April 4, 2014 City Commission Meeting

The meeting agenda was approved as presented.

The commission approved entering into an executive session to discuss sales tax enforcement actions and retention of outside counsel.

The consent agenda for the Shawnee Airport Authority was approved.

A resolution to amend the rules and regulations for the operation of Shawnee Regional Airport to include guidelines for skydiving operations was approved.

The consent agenda for the Shawnee Municipal Authority was approved.

A contract with Shawnee TV to continue public education efforts for the new citywide recycling program was approved.

The project for river bank repair and restoration was awarded to CP3 Enterprises for $154,628.60, as recommended by staff.

The commission approved entering into an executive session to discuss potential claims litigation regarding encroachment into the city's utility service area.

The engagement of Monreal Sperling's services to resolve encroachment into the city's utility service territory was approved.

The engagement of Barbara Roush Consulting Services for resolving encroachment into the city's utility service territory was approved.

The engagement of Monreal Sperling's services to reach an agreement for sales tax collection was approved.

The City Commission's consent agenda, with items C and E pulled for separate discussion, was approved.

A budget amendment to allocate additional funds to legal services and the city manager's contractual services for public relations was approved.

The agreement with the Shaughnessy Group for City Connect videos, covering July 2013 to June 2014, was retroactively approved.

The formal acceptance of easements on two roadways along North Kickapoo, connecting to a future public street network, was approved.

An ordinance repealing section 3-216 of the Shawnee municipal code, which pertains to non-accessory signs (billboards), was approved with an emergency clause.

An ordinance repealing and amending portions of Chapter 1 (General Provisions) of the municipal code, including definitions, penalties, and fee schedules, was approved with an emergency clause.

An ordinance repealing and amending portions of Chapter 7 (Buildings and Building Regulations) of the municipal code, adjusting code conflicts, licensing, and terminology, was approved with an emergency clause.

An ordinance repealing and amending Chapter 13 (Fire Prevention and Protection) of the municipal code, updating fees, hydrant control, and personnel processes, was approved with an emergency clause.

An ordinance amending Chapter 17 (Law Enforcement) of the municipal code, dealing with offenses and disposal of unclaimed property, was approved with an emergency clause.

An ordinance calling for general and runoff elections for City Commissioner offices in Wards 1, 5, and 6 was approved with an emergency clause.

A contract with Anglin PR for $45,000 to launch a public education campaign on how sales tax is used to provide city services was approved.

Consideration of bids for the new Shawnee Police range Tower project was tabled to a future meeting due to budget concerns.

Contract with Shawnee TV for recycling public education

Contract to continue public education efforts for the new citywide recycling program, with Central Disposal contributing to the cost.

River bank repair and restoration (Contract #SMA)

Awarding of a contract for the repair and restoration of a river bank failure.

Budget amendment general fund for Legal Services and City Manager's contractual services for public relations

Transfer of funds within the general fund to support ongoing legal services and public relations efforts.

Contract with Anglin PR for sales tax public education campaign

Contract for a public education campaign to inform citizens on how sales tax is used to provide city services.

Bids for the new Shawnee Police range Tower project

Bids received for the construction of a new Police Range Tower.

Consider approval of our agenda this evening

Review and approve the meeting agenda.

Consider an executive session for discussion of matters relating to sales tax enforcement action including discussion of retention of outside counsel

Discussion of sales tax enforcement actions and potential retention of outside legal counsel.

Shawnee Airport Authority: Consider approval of consent agenda

Approval of routine items on the Airport Authority's consent agenda.

Shawnee Airport Authority: Discuss considering possible action on a resolution to amend the rules of regulations for the operation of Shawnee Regional Airport

Discussion and potential action on amending airport rules to include guidelines for skydiving operations and instruction.

Shawnee Municipal Authority: Consider approval of the consent agenda

Approval of routine items on the Municipal Authority's consent agenda.

Shawnee Municipal Authority: Discussion and consideration and possible action of a contract with Shawnee TV to continue the recycling public education effort with Central disposal to educate our citizens on our new Citywide recycling program

Discussion and potential action on a contract to continue public education for the new citywide recycling program.

Shawnee Municipal Authority: Consider bids prepare and restoration of the river bank failure contract number SMA

Consideration of bids for the repair and restoration of a river bank failure.

Shawnee Municipal Authority: Consider an executive session to discuss potential claims litigation or other options regarding encroachment into cities utility service area by other entities and discussion of retention of outside Council

Discussion of potential litigation regarding utility service area encroachment and retention of outside counsel.

City Commission: Consider matters discussed in executive session regarding of matters relating to sales tax enforcement action including discussion of retention of outside counsel

Consideration of actions following the executive session on sales tax enforcement.

City Commission: Consider approval of the consent agenda

Approval of routine items on the City Commission's consent agenda, with items C and E pulled for separate discussion.

City Commission: Budget amendment general fund to have additional money to Legal Services than the city attorney's budget to accommodate for ongoing legal services and add additional money to the city managers contractual services for public relations

Budget amendment to allocate additional funds to legal services and the city manager's contractual services for public relations.

City Commission: Approve agreement with the Shaughnessy group

Retroactive approval of the annual contract with the Shaughnessy Group for City Connect videos.

City Commission: Commissioner's comments

Opportunity for commissioners to share comments or observations.

City Commission: Citizens participation

Opportunity for citizens to address the commission.

City Commission: City manager's presentation of employee of the month

Presentation of the employee of the month award.

City Commission: Presentation of audited financial statements for the city of Shawnee and related authorities for the fiscal year

Presentation of the city's audited financial statements by Arledge and Associates.

City Commission: Discuss considering possible action of acceptance of of roadway deductions by the Oklahoma commissioners of the land office along North Kickapoo

Discussion and potential action on formally accepting easements for two roadways along North Kickapoo.

City Commission: Discuss considering possible action on an ordinance repealing section 3-216 non-assessory signs of the Shawnee municipal code

Discussion and potential action on an ordinance to repeal the section of municipal code related to non-accessory signs (billboards).

City Commission: Discuss considering possible action on an ordinance repealing and amending portions of chapter one General provisions of the Shawnee municipal code

Discussion and potential action on an ordinance to update general provisions of the municipal code, including definitions, penalties, and fee schedules.

City Commission: Discuss considering possible action or an ordinance repealing and amending portions of chapter seven buildings and building regulations of the Shawnee municipal code

Discussion and potential action on an ordinance to amend building and building regulations, including code conflicts, licensing requirements, and terminology updates.

City Commission: Discuss considering possible action on an orders repealing and amending chapter 13 fire prevention and protection of the Shawnee Municipal Code

Discussion and potential action on an ordinance to amend fire prevention and protection regulations, including fee settings, hydrant control, and personnel selection processes.

City Commission: Discuss considering possible action on an ordinance amending Shawnee Municipal Code chapter 17 law enforcement

Discussion and potential action on an ordinance to amend law enforcement regulations, including offenses and disposal of unclaimed property.

City Commission: Consider an ordinance ordinance calling for a general and runoff election for Ward one Ward 5 and Ward 6

Consideration of an ordinance to call for general and runoff elections for City Commissioner offices in Wards 1, 5, and 6.

City Commission: Discussion consideration possible action on a contract that Angela NPR to kick off a public education campaign that educates our citizens well how sales tax is used to provide necessary city services

Discussion and potential action on a contract with Anglin PR for a public education campaign on sales tax usage.

City Commission: Consider bids for the new Shawnee Police range Tower project

Consideration of bids received for the new Police Range Tower project.