July 2, 2013 City Commission Meeting

The meeting agenda was approved.

The consent agenda, with a minor typo correction, was approved.

Recommendations to streamline court operations, recall old warrants, formalize payment plan financial status, and amend incarceration fee ordinances were approved.

The commission voted to release all fees associated with a $175 lien for debris removal and mowing at 528 North Union.

A 60-day extension was granted for the Chamber of Commerce contract, pending completion of a required audit.

The commission adopted a pension choice program, allowing current employees to choose between a defined benefit plan (with adjustments) or a defined contribution plan. All new hires will enter the defined contribution plan.

This item, related to establishing a defined contribution plan, was denied as the pension choice program (Item 13) was adopted.

The bid for the rehab asphalt streets project was awarded to Haskell Lemon Construction for $745,711.

The Shawnee Municipal Authority approved awarding the water meters and vault structure project to Jordan Contractors.

The bid for the sale and removal of the ozone system was deferred to the next meeting.

Municipal Court Collections

Warrant collections increased by 72% and total collections by 32% since implementing new strategies.

Municipal Court Incarceration Fees

35 individuals owe over $2,500 each, resulting in $34,296 owed but only $446 collected, while incurring $20,198.86 in incarceration fees.

Expo Center Capital Improvement Request

Request for funds for a new phone system, signage, AV equipment, entry doors, security systems, and wash rack enclosures.

Chamber of Commerce Contract

Discussion regarding the Chamber's budget for the Convention and Visitors Bureau and the need for an audit.

FY 2013-2014 City Budget

Public hearing on the proposed budget, noting flat sales tax projections and no new growth.

May Sales Tax Receipts

Sales tax receipts for May were down $140,000 (9.64%) from the previous year.

Pension Plan Costs

Discussion on reducing pension costs from 21% to a projected 11.2%-14% of payroll through the pension choice program.

Rehab Asphalt Streets Project

Contract awarded to Haskell Lemon Construction for the project.

Sale of Ozone Equipment

Bid received from Fisher Ferry Water District for the sale and removal of the ozone system.

Evita's Foundation Disaster Relief Match

Evita's Foundation will match dollar-for-dollar the first $100,000 contributed to the Pottawatomie County United Way Disaster Relief Fund.

SMA Budget FY 2013-2014

Public hearing on the Shawnee Municipal Authority budget, anticipating a slight increase in revenues despite losing Tecumseh as a customer, offset by rate increases.

SMA Water Meters and Vault Structure Project

Project awarded to Jordan Contractors.

Airport Authority Budget FY 2013-2014

Public hearing on the Shawnee Airport Authority budget, based on hangar rentals and fuel sales, with limited capital for repairs and security cameras.

Consider approval of the agenda

Approval of the meeting agenda.

Consider approval of the consent agenda

Approval of routine items on the consent agenda, with a correction noted for 'Ron Duran' to 'Rob Duran'.

Commission comments

Commissioners shared comments, notably Commissioner Agee's gratitude for disaster relief efforts following the tornado and Commissioner Herod's experience with federal disaster response.

Citizens participation

Public comments were invited. Linda Peterson spoke regarding the city budget, advocating for city employee raises and suggesting reallocating funds from the Chamber of Commerce contract to support city operations and the Expo Center.

Presentation of Shawnee Police Department accreditation credentials by Lieutenant Jim Spearman, Norman Police Department and a presentation and award to Lieutenant Ken Ken for efforts in this endeavor

This item was rescheduled for the next meeting.

Presentation and update on the Shawnee municipal pool project by John Ayers, president of the pool committee and Jeff Bartley of Water's Edge Aquatic Design for commission discussion and comments

The pool committee presented a design concept for a new municipal aquatic center, emphasizing programming for broad demographics and self-sustainability, with a budget of $3.75 million ($2.5M from city, $0.5M for parking, $1.2M to be raised). The design utilizes the existing pool shell and includes various features like zero-depth entry, lap lanes, slides, and a raised diving basin.

