May 6, 2014 City Commission Meeting

The minutes from the previous Board of City Commissioners meeting were approved.

The consent agenda, with the exception of item E, was approved. A correction was noted for item B regarding a dealership name.

Payment was authorized to GNG Services for vegetative debris removal, addressing work that exceeded an initial order due to a misunderstanding of contract terms.

Mayor West Maynard issued a proclamation declaring Thursday, May 1, 2014, as Loyalty Day.

Consideration of bids for Woodland Park Pool improvements was deferred to a future meeting to allow for further investigation of the lowest bidder and confirmation with the health department.

A motion was approved to enter into executive session to discuss matters relating to sales tax enforcement.

The consent agenda for the Shawnee Airport Authority meeting was approved.

The consent agenda for the Shawnee Municipal Authority meeting was approved.

A motion was approved to enter into executive session to discuss potential claims litigation regarding encroachment in the city's utility service area.

No action was taken on matters discussed in the Shawnee Municipal Authority executive session regarding utility service area encroachment.

No action was taken on matters discussed in the City Commission executive session regarding sales tax enforcement.

Payment to GNG Services for vegetative debris removal

Authorization of payment for debris removal services that exceeded an initial order due to a misunderstanding of contract terms. The amount was not explicitly stated but implied to be around $25,000 based on discussion.

Sales tax report

April sales tax collections were $1,421,000, up $184,000 from the previous year, indicating a potential economic recovery.

Medical insurance costs

Anticipated 31% increase in medical insurance costs through Blue Cross Blue Shield, leading to budget adjustments to share the cost with employees.

SMA budget

SMA is budgeting flat, despite some additional customers this budget year, as revenue was not initially budgeted.

Woodland Park Pool improvements bids

Bids were received for pool improvements, with the lowest bid under review. The second lowest bid was still within budget but tight.

Boy Scout Park splash pad grant

Application submitted for a grant to build a splash pad at Boy Scout Park, with a city match required. Funding is hoped to be awarded in June or July.

Consider approval of minutes

Approval of the minutes from the previous meeting.

Consider approval of the consent agenda

Approval of the consent agenda, with item E pulled for separate discussion. A correction was noted for item B regarding a dealership name.

Authorized payment to GNG Services for vegetative debris removal

Discussion and approval of payment to GNG Services for $25,000 worth of vegetative debris removal, which exceeded an initial order due to a misunderstanding of the county's contract terms.

Mayor's proclamation on Loyalty Day

Mayor West Maynard issued a proclamation declaring May 1, 2014, as Loyalty Day, recognizing American loyalty to democracy and freedom.

Citizens participation

Opportunity for citizens to address the commission.

Introduction of Shawnee 2014 student teacher delegation for the Sister Cities exchange trip to Japan

Recognition of teachers Beth Polston and Jessica Brown, and students Catherine Barrett, Carly Fisher, Kerry Jason Cunard, Drone Braun Wine Cross, Joshua Floyd, Hadley Griffith, Abigail Morris, and Rose Templeton, who will be traveling to Japan.

Acknowledge sales tax report

Review of the sales tax report, noting an increase of $184,000 from the previous year for April collections.

City Manager's report

Report on various city activities including Youth Aviation Day, PR firm updates, budget discussions (medical insurance, SMA), CVB board formation, SMA master plan, and Grove School traffic issues.

Consider bids for Woodland Park Pool improvements

Discussion regarding bids received for pool improvements, with the lowest bidder requiring further investigation and information.

New business

Opportunity to introduce new business items.

Administrative reports including but not limited to Director of Operation James Bryce of Boy Scout Park splashback

Update on the grant application for a splash pad at Boy Scout Park, with potential funding decisions expected in June or July.

Consider an executive session for discussion of matters relating to sales tax enforcement

Motion to enter executive session as recommended by the city attorney.

Shawnee Airport Authority - Consider approval of the consent agenda

Approval of the consent agenda for the Shawnee Airport Authority meeting.

Shawnee Airport Authority - New business or administrative reports

Opportunity for new business or administrative reports for the Airport Authority.

Shawnee Municipal Authority - Consider approval of the consent agenda

Approval of the consent agenda for the Shawnee Municipal Authority meeting.

Shawnee Municipal Authority - New business or administrative report

Opportunity for new business or administrative reports for the Municipal Authority.

Shawnee Municipal Authority - Consider an executive session to discuss potential claims litigation or other options regarding encroachment in the city's utility service area by other entities

Motion to enter executive session for discussion of potential claims litigation.

Shawnee Municipal Authority - Consider matters discussed in executive session

Consideration of matters discussed in executive session regarding utility service area encroachment.

City Commission - Consider matters discussed in executive session regarding matters relating to sales tax enforcement

Consideration of matters discussed in executive session regarding sales tax enforcement.