recommendation.

Staff was authorized to solicit bids for a THM analyzer and screw pump #3 replacement, and an agreement with Pottawatomie County Development Authority for water system personnel was approved.

A contract for water treatment plant sludge pond cleaning was awarded to Terra Renewal from Richardson, Texas, for $126,960.16.

A contract was awarded to Recon Services Incorporated for the removal and replacement of the enclosed fishing dock and walkways on Shawnee Twin Lakes Number One for $177,482.

An executive session was approved to discuss potential claims litigation or other options regarding encroachment into the city's utility service area by other entities.

An executive session was approved for discussion and possible action on litigation against the City of Shawnee by the Shawnee Area Chamber of Commerce.

Midland Water Line Replacement Bids

Bids were received for the replacement of deteriorated water lines on Midland between Kickapoo and Airport Drive, and several side streets. The project involves replacing a 12-inch main and 6-inch side street lines.

Water Treatment Plant Sludge Removal

Award of contract for cleaning the water plant sludge pond, a process typically done every four years.

Removal and Replacement of Enclosed Fishing Dock and Walkways

Award of contract for replacing the covered, enclosed, handicap-accessible fishing dock and walkways on Shawnee Twin Lakes Number One. Funding includes an insurance check and SMA budget.

Consider approval of minutes of the special called meeting of August 16, 2012, and the regular August 20, 2012, meeting.

Approval of minutes from previous special and regular city commission meetings.

Consider approval of consent agenda item 1a only (Shawnee Municipal Authority).

Approval of a specific item on the Shawnee Municipal Authority's consent agenda.

Consider approval of consent agenda (Shawnee Airport Authority).

Approval of the consent agenda for the Shawnee Airport Authority.

Consider resolution of appreciation to Linda Peterson, Mayor, City of Shawnee.

A resolution expressing appreciation for the outstanding service of Linda Peterson as Mayor.

Consider resolution of appreciation to Frank Sims, Commissioner Ward 2 of the City of Shawnee.

A resolution expressing appreciation for the outstanding service of Frank Sims as City Commissioner of Ward 2.

Consider resolution of appreciation to Billy Collier, Vice Mayor and Commissioner of Ward 4 of the City of Shawnee.

A resolution expressing appreciation for the outstanding service of Billy Collier as Vice Mayor and City Commissioner of Ward 4.

Presentation of resolutions of appreciation and plaques to Mayor Linda Peterson, Vice Mayor Billy Collier, and Commissioner Frank Sims.

Formal presentation of appreciation resolutions and plaques to the outgoing Mayor and Commissioners.

Swearing into the Mayor West, Ward 2 Commissioner Linda Agee, Ward 3 Commissioner James Herrod, and Ward 4 Commissioner Keith Hall by the Municipal Judge, the Honorable Municipal Judge Robert H. Jones, and the presentation and certificates of election.

The official swearing-in ceremony for the new Mayor and Commissioners.

Appointment of a Vice Mayor.

The process of selecting and appointing a new Vice Mayor for the City Commission.

Consider approval of agenda.

Approval of the meeting's agenda.

Consider approval of consent agenda.

Approval of the general consent agenda for the City Commission.

Citizens participation.

Opportunity for citizens to address the commission.

Mayor's presentation of Oklahoma's Certified Emergency Manager credentials to Raymond J. Lakomsky.

Presentation recognizing Raymond J. Lakomsky's achievement as a Certified Emergency Manager.

Setting the official trick-or-treat night for Halloween.

Discussion and decision on the designated date for trick-or-treating in the city.

New business.

Consideration of any new items brought before the commission.

Administrative reports.

Reports from city administration, including an update on storm shelters.

Shawnee Municipal Authority: Authorize staff to solicit bids for a THM analyzer to be used in the lab at the water plant.

Authorization for staff to seek bids for a new THM analyzer for the water treatment plant laboratory.

Shawnee Municipal Authority: Authorize staff to solicit bids for replacement of screw pump number three at the northside wastewater treatment plant.

Authorization for staff to seek bids for replacing a screw pump at the wastewater treatment plant.

Shawnee Municipal Authority: Approve agreement between Pottawatomie County Development Authority and Shawnee Municipal Authority to provide immediate and emergency personnel for the maintenance and operation of its water system.

Approval of an agreement for personnel support for the water system.

Shawnee Municipal Authority: Consider bids on Midland Water Line Replacement.

Review and consideration of bids received for the Midland Water Line Replacement project.

Shawnee Municipal Authority: Water Treatment Plant Sludge Removal.

Consideration of bids and award for the water treatment plant sludge pond cleaning project.

Shawnee Municipal Authority: Removal and replacement of the enclosed fishing dock and walkways on Shawnee Twin Lakes Number One.

Consideration of bids and award for the project to remove and replace the fishing dock and walkways at Shawnee Twin Lakes.

Shawnee Municipal Authority: New business.

Consideration of any new items brought before the Municipal Authority.

Shawnee Municipal Authority: Administrative reports.

Reports from the Municipal Authority administration.

Shawnee Airport Authority: New business.

Consideration of any new items brought before the Airport Authority.

Shawnee Airport Authority: Administrative reports.

Reports from the Airport Authority administration.

Commissioners comments.

Opportunity for commissioners to share comments or updates.

Consider an executive session to discuss potential claims litigation or other options regarding encroachment into the city's utility service area by other entities as authorized by 25 O.S. § 307(B)(4).

Approval to enter executive session to discuss legal matters concerning utility service area encroachment.

Consider an executive session for discussion and possible action on any litigation attending against the City of Shawnee by the Shawnee Area Chamber of Commerce as authorized by 25 O.S. § 307(B)(4) on the recommendation of council that public discussion would impair the ability of the city attorney to adequately defend the city.

Approval to enter executive session to discuss potential litigation involving the Shawnee Area Chamber of Commerce.