Meeting Summary
The City Commission approved agreements with the Oklahoma Tax Commission for sales tax administration and compliance activities, and adopted ordinances amending the municipal code regarding administration and business permits. They also approved preliminary and final plats for commercial developments, including an urgent care clinic and a restaurant. Bids for the municipal pool project were tabled for further review, and the commission authorized formal mediation regarding sales tax enforcement issues.
Key Decisions & Votes
Approval of agenda
01:50The meeting agenda was approved by the board.
Approval of consent agenda
02:00The consent agenda was approved, with items G and H pulled for separate discussion.
Agreement with Oklahoma Tax Commission (Sales Tax Administration)
10:50An agreement with the Oklahoma Tax Commission for the administration of sales and use tax ordinances was approved.
Agreement with Oklahoma Tax Commission (Compliance Activities)
12:00An agreement with the Oklahoma Tax Commission for the city to engage in compliance activities related to sales tax was approved.
Preliminary Plat for 8 and 12 East Macarthur
28:00The preliminary plat for property at 8 and 12 East Macarthur, intended for an Urgent Care Medical Clinic, was approved.
Final Plat for 8 and 12 East Macarthur
28:50The final plat for property at 8 and 12 East Macarthur was approved.
Ordinance Amending Chapter 2 (Administration)
32:00An ordinance repealing and amending portions of Chapter 2 of the Shawnee Municipal Code, addressing administration and strengthening discriminatory practices enforcement, was adopted.
Emergency Clause for Chapter 2 Ordinance
32:50The emergency clause for the ordinance amending Chapter 2 of the Municipal Code was approved, making it effective immediately.
Ordinance Amending Chapter 8 (Businesses, Permits, Licenses)
36:00An ordinance repealing and amending portions of Chapter 8 of the Shawnee Municipal Code, revising business permits and licenses and removing regulation for certain businesses, was adopted.
Emergency Clause for Chapter 8 Ordinance
36:30The emergency clause for the ordinance amending Chapter 8 of the Municipal Code was approved, making it effective immediately.
Acceptance of Easements for Shawnee Mission Plaza Section 8
38:50The acceptance of public easements and dedications associated with the final plat of Shawnee Mission Plaza Section 8, facilitating restaurant construction, was approved.
Executive Session for Sales Tax Enforcement
46:40A motion to enter into executive session to discuss matters relating to sales tax enforcement was approved.
Airport Authority Consent Agenda
47:40The consent agenda for the Shawnee Airport Authority meeting was approved.
Contract with Lochner Aviation Services (Airport Consultant)
49:30A contract with Lochner Aviation Services for airport consultant services, to be paid with state and federal funds, was approved by the Airport Authority.
Municipal Authority Consent Agenda
50:30The consent agenda for the Shawnee Municipal Authority meeting was approved.
Executive Session for Utility Service Area Encroachment
51:20A motion to enter into executive session to discuss potential claims or litigation regarding encroachment into the city's utility service area was approved.
Formal Mediation for Sales Tax Enforcement
54:00The city manager and city attorney were authorized to request formal mediation with other parties on sales tax enforcement issues.
Upcoming Community Events
Kids Space Cleanup
Annual Statewide program, sponsored by the Department of Transportation, starting at Kids Space. Trash bags, vests, coffee, and donuts will be provided.
Arbor Day Tree Planting
4:00 PM at the airport, on the south side of the parking lot.
7th Grade Outdoor Camp
Held at North Lake Park, organized by state game wardens and Shawnee Kiwanis clubs. Activities included skeet shooting, fishing, a nature trail, black powder shooting, and bow and arrow practice.
Financial Matters
Agreement with Oklahoma Tax Commission for compliance activities
Discussion included tracking costs associated with enforcement activities and recouping money, as well as attorney fees for external counsel.
Shawnee Municipal Pool Project bids
Bids were received from four contractors for the pool project, including base bids and alternates for various features.
Contract with Lochner Aviation Services for airport consultant
A contract for airport consultant services was approved, with funding to be provided by state and federal funds.
Public Comments
Two citizens addressed the commission. Mr. Terry invited participation in a city-wide cleanup event, highlighting historical efforts. Mr. Packwood expressed concerns about attorney fees and urged commissioners to prioritize the city's best interests.
Coming Up
Tabled
- Discussion and action on bids for the Shawnee Municipal Pool Project.
Deadlines
- Re-advertising for the annual sidewalk project bids by next Wednesday, with a bid opening scheduled for May 5th.
Watch For
- Potential exploration of banning plastic bags in retail grocery stores.
