Meeting Summary
The City Council approved significant City Hall parking lot improvements and a proposed bike route map after extensive discussion and public input. The Shawnee Municipal Authority authorized a substantial loan from the Oklahoma Water Resources Board for water and sewer system refinancing, aiming for significant savings by shortening the repayment term. Additionally, a contract was approved for architectural engineering services for the new municipal pool, and the annual financial audit received a clean opinion.
Key Decisions & Votes
City Hall Parking Lot Improvements
10:10The commission approved a project estimated at $191,000 to refurbish the existing City Hall parking lot and add new spaces, including demolition of a building and improving fire truck access.
Bike Route Map Approval
43:40The proposed bike route map was approved, despite the Traffic Commission's denial recommendation, to serve as a first step for future signage and awareness for cyclists.
OWRB Loan Authorization
1:15:20The Shawnee Municipal Authority authorized a loan not to exceed $13,350,000 from the Oklahoma Water Resources Board for refinancing, opting for a shorter repayment term (Option 5) to maximize savings.
Sanitary Sewer Rehab Project Award
1:16:50The bid for the sanitary sewer rehabilitation project at various locations was awarded to Jordan Construction for $744,900, which was under the $1 million budget.
Municipal Pool Architectural/Engineering Contract
1:33:15A contract with Waters Edge Aquatic Design LLC for architectural and engineering services for the new municipal pool was approved, covering design through construction administration.
Financial Matters
City Hall Parking Lot Improvements
Project estimated at $191,000, funded from unallocated 302 Street fund balance, to refurbish existing lot and add new spaces.
Audited Financial Statements for FY 2011-2012
Aldridge and Associates PC presented the annual financial audit, which received an unqualified (clean) opinion. Noted findings included issues with federal grant drawdowns and reporting, budget appropriations, and a negative fund balance in one governmental fund.
OWRB Loan for Refinancing
Authorization of a loan not to exceed $13,350,000 from the Oklahoma Water Resources Board to refinance existing debt, with an estimated savings of $2,763,000 after transaction costs by shortening the term by 3 years and 9 months.
Sanitary Sewer Rehab Project
Awarded bid to Jordan Construction for $744,900, which was under the $1 million budget for sanitary sewer rehabilitation at various locations.
Contract with Waters Edge Aquatic Design LLC for Municipal Pool
Contract for architectural/engineering services for the new municipal pool, with fees based on 9.5% of construction cost (e.g., $237,000 for a $2.5M project) plus reimbursables not to exceed $16,000. Optional third-party inspection up to $39,200.
Public Comments
During the bike route discussion, seven citizens spoke in favor, highlighting safety concerns for cyclists, the need for transportation options, health benefits, and attracting young adults to the city. One traffic commissioner spoke against, citing safety concerns with specific routes, low demand, and the existing legal right of cyclists to use roads. Additionally, Marty Lewis from Gordon Cooper Technology Center praised the partnership with the Shawnee Police Department for regional law enforcement training.
Coming Up
Deadlines
- Water study completion (end of December)
Watch For
- Recommendations for Street projects (mid/end of April)
- Insurance committee final RFQ/RFP document (March 6th meeting)
- Bid opening dates for City Hall parking lot improvements
- Water tower needs from Master Study
Announcements
- Marty Lewis, Superintendent of Gordon Cooper Technology Center, announced a successful six-year partnership with the Shawnee Police Department for law enforcement training, recognizing the SPD with a 'Partner for Progress' award.
- City Engineer John provided updates on the Bale Street sidewalk project, Kickapoo Street project, Airport Trails project, and Independent Street project.
Agenda Summary
Consider approval of the agenda
Approval of the meeting agenda, with a revision noted for the City Attorney nomination.
Consider approval of the consent agenda
Approval of consent agenda items, with B, G, and I pulled for separate discussion.
Discussion on item number B and G (City Hall Parking Lot improvements and authorize staff to advertise for bids)
Discussion regarding a $191,000 project to refurbish the existing City Hall parking lot and add new spaces, including demolition costs and fire truck access improvements.
Open discussion on item number I (Traffic Commission recommendations for bike route map)
Discussion and public input on a proposed bike route map for the city, with staff recommending approval and the Traffic Commission recommending denial.
Citizens participation
Public comments on topics not on the agenda.
Presentation by Aldridge and Associates PC of audited financial statements for the city of Shawnee and related authorities for the physical year 2011-2012
Presentation of the annual financial audit, which received an unqualified opinion, with some minor findings noted.
Shawnee Municipal Authority - Consider approval of the consent agenda
Approval of the SMA consent agenda.
Shawnee Municipal Authority - Consider and take action with respect to a resolution of the Shawnee Municipal Authority authorizing a loan from the Oklahoma Water Resources Board
Authorization of a loan not to exceed $13,350,000 for refinancing, with a commitment to option five for a shorter repayment term.
Shawnee Municipal Authority - Consider bid for the sanitary sewer rehab project various locations contract number sma-13-05
Review and approval of bids for the sanitary sewer rehabilitation project.
Shawnee Airport Authority - Consider approval of the consent agenda
Approval of the SAA consent agenda.
City Commission Meeting - Consider and take action with respect to a resolution approving action taken by the Shawnee Municipal Authority authorizing issuance sale and delivery of a promissory note
Confirmation of the SMA's action regarding the OWRB loan and ratification of the lease agreement.
City Commission Meeting - Consider resolution declaring certain items of personal property and describing set items no longer needed by the city of Shawnee in authorizing sale of items at the public auction
Declaration of surplus city property for public auction.
City Commission Meeting - Discussion consideration and a possible approval of a contract with the Waters Edge Aquatic Design LLC for architectural engineering services for the Shawnee municipal pool
Approval of a contract for design and construction administration services for the new municipal pool, including potential splash pad.
City Commission Meeting - Discussion regarding status of City employee Group Insurance an update of any meetings of the insurance committee
Update on the progress of the insurance committee in seeking a consultant/broker for employee group insurance.