Meeting Summary
The City Commission approved several key items including an intergovernmental agreement with ODOT, a mineral rights lease, and an extension for a conditional use permit. A significant decision was the adoption of an ordinance to repeal the Tourism Advisory Board, though its emergency clause failed, delaying the repeal's effect. The commission also approved appointments for a municipal pool advisory committee and a bid for the Midland waterline project.
Key Decisions & Votes
Approval of the agenda with changes
The agenda was approved with item #5 moved after item #2, and items #9 and #10 reversed.
Approval of the consent agenda
The consent agenda was approved without discussion.
Rezoning property at 2000 N. Kickapoo
Public hearing and consideration of rezoning property from C3 to C4 with a conditional use permit was deferred to November 5th to allow commissioners more time to review extensive documentation from the Planning Commission.
Resolution authorizing intergovernmental agreement with ODOT
A resolution was approved for an agreement with the Oklahoma Department of Transportation regarding the city's responsibility for mowing state highway rights-of-way within city limits, as required by state law.
Offer from Texoma Land Consultants to lease mineral rights
An offer to lease approximately 16.5366 mineral acres near Lake number one to Texoma Land Consultants was approved under the same terms as previous leases.
Extension of conditional use permit for mobile home at 15305 Patterson Road
A two-year extension was granted to Ryan and Melanie Boyd to temporarily utilize a mobile home on their 15-acre rural property while building a permanent home.
Ordinance to repeal ordinance number 2487 NS (Tourism Advisory Board)
An ordinance to repeal the previous ordinance establishing the Tourism Advisory Board was adopted. The emergency clause, which would have made it effective immediately, failed to pass.
Mayor's appointment for the Shawnee Municipal Pool advisory committee
The mayor's appointments for the pool advisory committee (Terry West, Richard Finley, Nley Ford, John SS, John Winterringer, James Bryce) were approved, with the addition of Carrey Simmons, bringing the total to seven members.
Midland waterline project bid
The bid from Jordan Contractors in the amount of $495,000.1871 was accepted as the lowest and best bid for the Midland waterline project.
Financial Matters
ODOT Intergovernmental Agreement
Clarifies city responsibility for mowing state highway rights-of-way within city limits, with no funds received from the state.
Mineral Rights Lease
Lease of approximately 16.5366 mineral acres to Texoma Land Consultants, generating revenue for the city.
Sales Tax Report
Sales tax was up $18,000 over last year, but still $100,000 down from the 2.5% budgeted increase over three months. Other revenues (franchise fees) are up 10-20%, keeping overall revenues on target.
Snow and Ice Removal Bids
One proposal received from BDC Homes LLC for a skid steer loader with snow plow and salt spreader at $140/hour (standard) and $160/hour (holidays). Deferred for staff review and potential negotiation of other contracts.
Midland Waterline Project
Awarded to Jordan Contractors for the replacement of the Midland waterline.
Coming Up
Tabled
- Rezoning property at 2000 N. Kickapoo (deferred to November 5th)
- Bids for snow and ice removal (deferred to next meeting for staff review)
Watch For
- Further updates on the Tourism Advisory Board situation (old board returns in 30 days)
- Quarterly updates on the multiphase comprehensive utility system master plan.
- Public meetings and input opportunities regarding the municipal pool improvements.
Announcements
- Abel from Animal Control was recognized as Employee of the Month for his excellent work.
- The beautification committee is working towards re-establishing "Shawnee Pride Awards" for yards and homes to build community pride.
- The Mayor encouraged citizens to pick up trash to improve the city's appearance.
Agenda Summary
Call to Order
Meeting called to order, roll call confirmed quorum.
Invocation
Reverend Ray Belford of First Christian Church led the invocation, emphasizing the power of words and respect.
Flag Salute
Commissioner Smith led the flag salute.
Consider approval of the agenda
Motion to adopt the agenda with item #5 moved after item #2, and items #9 and #10 reversed.
Consider approval of the consent agenda
The consent agenda was approved.
Public Hearing and consideration of rezoning property located at 2000 N. Kickapoo
Rezoning from C3 to C4 with a conditional use permit. Deferred by Planning Commission.
Citizens Participation
Opportunity for citizens to speak. No comments were made.
City Manager presentation of Employee of the Month
Abel from Animal Control was recognized as Employee of the Month.
Consider a resolution authorizing approval of an intergovernmental agreement by and between the Oklahoma Department of Transportation and the City of Shawnee
Agreement clarifying city responsibility for mowing state highway rights-of-way within city limits.
Consider offer from Texoma Land Consultants Incorporated to lease mineral rights on approximately 16.5366 mineral acres
Offer to lease additional mineral acres near Lake number one.
Consideration and possible action on a request by Ryan and Melanie Boyd for an extension of their conditional use permit to temporarily utilize a mobile home at 15305 Patterson Road
Request for a two-year extension for a mobile home permit in a rural area while building a permanent home.
Discussion, consideration and possible action on an ordinance to amend ordinance number 2487 NS which replace the tourism advisory committee with a tourism Advisory Board to change its effective date
Motion to delay the effective date of the ordinance for 60 days to allow for expert input.
Discussion, consideration and possible action on an ordinance to repeal ordinance number 2487 NS which replace the tourism advisory committee with a tourism Advisory Board
Ordinance to repeal the previous ordinance establishing the Tourism Advisory Board. Emergency clause failed.
Consider the Mayor's appointment for the following as an advisory committee for improvements to the Shawnee municipal pool
Appointment of members to an advisory committee for municipal pool improvements, with an added member.
Acknowledge the sales tax report received
Report on sales tax revenue, which was up $18,000 from last year but below budget target.
Consider bids and proposals for the removal of snow and ice from the streets department
Review of proposals for snow and ice removal contractors. One bid received.
New Business
No new business presented.
Administrative Reports
No administrative reports given.
Commissioners comments
Commissioners shared comments on driving downtown, community pride, and picking up trash.
Adjournment of City Commission Meeting
Motion to adjourn the City Commission meeting.
Call to order the Shawnee Airport Authority meeting
Airport Authority meeting called to order, quorum declared.
Consider approval of the consent agenda (Airport Authority)
Consent agenda for the Airport Authority meeting.
Minutes from the September 4th meeting (Airport Authority)
Approval of minutes from the previous Airport Authority meeting.
New Business (Airport Authority)
No new business for the Airport Authority.
Administrative Reports (Airport Authority)
No administrative reports for the Airport Authority.
Adjourn the Shawnee Airport Authority
Motion to adjourn the Airport Authority meeting.
Call to order the Shawnee Municipal Authority agenda
Municipal Authority meeting called to order, quorum declared.
Item number one of the consent agenda (Municipal Authority)
Consent agenda for the Municipal Authority meeting.
Presentation from Smith Roberts LLC on the development of the multiphase comprehensive utility system master plan
Update on the progress of the utility system master plan, including scanning documents, hydraulic modeling, and staff workshops.
New Business (Municipal Authority)
No new business for the Municipal Authority.
Administrative Reports (Municipal Authority)
No administrative reports for the Municipal Authority.
Consider bids for the Midland waterline project
Staff recommended awarding the Midland waterline project to Jordan Contractors.
Adjourn the Shawnee Municipal Authority
Motion to adjourn the Municipal Authority meeting.
Adjourn the whole commission
Final motion to adjourn the entire commission meeting.