Discussion, consideration and possible action on recommendations relating to the Municipal Court

The City Attorney and Judge Jones presented a report on Municipal Court operations, highlighting increased warrant collections and total collections, and proposing solutions to improve efficiency, address outstanding warrants, and manage payment plans. Recommendations included recalling old warrants, formalizing financial status determination for payment plans, and amending the ordinance for incarceration fees.

Discussion, consideration and possible action on request by Daryl Brian to release lean number l12 783 in the amount of 175 dollars for property located at 528 North Union

Request to release a $175 lien for debris removal and mowing at 528 North Union. Mr. Brian disputed the charges, stating he had mowed the property and the removed 'debris' was a disassembled handicap ramp.

Presentation by Mike Jackson, operation manager of the heart of Oklahoma expositions center on Capital Improvement budget request for Shawnee Civic and cultural development authorities

Mike Jackson presented a request for $100,000 for capital improvements at the Expo Center for FY 2013-2014, including a new phone system, signage, AV equipment, entry doors, security systems for comfort stations, and wash rack enclosures.

Discussion, consideration and possible action on community service contract Review Committee recommendations for contract with the Chamber of Commerce regarding convention investors Bureau

The Contract Review Committee recommended a 60-day extension for the Chamber of Commerce contract due to delays in obtaining a required audit. Concerns were raised about financial transparency and outstanding questions regarding the Chamber's financials.

Public hearing and presentation the budget for FY 213 214 for the city of Shawnee

Public hearing on the proposed city budget for FY 2013-2014. Staff presented an overview, noting flat sales tax projections, no new growth, and the need for a balanced budget.

Acknowledge sales tax report

Acknowledgment of the May sales tax receipts, which were down $140,000 (9.64%) from the previous year. Overall year-to-date growth was 2.74%, largely due to the Saint Anthony Hospital sale.

Presentation discussion consideration of pension choice for employees

Staff and OMRF representatives presented a 'pension choice' option for employees, allowing them to either stay in the defined benefit plan (contributing 4.25% of pay, no future COLA, no pay raise) or move to a defined contribution plan (receiving a pay raise and employer contributions). New hires would automatically go into the defined contribution plan.

Selection dinner into a jointer agreements to establish a defined contribution plan

This item was related to the pension choice discussion.

Related to pension plan ordinances

These items were related to the establishment of a defined contribution plan and associated ordinances.

Consider bids on the rehab asphalt streets project to rebid

Consideration of bids for the rehab asphalt streets project. Staff recommended awarding the contract to Haskell Lemon Construction for $745,711.

Any new business

No new business was presented.

Administrative reports

Don Lynch provided an update on tornado debris removal efforts, including a hotline for assistance and volunteers, a debris gathering site, and FEMA registration information. The annual Consumer Confidence Report for water quality was also presented.

Consider executive session to discuss collective bargaining with the iupa local

Executive session for collective bargaining.

Consider an executive session to discuss collective bargaining with the I AFF local 206

Executive session for collective bargaining.

Shawnee Municipal Authority - Consider approval of the consent agenda

Approval of the SMA consent agenda.

Shawnee Municipal Authority - Public hearing and presentation of the budget for the year 1314 for the Shawnee Municipal Authority

Public hearing on the proposed SMA budget for FY 2013-2014, noting conservative revenue projections and capital expenses for water/sewer lines.

Shawnee Municipal Authority - Consider bids water meters and Vault structure project contract number SMA 1306 staff recommendation

Staff recommended awarding the water meters and vault structure project to Jordan Contractors.

Shawnee Municipal Authority - Consider bids for the sale and removal of 150 pound negative pressure ozone system

Consideration of a bid from Fisher Ferry Water District for $77,000 for the sale and removal of ozone equipment.

Shawnee Airport Authority - Consider approval of the consent agenda

Approval of the Airport Authority consent agenda.

Shawnee Airport Authority - Public hearing and presentation of the budget for the year 2013-14 for the Shawnee Airport Authority

Public hearing on the proposed Airport Authority budget for FY 2013-2014, based on hangar rentals and fuel sales, with limited capital for hanger repair and security cameras.