Meeting Summary
The City Commission approved a significant rezoning for St. Anthony Shawnee Hospital's expansion and supported a state bill to increase sales tax collection retention. They also initiated the development of a plan for red cedar eradication around Twin Lakes and deferred related funding. Several bids for city projects were considered, with the sidewalk handicap ramps and water meter projects approved, while asphalt street bids were deferred for staff review.
Key Decisions & Votes
Approval of Agenda
03:20The meeting agenda was approved as presented.
Approval of Consent Agenda (excluding Item I-4)
04:00The consent agenda, excluding the community service contract for the Chamber, was approved.
Community Service Contracts (I-1, I-2, I-3)
10:20Three community service contracts were approved after the Chamber contract was pulled for discussion.
Rezoning for St. Anthony Shawnee Hospital Expansion
27:00An ordinance was passed to rezone property at 1102 West Macarthur from C2 Suburban Office to PUD Planned Unit Development, facilitating a major expansion and remodel project at St. Anthony Shawnee Hospital.
Support for HB1875 (Sales Tax Collection Cost)
29:50A resolution was passed to support House Bill 1875, which aims to correct imbalances in the cost of sales tax collection, potentially increasing the city's revenue.
Downtown WiFi Feasibility Research
35:20The staff recommendation not to undertake research for downtown WiFi at this time due to budget limitations was approved, with plans to revisit the topic in the future.
Red Cedar Eradication Plan Development
49:00A motion was passed to instruct staff to develop a plan for red cedar removal around the Shawnee Twin Lakes area within 90 days.
Red Cedar Eradication Expenditure
51:40A motion was passed to defer the expenditure of $2,500 (matched by Pottawatomie County) for red cedar removal until the staff's plan is received.
CDBG FY 2014 One-Year Action Plan
56:00The Community Development Block Grant (CDBG) FY 2014 one-year action plan, outlining the use of federal funds for housing and rehabilitation, was approved.
Community Service Contract Review Committee Guidelines
59:00A motion was passed for staff to develop recommendations for establishing guidelines and structure for the Community Service Contract Review Committee.
Sidewalk AB Handicap Ramps Project Bid
01:03:00The bid from Hall Roads Paving for $227,337.75 for the sidewalk AB handicap ramps project was approved.
Rehab Asphalt Streets Project Bid Opening
01:05:00The review of bids for the rehab asphalt streets project was deferred to allow staff time to review the five bids received.
Water Meters and Vault Structure Project Bid (SMA)
01:08:00The bid from Jordan Contractors and Company for $225,300 for the water meters and vault structure project was approved, with staff authorized to issue the contract if it meets requirements.
Real Estate Purchase Contract (SMA)
01:15:00Staff was instructed to develop a real estate purchase contract based on discussions in executive session.
City Manager Performance Evaluation and Employment Contract
01:16:00No action was taken following the executive session regarding the city manager's performance evaluation and employment contract.
Upcoming Community Events
Better Hearing Month
Proclaimed by Mayor West, recognizing audiologists and efforts to minimize communication disorders.
Community Action Month
Proclaimed by Mayor West, celebrating the Central Oklahoma Community Action Agency's work in promoting self-sufficiency.
Student Teacher Delegation Exchange Trip to Japan
Introduction of students and teachers from Grove School and Shawnee Middle School preparing for the trip.
Financial Matters
Community Service Contracts
Discussion regarding the requirement for financial statements from contract recipients, specifically the Chamber of Commerce.
House Bill 1875 Support
Resolution supporting a bill to increase the city's share of sales tax collection fees, estimated to bring in approximately $7,000 per month.
Downtown WiFi Feasibility Research
Consideration of the costs associated with implementing free downtown Wi-Fi, leading to a decision to defer the project due to budget limitations.
Red Cedar Eradication Expenditure
Discussion and deferral of a $2,500 expenditure, matched by Pottawatomie County, for initial red cedar removal.
CDBG FY 2014 One-Year Action Plan
Approval of the plan for spending approximately $300,000 in federal Community Development Block Grant funds for housing and rehabilitation projects.
Sidewalk AB Handicap Ramps Project
Awarding of a bid for the installation of ADA-compliant handicap ramps.
Rehab Asphalt Streets Project
Opening of bids for asphalt street rehabilitation, with the lowest bid at $734,200.
