Meeting Summary
The City Council approved the replacement of the City Hall phone system with a new VoIP solution from CK Telephone for $170,000 and awarded the Federal Street Bridge rehab project to PBX Corporation for $685,565. Updates were provided on sales tax revenue, the upcoming CAFR presentation, and the new pool project, which is now expected to open in May 2014. Citizen participation included a presentation on public health initiatives and grant opportunities.
Key Decisions & Votes
City Hall Phone System Replacement
20:00The Council approved the staff recommendation to adopt the ShoreTel VoIP phone system proposed by CK Telephone, authorizing contract negotiation. This system will replace the 14-year-old existing system, standardize equipment, and improve services, utilizing $170,000 budgeted funds.
Federal Street Bridge Rehab
37:00The Council approved awarding the Federal Street Bridge rehab project to PBX Corporation for $685,565, covering the base bid and add alternates 1 & 2. The project will take 90 days, with work starting in late March/early April after winter due to utility relocation.
Financial Matters
Sales Tax Report
The city's sales tax revenue for January 2013 was down $21,000 (1.24%) from the previous year, with $1.47 million received and an additional $138,000 expected.
City Hall Phone System Replacement
Funds budgeted for the replacement of the City Hall phone system with a new VoIP solution.
Federal Street Bridge Rehab
Awarded bid for the rehabilitation project of the Federal Street Bridge, covering the base bid and add alternates 1 & 2.
Water Line Replacement
Cost for replacing 126 feet of 30-inch water line, which improved maximum flow. An additional 110 feet is estimated for future replacement.
Future Water Line Replacement
Estimated cost for replacing an additional 110 feet of water pipe with buildup.
Public Comments
Amy Dunne from the Potawatomi Alliance toward Community Health presented on the Certified Healthy Communities program. She requested the city consider adopting an ordinance prohibiting alcohol and tobacco advertisements at city-sponsored events and passing a resolution to restore local rights for tobacco control, both necessary to qualify for a $20,000 grant by the February 28 deadline.
Coming Up
Tabled
- Agenda items 10 and 11
- Bell Street Enhancement Project bid
- Kimberly Sewer Lift Station Rehab bid
Deadlines
- Grant application deadline for Certified Healthy Communities: February 28
- CAFR presentation: February 19
- New pool opening: May 2014
Watch For
- Discussion on city ordinance for alcohol/tobacco ads and resolution for local tobacco control rights at the next meeting
- Pool architect contract at the next meeting
- Business license processing proposal
Announcements
- An update was provided on the pool project, with construction expected to begin in July and the new pool opening in May 2014.
- Progress on speech progress and new signal lights was noted as looking good.
Agenda Summary
Approval of Agenda
Consideration of the meeting agenda.
Approval of Consent Agenda
Consideration of items on the consent agenda.
Acknowledge sales tax report received January 2013
Review of the sales tax report for January 2013.
Discussion/consideration/possible action on acceptance of a totally replaced City Hall phone system
Discussion and potential action on replacing the City Hall phone system, deferred from October 15, 2012.
Consideration of bid for Federal Street Bridge Rehab (PW12-05)
Consideration of bids for the Federal Street Bridge rehabilitation project.
Bell Street Enhancement Project (7th to Farrell) Bid Opening
Opening of bids for the Bell Street enhancement project from 7th to Farrell.
Approval of Consent Agenda (County Airport Authority)
Consideration of items on the County Airport Authority consent agenda.
Kimberly Sewer Lift Station Rehab
Consideration of bids for the Kimberly Sewer Lift Station rehabilitation.
Water Line Replacement Update
Update on the recent water line replacement and the overall water supply situation.