February 7, 2013 City Commission Meeting

Approved the purchase of pro patch asphalt equipment and a truck chassis, despite initial questions about a $66,000 encumbrance. The City Treasurer and Engineering Department confirmed the necessity and availability of funds.

Approved the formation of a new insurance committee consisting of three commissioners and two staff members. This committee will review city contracts with consultants and insurance providers, make recommendations, and have the authority to request proposals for all insurance-related services. This decision was met with significant debate regarding its impact on the existing employee insurance work group and the level of commission oversight.

Approved Rita Knight Tabor's appeal with a modification: the order for demolition will be limited to the primary residence at 915 East Hayes. The owner must obtain a demolition permit by March 1st and remove the structure by April 1st. Outbuildings and the cellar may remain, contingent on a buyer securing them.

Accepted the donation of a 3.8-acre property located north of the UPS building for a future fire department training facility. The donors requested a letter acknowledging a $10,000 donation for each partner and stipulated the property be used for fire training for 10 years, after which the city gains full discretion. No live burns will occur on the site.

Awarded the Bell Street Sidewalk Project contract to All Roads Paving for $95,857.50. The project includes sidewalks and enhanced crosswalks with pedestrian-actuated strobe lights. The bid was within the budgeted amount, and the contractor has a positive track record with the city.

Awarded the Kimberly Sewer Lift Station project to Jordan Construction for $126,000. The project cost exceeded the initial budget, with the additional $56,000 to be funded from the pipe bursting account, largely due to the inclusion of a new access point.

Authorized staff to write a letter to CPN and Real Water District #3 to seek resolution on issues concerning the city's water and wastewater service area, following discussions in executive session.

Pro patch asphalt equipment and truck chassis

Discussion regarding budget allocation and encumbrance for new asphalt equipment and truck chassis. City Treasurer expressed confidence in funds.

CVB Interim Budget (Jan-Jun 2013)

Approval of the Convention and Visitor Bureau's interim budget, funded by lodging surcharge, with discussion on income projections and expense allocations for advertising, events, marketing, and operations.

Certified Healthy Community Grant

Presentation on applying for a merit-level Certified Healthy Community Grant, which requires passing specific resolutions/ordinances related to public health.

Donation of property for Fire Training Facility

Accepted a donation of 3.8 acres for a fire training facility. Donors requested a $10,000 donation letter for each partner, with the property appraised at $70,000. No cash outlay by the city.

Bell Street Sidewalk Project

Approved the bid from All Roads Paving for the Bell Street Sidewalk Project, which includes sidewalks and enhanced crosswalks. The project is under the $140,000 budget, with some funding from a previous mill agreement.

Kimberly Sewer Lift Station Project

Approved awarding the Kimberly Sewer Lift Station project to Jordan Construction. The project exceeded the $70,000 budget, with an additional $56,000 to be taken from the pipe bursting account, primarily due to an added access point.

1

Approval of the agenda

2

Approval of the consent agenda (with item 2f pulled for discussion)

2f

Authorize purchase for pro patch asphalt equipment and truck chassis

3

Citizens participation

4

Report from Shawnee Area Chamber of Commerce on CVB operations and interim budget (Jan-Jun 2013)

5

Consideration and possible action to appoint an insurance committee to review city contracts with consultants and insurance providers and make recommendations to full commission for any changes. Committee would have authority to request proposals for all insurance related services.

6

Appeal of administrative order to remove all structures from 915 East Hayes

7

Public hearing for de-annexation of a 20-acre parcel near Walker Road and Homer Lane

8

Consideration of an ordinance de-annexing a 20-acre parcel near Walker Road and Homer Lane

9

Presentation by Gateway to Prevention Recovery on Healthy Community Grant requirements

10

Consider a resolution urging Oklahoma State Legislature to authorize municipalities to enact local tobacco regulations

11

Consider an ordinance prohibiting advertising of alcohol tobacco products and city sponsored events and city publications

12

Consider a contract with Larkin Aquatics for design and engineering the Shawnee Municipal Pool

13

Resolution declaring surplus furniture and equipment from Shawnee Public Library and authorizing donation/sale

14

Accepting donation of real property for future fire department training facility

15

Consider bids for Bell Street Sidewalk Project (Contract #COS PW-1203)

Airport Authority 1

Approval of the consent agenda (Airport Authority)

Airport Authority 2

Consider bids for Kimberly Sewer Lift Station

Airport Authority 3

Approval of the consent agenda (Airport Authority)

19

Consider an executive session to discuss potential claims litigation or other options regarding encroachment into city's utility service area by other entities

20

Consider matters discussed in executive session (regarding utility service area encroachment)