Meeting Summary
The City Commission approved a significant grant of over $641,000 from the Avidis Foundation for trail improvements and adopted a revised Shawnee Zoning Code. The budget for fiscal year 2014-2015 was presented, highlighting the city's strong financial position and planned capital projects. Additionally, the Shawnee Municipal Authority approved voluntary drought management practices due to low lake levels.
Key Decisions & Votes
Approval of Agenda
02:20The agenda for the June 2nd City Commission meeting was approved.
Approval of Consent Agenda
02:50The consent agenda, containing routine items, was approved.
Confirmation of Visit Shawnee Board Members
29:00Members of the Board of Directors for Visit Shawnee were confirmed.
Adoption of Revised Shawnee Zoning Code
33:00An ordinance adopting a new, revised zoning code for the city was approved, to be effective in 30 days.
Acceptance of Avidis Foundation Grant
39:00Grant funding of $641,742 from the Avidis Foundation for trail improvements was accepted, and the mayor was authorized to sign the grant agreement.
Acceptance of Public Dedication and Performance Bond (Shawnee Mall)
41:30A public dedication and a performance bond of $119,000 were accepted for the final plat of the Shawnee Mall Subdivision Section 2, facilitating new restaurant construction.
Approval of CDBG FY2014-15 One-Year Action Plan
43:30The one-year action plan for the Community Development Block Grant (CDBG) for fiscal year 2014-15, totaling over $289,000, was approved.
Rehab Concrete Streets Project Bids
57:00The sole bid received for the annual rehab concrete streets project was rejected due to being 47-49% higher than previous contracts, and staff was directed to re-advertise for bids.
Voluntary Drought Management Practices (SMA)
1:03:00The Shawnee Municipal Authority approved the implementation of voluntary drought management practices and water rationing due to current low lake levels.
Upcoming Community Events
Parks Master Plan Stakeholder Meeting
11 AM to 1 PM in the EOC. Commissioners and various community stakeholders are invited to provide input.
Financial Matters
Expo Center Capital Improvements (2013-14)
Expenditures for comfort stations, phone services, audio-visual upgrades, signage, fans, and new doors at the Expo Center.
Expo Center Proposed Capital Improvements (2014-15)
Proposed projects include a new vent hood in the Auto Krause concession area, new carpet in the conference center, and upgrades to washrack facilities.
Avidis Foundation Grant for Trail Improvements
Funding for a multi-purpose trail along Bryant Street, connections to Grove School and Windermere, sidewalk improvements on Independent Street, and trail lighting along the airport trail.
City Matching Funds for Avidis Grant
City's partial match for the Avidis Foundation trail improvement grant.
Shawnee Mall Subdivision Performance Bond
Bond provided by an applicant to ensure the completion of a new restaurant facility at the Shawnee Mall subdivision.
CDBG FY2014-15 One-Year Action Plan
Federal funding allocated for housing and community development initiatives.
FY2014-2015 Budget Presentation
Detailed presentation of the city's budget, including general fund revenue ($21 million), capital funds, and street fund ($6.9 million total).
Rehab Concrete Streets Project Bids
Bids for the annual concrete street maintenance project were reviewed, with the sole bid being significantly higher than previous contracts.
Coming Up
Deadlines
- New Shawnee Zoning Code will be effective 30 days from approval (June 2, 2014).
Watch For
- Consideration of grant writers for city staff in January, based on revenue performance.
- ODOT meeting on June 10th in the commission chambers to discuss plans and cost estimates for the South Kickapoo project.
- Formation of a steering committee for the Parks Master Plan, which will include a commissioner.
- A citizens survey as part of the Parks Master Plan development.
- Phase two of the Avidis trail project in fiscal year 2015-2016, involving additional city matching funds to connect eastern trail sections.
Announcements
- Commissioner Agee highlighted Shawnee's ongoing growth, including the marketplace, OBU and St. Anthony expansions, Kickapoo Spur development, new housing, downtown streetscape, and the upcoming pool project.
- Marvin Wilson from the Shawnee Municipal Authority was recognized as Employee of the Month for his hard work and dependability.
- The Expo Center averages nearly 15,000 visitors per month, significantly contributing to the city's economy.
- The Parks Master Plan is kicking off next week with a team visiting Monday-Wednesday, and a stakeholder meeting is scheduled for the following Wednesday.
Agenda Summary
Item number one: Consider approval of the agenda
Review and approve the meeting agenda.
Item number two: Consider approval of the consent agenda
Review and approve items on the consent agenda.
Item number three: Commissioner's comments
Commissioners shared reflections on Shawnee's growth, recent rain, and local activities.
Item number four: Citizens participation
Opportunity for citizens to address the commission.
Item number five: City Manager's presentation of Employee of the Month to Marvin Wilson
Recognition of Marvin Wilson from the Shawnee Municipal Authority as Employee of the Month.
Item number six: Presentation by Randy Gilbert, Chairman of the Shawnee Civic and Cultural Development Authority regarding use of funds budgeted for 2013-14 and proposed use of funds
Presentation on past capital improvements at the Expo Center and proposed projects for the upcoming fiscal year, including a request for an additional $100,000 for capital improvements.
Item number seven: Discussion, consideration and possible action to confirm members of the Board of Directors to Visit Shawnee
Confirmation of the initial board members for the Visit Shawnee organization.
Item number eight: Discussion, consideration and possible action on a proposed ordinance adopting a revised Shawnee Zoning Code
Consideration and adoption of a new comprehensive zoning code for the city, effective in 30 days.
Item number nine: Discussion, consideration and possible action accepting grant funding from the Avidis Foundation in the amount of $641,742 and authorizing signing of the grant agreement
Acceptance of a substantial grant for trail improvements throughout the community, including a multi-purpose trail along Bryant Street and sidewalk improvements.
Item number ten: Discussion, consideration and possible action accepting a public dedication and a performance bond associated with the final plat of Lot 2, Block 1 of the Amended Plat of the Shawnee Mall Subdivision Section 2
Acceptance of a public sewer easement and a performance bond to facilitate the construction of a new restaurant facility.
Item number eleven: Discussion, consideration and possible action on approval of the CDBG FY2014-15 one-year action plan for fiscal year beginning July 1, 2014 through June 30, 2015
Approval of the annual plan detailing how federal funds for housing and community development will be spent.
Item number twelve: Public hearing presentation of the budget for fiscal year 2014-2015
Presentation of the proposed city budget for the upcoming fiscal year, including general fund, capital funds, and street fund details.
Item number thirteen: Consider bids for the rehab concrete streets project
Review of bids for the annual concrete street maintenance project, with only one bid received.
Shawnee Airport Authority: Consent agenda
Review and approval of the Airport Authority's consent agenda.
Shawnee Municipal Authority: Consent agenda
Review and approval of the Municipal Authority's consent agenda.
Shawnee Municipal Authority: Discuss and consider voluntary drought management practices
Discussion and approval of implementing voluntary water rationing due to current lake levels.