Meeting Summary
The Board of City Commissioners approved a conditional use permit for a manufactured home and a final plat for the Windemere Edition. A resolution supporting Mayor Maynard's nomination to the OML Board and a lease purchase agreement for radio equipment upgrades were also adopted. The meeting included a discussion on a decrease in sales tax revenue and potential grant applications to the Avedis Foundation for various community projects.
Key Decisions & Votes
Approval of the agenda
01:40The agenda for the Board of City Commissioners meeting was approved.
Approval of the consent agenda
02:00The consent agenda, containing routine items, was approved.
Conditional Use Permit for 31504 West Lake Road
08:50An ordinance with a conditional use permit for property at 31504 West Lake Road, allowing a manufactured home, was approved as recommended by staff.
Final Plat for Windemere Edition Section One
13:00The final plat for Phase 1 of the Windemere Edition, comprising 43 residential lots, was approved with conditions.
Oklahoma Municipal Retirement Fund lump sum payment for Daryl Freeman
14:40The lump sum payment and refund of contributions for Daryl Freeman's retirement plan were approved.
Resolution of support for Wes Maynard's OML Board nomination
16:00A resolution supporting Mayor Wes Maynard's nomination to the OML Board of Directors District 5 was adopted.
Motorola radio equipment lease purchase agreement
18:00A resolution authorizing the execution of a lease purchase agreement with Motorola for radio equipment upgrades was approved.
Jefferson Terrace waterline project award
40:50The bid for the Jefferson Terrace waterline project (SMA 14-01) was awarded to Orion Construction for $428,900.
Financial Matters
Sales tax report received July 2013
Sales tax revenue was down $37,000 (2.62%) compared to the previous year, raising concerns about the city's budget.
Motorola radio equipment lease purchase agreement
Agreement for the lease purchase of radio equipment for an upgrade and enhancement project for the city's radio communication system.
Jefferson Terrace waterline project (SMA 14-01)
Award of the contract for the waterline project to Orion Construction.
Water treatment sludge removal project (SMA 14-02)
Bids were received for the sludge removal project at the water treatment plant, with the decision deferred for further review.
Insurance for mall revenue loss
Discussion initiated by a commissioner to investigate purchasing insurance to cover potential revenue loss if the mall were to be significantly damaged.
Coming Up
Tabled
- Bids for exterior restoration, painting, and window replacement for the Shawnee Municipal Auditorium (to next commission meeting).
- Bids for the Water treatment sludge removal project (to August 5th commission meeting).
- PCDA debt assumption (tabled at previous PCDA meeting, more information forthcoming).
Deadlines
- Avedis Foundation Grant schedule starts August 15th (letter of intent required).
Watch For
- An offer for the Airport Manager position is expected this week.
- The PCDA debt assumption is on the WB's agenda for tomorrow morning.
- The City Manager will analyze top sales tax revenues to get a better picture of financial trends.
- Monitoring of sales tax revenue from construction projects, especially those where materials are purchased outside the city.
- Potential Avedis Foundation grant applications for projects including Senior Center HVAC, YMCA sidewalks/recreation, city-wide sidewalk plan, Woodland Veterans Park/pool, and law enforcement first aid kits.
- Pension choice option expenses will be known around September 1st.
- Investigation into purchasing insurance for potential mall revenue loss due to disaster.
Announcements
- Steve Gomes has been promoted to Utility Director.
- Carrie Quarry is the new executive secretary in the City Manager's office.
- The Avedis Foundation will begin its grant schedule on August 15th.
- A 911 visit in Lawton is scheduled for July 24th.
- The City Manager attended the City Managers Association conference for continuing education.
Agenda Summary
Consider approval of the agenda
Approval of the meeting's agenda.
Consider approval of the consent agenda
Approval of routine items grouped for efficiency.
Commissioner comments
Commissioners shared comments on a successful celebration, ongoing construction, and debris pickup efforts.
Citizens participation
Opportunity for citizens to address the board.
Public hearing and consideration of an ordinance with a conditional use permit for property located at 31504 West Lake Road (Case P9-113)
Consideration of a conditional use permit for placing a manufactured home on an A1 agricultural zoned property.
Consider approval of a final plat for Windemere Edition Section One (Case SO6-13)
Approval of the final plat for Phase 1 of the Windemere Edition development, comprising 43 residential lots.
Consider Oklahoma Municipal Retirement Fund lump sum payment from defined benefit plan and refund of contributions from defined contribution plan for Daryl Freeman
Approval for an employee's chosen lump sum retirement payment option.
Consider a resolution of support for nomination of Wes Maynard to the OML Board of Directors District 5
Consideration of a resolution to support Mayor Wes Maynard's nomination to the Oklahoma Municipal League Board.
Consider a resolution and a lease purchase agreement with Motorola for replacement and upgrade of radio equipment
Authorization to enter into an agreement for lease purchase of radio equipment to upgrade the city's communication system.
Acknowledge sales tax report received July 2013
Review of the sales tax report for July 2013, noting a decrease from the previous year.
City Manager's report
Report on staff promotions, airport manager hiring, Avedis Foundation grant opportunities, 911 project updates, PCDA debt assumption, and conference attendance.
Consider bids exterior restoration, exterior painting and window replacement for the Shawnee Municipal Auditorium
Review of bids for exterior restoration, painting, and window replacement for the Municipal Auditorium.
New business (City Commission)
Opportunity to introduce new topics for discussion.
Administrative reports (City Commission)
Presentation of administrative updates.
Consider approval of consent agenda (Shawnee Municipal Authority)
Approval of routine items for the Municipal Authority.
Consider bids Jefferson Terrace waterline project (SMA 14-01)
Consideration of bids for the Jefferson Terrace waterline project.
Water treatment sludge removal project (SMA 14-02)
Consideration of bids for the water treatment plant sludge removal project.
New business (Shawnee Municipal Authority)
Opportunity to introduce new topics for the Municipal Authority.
Administrative reports (Shawnee Municipal Authority)
Presentation of administrative updates for the Municipal Authority.
Consider approval of consent agenda (Shawnee Airport Authority)
Approval of routine items for the Airport Authority.
New business (Shawnee Airport Authority)
Opportunity to introduce new topics for the Airport Authority.
Administrative reports (Shawnee Airport Authority)
Presentation of administrative updates for the Airport Authority.