Meeting Summary
The Shawnee City Commission approved significant financing for municipal pool and water park improvements, including a $3,040,000 sales tax revenue note. To aid storm recovery, the commission waived building permit fees and temporarily modified zoning codes for structures damaged by the May 19, 2013 event. Additionally, a new standardized dispatch system was fully implemented to enhance emergency services for citizens.
Key Decisions & Votes
Approval of Agenda
02:00The meeting agenda was approved as presented.
Approval of Consent Agenda
02:50The consent agenda, containing routine administrative items, was approved.
OG&E Easements along SH-102
11:00Additional easements were granted to OG&E along SH-102 to facilitate the relocation of power poles due to tornado damage.
Waiving Building Permit Fees for Storm Damage
16:00A resolution was approved to waive building permit fees for the repair and reconstruction of structures damaged by the May 19, 2013 storm event.
Temporary Modification of Zoning Code for Storm-Damaged Structures
17:00An ordinance was approved to temporarily modify the zoning code (Section 1201.7) for one year, allowing repair/reconstruction of non-conforming structures damaged by more than 50% in the May 19, 2013 storm without requiring a conditional use permit.
Shawnee Municipal Auditorium Exterior Restoration Bid
18:00The bid for exterior restoration, painting, and window replacement for the Shawnee Municipal Auditorium was awarded to Commercial Waterproofing LLC for $112,670.
Water Treatment Sludge Removal Project (SMA 1402)
32:00The bid for the water treatment sludge removal project was awarded to Nutrijet Systems in the amount of $208,050.
Jefferson Terrace Water Line Project Re-award
35:00The Jefferson Terrace water line project was re-awarded to Jordan Construction for $579,887 after the initial awardee failed to execute the contract.
Shawnee Municipal Authority Sales Tax Revenue Note for Water Park Improvements
43:00A resolution was approved authorizing the Shawnee Municipal Authority to issue a sales tax revenue note series 2013 for $3,040,000 to finance water park improvements, with First United Bank selected at a 2.43% interest rate over seven years.
Shawnee Municipal Authority Indebtedness for Municipal Pool Financing
45:00A resolution was approved, authorizing the Shawnee Municipal Authority to incur indebtedness for the financing of the municipal pool.
Financial Matters
Building Permit Fees Waiver
Waiver of building permit fees for structures damaged by the May 19, 2013 storm event, resulting in an estimated loss of approximately $5,000 in revenue.
Shawnee Municipal Auditorium Exterior Restoration
Awarded bid for exterior painting and window replacement for the Shawnee Municipal Auditorium.
Water Treatment Sludge Removal Project (SMA 1402)
Awarded bid for the removal of sludge from the water treatment plant's sedimentation pond.
Jefferson Terrace Water Line Project
Re-awarded bid for the Jefferson Terrace water line project after the initial awardee failed to execute the contract.
Water Park Improvements Financing
Authorization to issue a sales tax revenue note series 2013 to finance water park improvements.
Public Comments
One citizen, Tom Smith, spoke to commend the park department for their exceptional work in placing pavers and maintaining the memorial, expressing appreciation for their efforts.
Coming Up
Tabled
- 24-inch sewer rehab project (SMA 13-07) bids deferred to the next Commission meeting.
Deadlines
- Avidas Foundation letter of intent due August 15th.
- Chamber of Commerce audit expected to be approved by their board August 15th, then to City Commission for approval.
Watch For
- Consideration of a quality of life survey (sidewalks, curbside recycling, bicycle routes) on a future agenda.
- Planning session wrap-up scheduled for later this month.
- Administrative report on grants to the Avidas Foundation.
Announcements
- Commissioner Agee praised the excellent work on the airport track and the South section of Kickapoo road improvements.
- Beautification Awards were presented to Mabee-Gerrer Museum, Langley Management Company Consultant Services LLC, and Catherine Simon for their contributions to city pride.
- The city has fully implemented a new Priority Dispatching system for emergency medical, fire, and police dispatch, providing standardized protocols and enhanced information gathering for emergency responders.
- Non-emergency numbers for citizens are 273-2121 or 273-2122.
- The City Manager will be out of town from Thursday until August 20th/21st and will not be present at the next city commission meeting.
Agenda Summary
Item number one: Consider approval of the agenda
Approval of the meeting's agenda.
Item number two: Consider approval of the consent agenda
Approval of routine administrative items grouped together for efficiency.
Item number three: Commissioner's comments
Commissioners shared updates and observations, including positive feedback on city improvements and a suggestion for a quality of life survey.
Item number four: Citizens participation
Opportunity for citizens to address the commission on matters not on the agenda.
Item number five: Mayor's presentation
Presentation of Beautification Awards to local businesses and residents.
Item number six: Discussion consideration of possible action on a resolution approving the incurrence of indebtedness by the Shawnee Municipal Authority for financing of the municipal pool
Consideration of a resolution to approve the Municipal Authority incurring debt for municipal pool financing.
Item number seven: Discussion consideration of possible action of an additional 30-day renewal of contract with a Chamber of Commerce regarding convention investors Bureau while awaiting the completed audit
Consideration of a 30-day contract extension with the Chamber of Commerce due to a pending audit.
Item number eight: Discussion consideration of possible action on granting OG&E additional easements along SH-102
Consideration of granting additional easements to OG&E for power pole relocation related to the SH-102 project.
Item number nine: Discussion consideration and possible action on a resolution waving building permit fees for the repair reconstruction of structures damaged by the May 19, 2013 Storm event
Consideration of a resolution to waive building permit fees for structures damaged by the May 19, 2013 storm.
Item number ten: Discussion consideration and possible action on an ordinance temporary modifying section 1201.7 of the Shawnee zoning code by allowing the repair reconstruction of a structure damaged by greater than 50 percent
Consideration of an ordinance to temporarily modify the zoning code regarding non-conforming structures damaged by the May 19, 2013 storm.
Item number eleven: Consider bids exterior restoration exterior painting and window replacement for the Shawnee Municipal Auditorium
Consideration of bids for the exterior restoration, painting, and window replacement of the Shawnee Municipal Auditorium.
Shawnee Airport Authority - Consent Agenda
Approval of the Airport Authority's consent agenda.
Shawnee Municipal Authority - Consent Agenda
Approval of the Municipal Authority's consent agenda.
Shawnee Municipal Authority - Item number two: Discussion consideration and possible action on the resolution authorizing the Shawnee Municipal authority to issue its sales tax revenue note series 2013 in the aggregate principal amount of 3 million 040 to finance water park improvements and costs related to financing
Consideration of a resolution to authorize the issuance of a sales tax revenue note for water park improvements.
Shawnee Municipal Authority - Item number three A: Consider bids at the water treatment sludge removal project
Consideration of bids for the water treatment sludge removal project (SMA 1402).
Shawnee Municipal Authority - Item number three B: Jefferson Terrace water line project
Consideration to re-award the Jefferson Terrace water line project.
Shawnee Municipal Authority - Item number three C: 24-inch sewer rehab project SMA 13-07
Consideration of bids for the 24-inch sewer rehab project.
Shawnee Municipal Authority - Item number six: Consider an executive session to discuss potential claims litigation or other options regarding encroachment into cities utility service area by other entities
Motion to recess into executive session for legal discussion.
Shawnee Municipal Authority - Item number seven: Consider matters discussed in executive session regarding potential claims litigation or other options regarding encroachment into cities utility service area by other entities
Consideration of actions following executive session discussion.