- Encouragement for local grocery stores to stock paper bags.
Announcements
- Mayor's Proclamation declared April 2014 as Fair Housing Month.
- Arbor Week Proclamation declared April 13-19, 2014 as Arbor Week, with a tree planting event at the airport on April 7th at 4 PM.
- A Certificate of Appreciation was presented to Homeland grocery store #198 for providing accommodation for the city's recycling center from 2006-2014.
- The City Manager reported on the city's assistance with a water line break at the Citizen Potawatomi Nation's cultural heritage center.
Agenda Summary
Item 1: Consider approval of the agenda
Approval of the meeting's agenda.
Item 2: Consider an approval of the consent agenda
Approval of routine items on the consent agenda, with specific items pulled for separate discussion.
Item G: Approved agreement with the Oklahoma Tax Commission for administration of sales tax and use tax ordinances
Discussion and approval of an agreement with the Oklahoma Tax Commission for sales and use tax administration, including renewal and contract scheduling.
Item H: Approve agreement with the Oklahoma Tax Commission for the city of Shawnee to engage in compliance activities
Discussion and approval of an agreement with the Oklahoma Tax Commission for the city to engage in compliance activities, including identifying unregistered sellers and tracking costs.
Item 3: Commissioners comments
Commissioners shared comments on various topics, including plastic bag bans, local grocery store practices, and a community outdoor camp.
Item 4: Citizens participation
Opportunity for citizens to address the commission on matters of public interest.
Item 5: Mayor's Proclamation: Fair Housing Month
Proclamation declaring April 2014 as Fair Housing Month in the City of Shawnee.
Item 6: Arbor Week Proclamation
Proclamation declaring April 13-19, 2014 as Arbor Week and announcing a tree planting event.
Item 7: Consideration of approval of a preliminary plat for property located at 8 and 12 East Macarthur
Approval of a preliminary plat for a 1.3-acre site zoned C3 commercial, proposed for an Urgent Care Medical Clinic.
Item 8: Consideration of approval of a final plat for property located at 8 and 12 East Macarthur
Approval of a final plat for the property at 8 and 12 East Macarthur.
Item 9: Discussion, consideration and possible action on an ordinance repealing and amending portions of chapter 2 the Shawnee Municipal Code dealing with Administration
Ordinance to amend Chapter 2 of the Municipal Code, removing the inactive Human Rights Commission and strengthening enforcement of discriminatory practices.
Item 10: Discussion, consideration and possible action on an ordinance repealing and amending portions of chapter 8 of the Shawnee Municipal Code dealing with businesses permits and license
Ordinance to amend Chapter 8 of the Municipal Code, revising business permits and licenses, including removing regulation for certain businesses and establishing an appeals process.
Item 11: Considered acceptance of public easements and dedications associated with the final plat of Shawnee Mission Plaza Section 8 and authorizing obtainment of signatures recording of the final plat and placing maintenance bonds into effect
Acceptance of easements and dedications for Shawnee Mission Plaza Section 8, following FEMA approval and site improvements, to facilitate restaurant construction.
Item 12: Discussion, consideration and possible action on bids for the Shawnee Municipal Pool Project
Review of bids received for the municipal pool project, including base bids and alternates for fencing, water slides, and roof/ceiling options.
Item 13: New business
Opportunity to introduce new items for discussion.
Item 14: Administrative reports
City Manager provided an update on a water line break at the Citizen Potawatomi Nation's cultural heritage center.
Item 15: Consider an executive session for discussion of matters relating to sales tax enforcement
Motion to enter executive session to discuss sales tax enforcement matters.
Airport Authority Item 1: Consider approval of the consent agenda
Approval of routine items for the Airport Authority.
Airport Authority Item 2: Discussion, consideration possible action on entering to a contract with Lochner Aviation Services for the service of airport consultant
Approval of a contract with Lochner Aviation Services to serve as the airport consultant, funded by state and federal funds.
Municipal Authority Item 1: Considered approval of the consent agenda
Approval of routine items for the Municipal Authority.
Municipal Authority Item 4: Consider an executive session to discuss potential claims litigation or other options regarding encroachment into cities utility service area by other entities
Motion to enter executive session to discuss potential claims or litigation regarding utility service area encroachment.
Municipal Authority Item 5: Consider matters discussed in executive session regarding potential claims litigation or other options regarding encroachment into cities utility service area by other entities
Consideration of matters discussed during the executive session regarding utility service area encroachment.
Item 16: Consider matters discussed in executive session regarding matters relating to sales tax enforcement action
Consideration of matters discussed during the executive session regarding sales tax enforcement.