April 23, 2013 City Commission Meeting

Staff was authorized to enter into negotiations for the purchase of real property and report back to the commission.

Approved the preliminary plat for 85 new single-family residential lots in Hyatt Addition Section Three, including a deviation for cul-de-sac length.

Approved the final plat for 41 residential lots in Hyatt Addition Section Three.

Approved a lease agreement for property on North Center Street for a new React Ambulance Authority station, replacing the East Main Street location.

Awarded the bid for the City Hall Parking Lot Improvement Project to All Roads Paving for $205,245.40 for concrete paving, despite concerns about their slow progress on another city project.

Refinancing of pcda debt

Refinancing resulted in $2.9 million gross savings ($2 million present value), reducing the interest rate from 4.6% to 1.97%.

General Obligation (GO) Debt

The city currently has no outstanding General Obligation debt.

Sales Tax Debt

Two sales tax debts (2011a, 2011b) are outstanding, secured by a 7/8 of 1 cent tax, and are scheduled to be paid off by 2016. Shawnee's sales tax rate is noted as the lowest compared to similar cities.

Utility System Revenue Debt

Total outstanding debt from Oklahoma Water Resources Board loans is $18.5 million, with interest rates ranging from 0% to 3.15%.

Sales Tax Report

Sales tax was down $180,000 (12.77%) from last year, primarily due to a $170,000 payback after St. Anthony's amended a return. The actual decrease was $10,000 (less than 1%), with the overall budget year-to-date 1.7% above budget.

City Employees Pension Plan Reform

Proposal to reform the city's pension plan for non-union employees, moving from a defined benefit to a defined contribution plan. Aims to reduce a $6 million unfunded liability and lower city costs from 25% to an eventual 8% of pay. Initial first-year savings estimated at $400,000.

Consider approval of the agenda

Approval of the meeting's agenda.

Consider approval of the consent agenda

Approval of items on the consent agenda.

Presentation by Dr. Don Turton of the OSU Oklahoma Water Research Institute on the impact of red cedars on Stream flow

Dr. Turton presented research on the impact of eastern red cedars on stream flow, water supply, and fire hazards, noting that removal could increase runoff and the county offered matching funds for removal.

Consider approval of the consent agenda (Shawnee Municipal Airport Authority)

Approval of the Airport Authority's consent agenda.

Presentation of financial advisory report by Chris Gander BCS Inc.

Chris Gander presented an overview of the city's debt, including the successful refinancing of pcda debt, current sales tax debt, and utility system revenue debt.

Discussion consideration and possible action of to go into executive session for discussing in accordance with 25 307b purchase or appraisal of real property

Motion to enter executive session to discuss the purchase or appraisal of real property.

Consider matters discussed in executive session in accordance with 25 purchase of appraisal of real property

Consideration of matters discussed in executive session regarding real property.

Consideration of approval for a preliminary plat for Hyatt addition section three located at North Harrison Street on East 45th Street

Request for preliminary plat approval for 85 new single-family residential lots, with a deviation for cul-de-sac length.

Consideration of approval of a final plat for high addition section three located North Harrison Street on East 45th Street

Request for final plat approval for 41 residential lots in Hyatt Addition Section Three.

Discussion consideration and possible action on leasee agreement with a react ambulance Authority for property located in the, 1400 block of North Center Street

Discussion and approval of a lease agreement for a new React Ambulance Authority station.

Discussion consideration and possible action to enter into Joiner agreements with the Oklahoma Municipal retirement fund to establish a defined contribution plan in the form of the Oklahoma Municipal retirement fund Master defined contribution ution plan

Discussion and potential action to establish a defined contribution plan for city employees.

Discussion consideration and possible action to enter into Joiner agreement with the Oklahoma Municipal retirement fund to establish a defined benefit plan in the form of the Oklahoma Municipal retirement fund Master defined benefit plan and authorizing appropriate officials to execute such documents as may be necessary to complete the agreements

Discussion and potential action to establish a defined benefit plan for city employees and authorize necessary documents.

Consider bids City Hall Parking Lot Improvement project

Consideration of bids for the City Hall parking lot improvement project, with staff recommending concrete paving.

Sidewalk Ada handicap ramps project

Consideration of bids for the sidewalk and ADA handicap ramps project.

Consider an executive session to discuss city manager performance evaluation Employment contract pursuit to 25.0

Motion to enter executive session to discuss the city manager's performance evaluation and employment contract.