Water Meters and Vault Structure Project
Approval of a bid for water meters and vault structures.
Sewer Line Repair
Administrative report on an emergency repair of a 24-inch concrete interceptor line that failed, discharging into a creek. Future replacement of a section of the line is anticipated.
Coming Up
Tabled
- Community service contract for the Chamber of Commerce (pending financial statements).
- Research and potential implementation of downtown WiFi (to be revisited mid-year with budget review).
- Expenditure of $2,500 for red cedar removal (deferred until a plan is received).
- Review of bids for the rehab asphalt streets project (deferred for staff analysis).
Deadlines
- Staff to provide a plan for red cedar removal within 90 days.
Watch For
- Staff recommendation on guidelines for the Community Service Contract Review Committee.
- Further action on the sewer line repair and potential slip-lining project.
Announcements
- Welcome to attendees.
- Update on the County 911 system and the city's progress towards a new system, including a visit to Muskogee's facility.
- Discussion regarding the appearance and placement of construction signs on Kickapoo.
- Recognition of Shawnee's elementary schools for their award-winning nutrition and healthy eating habits program.
- Proclamation of May 2013 as Better Hearing Month, presented to audiologist Kurt Kalise.
- Proclamation of May 2013 as Community Action Month, recognizing the Central Oklahoma Community Action Agency's services.
- Introduction of the Shawnee 2013 student teacher delegation for an exchange trip to Japan.
Agenda Summary
Approval of the agenda
Consideration of the meeting agenda.
Approval of the consent agenda
Consideration of routine items grouped for a single vote.
Approve community service contract Review Committee recommendations for fiscal year 2013 and 2014 (Item I-4 from consent agenda)
Review and approval of community service contracts, specifically discussing the Chamber of Commerce contract due to missing financial statements.
Approve community service contracts (Items I-1, I-2, I-3 from consent agenda)
Approval of three specific community service contracts.
Public hearing and consideration of an ordinance rezoning property located at East Macarthur west of North Brian from A1 agriculture to R1 residential single family dwellings
Request to rezone approximately 26 acres to facilitate single-family residential home development.
Related to Item 7
A related item to the rezoning request for East Macarthur.
Public hearing and consideration of an ordinance rezoning property located at 1102 West Macarthur from C2 Suburban office to PUD planned unit development medical facilities at the hospital
Request to rezone the St. Anthony Shawnee Hospital site to a Planned Unit Development to allow for a major expansion and remodel project.
Discussion and consideration and possible action on a resolution of support for the HB1875 to correct imbalance in the cost of collection sales tax
Consideration of a resolution to support House Bill 1875, aiming to increase the city's retention from sales tax collection.
Discussion consideration and possible action regarding research to determine the feasibility for downtown WiFi
Discussion on the feasibility and funding for providing free Wi-Fi in the downtown area to boost economic development.
Discussion consideration po possible action regarding research to determine the feasibility of red cedar eradication
Discussion on the feasibility and scope of a project to eradicate red cedar trees, particularly around the Twin Lakes area, due to their negative impact on water and fire hazards.
Discussion consideration and problem regarding expenditure of the 2500 from the 2012 budget with 2500 of pamy County funding for the removal of red cedar trees on the city property around shaune Lake
Consideration of a $2,500 expenditure, matched by Pottawatomie County, for initial red cedar removal.
Discussion consideration and possible action of approval of the cdbg FY 2014 one-year action plan for fiscal year beginning July 1 2013 through June 30th 2014
Annual approval of the Community Development Block Grant (CDBG) one-year action plan, outlining how federal funds will be spent on housing and community development.
Discussion consideration possible action to establish guidelines for the community service contract Review Committee
Discussion on creating a more structured framework, including term limits and appointment processes, for the Community Service Contract Review Committee.
Consider bids for the sidewalk AB handicap ramps project
Review and approval of bids for the installation of ADA-compliant handicap ramps at street intersections.
Bid opening of the rehab asphalt streets project
Opening of bids for the rehabilitation of asphalt streets.
Consider bids on the water meters and vault structure project (SMA Agenda Item)
Review and approval of bids for water meters and vault structures.
Consider matters discussed in executive session (SMA Agenda Item)
Discussion regarding the purchase or appraisal of real property.
Consider matters discussed in executive session regarding city manager performance evaluation and employment contract
Discussion concerning the city manager's performance evaluation and employment contract.