Meeting Summary
The Shawnee City Commission approved several key items, including rezoning requests for multi-family residential and commercial developments, and the preliminary and final plats for a new Panda Express restaurant. A significant discussion occurred regarding the city's wastewater treatment master plan, outlining multi-phase improvements totaling millions of dollars. The commission also tabled a community service contract for COCAA/COTS for further review due to audit concerns.
Key Decisions & Votes
Amending Planned Unit Development Sign Standards
20:30Minor amendments to the sign standards for the planned unit development at 3306 North Kickapoo were approved.
Rezone Property for Multi-family Residential
28:30An ordinance was approved to rezone approximately five acres at North Bryant from A1 Agricultural to R3 Multi-family Residential, despite concerns about increased traffic.
Conditional Use Permit for Mini Storage Facility
37:00An ordinance was approved to rezone property at 909 East Independence to C1 Neighborhood Commercial with a conditional use permit for a mini storage facility, with conditions regarding fencing and landscaping.
Preliminary Plat for Panda Express
46:00The preliminary plat for a Panda Express restaurant at 194 Shawnee Mall Drive was approved, facilitating the development of a new national restaurant chain.
Final Plat for Panda Express
47:30The final plat for a Panda Express restaurant at 194 Shawnee Mall Drive was approved, allowing construction to begin soon.
Granting Easement to Gary Chase
1:09:00An easement of 0.21 acres through city-owned land along Archery Range Road was granted to Gary Chase for additional access to his property, subject to a $400 payment.
Parks Master Plan Proposal Acceptance
1:15:00A proposal from Shaffer Klein and Warren for a Parks Master Plan was accepted for $31,400, which will include citizen surveys, ADA transition planning, and guidance for future park development.
Oklahoma Municipal Retirement Fund Payment for Stanley Howard
1:20:00A routine lump sum payment and refund of contributions from the Oklahoma Municipal Retirement Fund for a resigned, vested employee, Stanley Howard, was approved.
ADA Sidewalk Ramps Project Award
1:30:00The bid from Parathon Construction for $237,350 was approved for the ADA sidewalk ramps project, with the budget difference to be covered by fund balance.
Upcoming Community Events
Glory Days Fireworks
Free event, larger this year with three food vendors. Saturday before Independence Day.
Financial Matters
May Sales Tax Report
Sales tax collected in May was up $82,262 from the previous year, with the fiscal year showing a 4.89% increase compared to 2012.
Wastewater Treatment Master Plan (Phase 0-5 years)
Initial phase of wastewater treatment plant improvements, including new headworks and digester rehabilitation at the South Side plant, and a peak flow holding basin and new headworks at the North Side plant.
ADA Sidewalk Ramps Project
Awarded bid to Parathon Construction for ADA sidewalk ramps project, which was $12,350 over budget but will be covered by fund balance.
Rehab Concrete Streets Project
One bid received for the rehab concrete streets project, which was over the $500,000 budget; deferred for further review and potential re-bid.
Sludge Removal Project (CP3 contractor issue)
City incurred unapproved overtime costs to rectify a contractor's (CP3) unauthorized placement of dirt in Tecumseh's watershed and to fix an old well head.
Public Comments
One citizen expressed concerns about increased traffic volume from the proposed multi-family development at North Bryant, citing proximity to a school and potential safety issues for children.
Coming Up
Tabled
- Community service contract for COCAA/COTS
- Unspecified economic development/insurance item
- Rehab Concrete Streets Project bid review
Deadlines
- CVB new board meeting before end of month (pending schedules)
- Glory Days fireworks event May 28th
Watch For
- Adoption of revised City of Shawnee Zoning Codes (expected June 2nd meeting)
- Street budget updates (Avidas grant, South Kickapoo project)
- Commission approval of Kickapoo Tribe environmental grant
- Future phases of Wastewater Treatment Master Plan improvements (Phase 1, 2, 3)
Announcements
- Kickapoo is still open for business, despite congestion at Macarthur and Kickapoo.
- OBU broke ground on three new facilities: a nursing center, an expansion of dormitories (The Village), and a sports medicine clinic, indicating significant growth.
- The city received an Avidas grant for sidewalks, which will jumpstart the master trails plan and tie into safe routes to school.
- The city manager reported on ongoing budget work, including the street budget and health insurance employer contributions.
- A new 501c6 has been formed for the Convention and Visitors Bureau, with a 13-member board, and temporary staff authorized for the rodeo.
- The city is partnering with the Kickapoo Tribe on an environmental grant for hazardous waste and electronics disposal.
- A meeting was held with the West Side Neighborhood Association to address crime concerns.
- England PR's video and website are complete, with movie theater ads starting May 23rd, PEG channel launch soon, and postcards/ads being distributed.
- Glory Days fireworks event is scheduled for May 28th, a free event that will be larger this year with more food vendors.
Agenda Summary
Consider approval of the agenda
Approval of the meeting agenda.
Consider approval of the consent agenda
Approval of the consent agenda, excluding item H for separate discussion.
Approved community service contracts from review committee recommendations for Fiscal Year 2014 and 2015 (COTS)
Discussion regarding COCAA/COTS contract due to audit concerns and request for reconsideration of funding.
Approved remaining community service contracts from review committee recommendations for Fiscal Year 2014 and 2015
Approval of community service contracts not related to COCAA/COTS.
Public Hearing: Consider amending a planned unit development located at 3306 North Kickapoo (Applicant: J. Michael Adcock)
Request for minor amendments to sign standards within an existing planned unit development.
Public Hearing: Consideration of an approval of an ordinance to rezone property located in North Bryant from A1 Agriculture to R3 Multi-family Residential (Applicant: Mike Langley)
Request to rezone approximately five acres from A1 Agricultural to R3 Multi-family Residential for a potential apartment development.
Public Hearing: Consideration of approving an ordinance with a conditional use permit for property located at East Independence from R3 Multi-family Residential District to C1 Neighborhood Commercial with a Conditional Use Permit
Request to rezone property at 909 East Independence from R3 Multi-family Residential to C1 Neighborhood Commercial with a Conditional Use Permit for a mini storage facility.
Consideration of approval of preliminary plat for Panda Express located at 194 Shawnee Mall Drive
Approval of the preliminary plat for a Panda Express restaurant with a drive-through in the Shawnee Walmart parking lot.
Consideration of approval of final plat for Panda Express located at 194 Shawnee Mall Drive
Approval of the final plat for a Panda Express restaurant with a drive-through in the Shawnee Walmart parking lot.
Presentation, Consideration and a Public Hearing on Revisions to the City of Shawnee Zoning Codes (Applicant: City of Shawnee)
Presentation and public hearing on proposed revisions to the city's zoning code, aiming for modernization, improved readability, and consistency with state law.
Consider granting an excess easement of 0.21 acres in size through city-owned land located along Archery Range Road to Gary Chase
Request to grant an easement through city-owned land to Gary Chase for additional access to his 70-acre property.
Consideration of an unspecified item related to economic development/insurance
Request to table an item for further review by the city attorney and economic development staff regarding insurance implications.
Discussion, Consideration and Possible Action on Acceptance a Proposal for Parks Master Plan by Shaffer Klein and Warren
Review and approval of a proposal from Shaffer Klein and Warren for a Parks Master Plan, including citizen surveys and ADA transition planning.
Consider Oklahoma Municipal Retirement Fund lump sum payment from defined benefit plan and refund of contributions from the defined contribution plan for Stanley Howard
Approval of a routine lump sum payment and refund of contributions for a resigned, vested employee from the Oklahoma Municipal Retirement Fund.
Acknowledge a sales tax report
Review of the May sales tax report.
City Manager's Report
Report on various city initiatives including budget, health insurance, Convention and Visitors Bureau, environmental grant, neighborhood crime, PR efforts, and Glory Days event.
Consider bids on the Sidewalk ADA Handicapped Ramps Project
Review and award of bids for the ADA sidewalk ramps project.
Consider bids on the Rehab Concrete Streets Project
Review of bids for the rehab concrete streets project, with only one bid received.
Shawnee Airport Authority: Consider approval of consent agenda
Approval of the consent agenda for the Airport Authority.
Shawnee Municipal Authority: Consider approval of consent agenda
Approval of the consent agenda for the Municipal Authority.
Shawnee Municipal Authority: Delivery of Waste Water Treatment Volume 3 with Presentation by Smith Robertson
Presentation on the Wastewater Treatment Master Plan, outlining necessary improvements for both North and South side plants, including capacity increases, aging infrastructure rehabilitation, and future nutrient removal strategies.
Shawnee Municipal Authority: City Manager's Administrative Report
Report on a contractor's unauthorized dirt placement and subsequent city action to rectify the issue.