Meeting Summary
The City Commission approved a conditional use permit for the Absentee Shawnee Housing Authority and the final plat for Shawnee Marketplace. A significant decision was made to terminate the use of City Hall and Fire Station #3 as public tornado shelters, citing operational interference and behavioral issues. The city engineer presented a detailed report on flooding on Buck Drive, outlining potential mitigation costs.
Key Decisions & Votes
Conditional Use Permit for Absentee Shawnee Housing Authority
A conditional use permit was approved for the Absentee Shawnee Housing Authority to convert an existing single-family residence at 2102 East Main Street into a community center, subject to parking standards.
Final Plat for Shawnee Marketplace PUD
The final plat for Shawnee Marketplace PUD at I-40 and Kickapoo Street was approved, including acceptance of public dedications and a letter of credit for public improvements, allowing for individual lot sales.
Ordinance for Revised Drought Management Plan
An ordinance was adopted to revise the city's drought management plan, updating lake level measurements to the NABD 1988 datum and increasing trigger numbers by two feet to align with USGS data.
Use of City Facilities as Public Tornado Shelters
The use of City Hall and Fire Station #3 as public tornado shelters was terminated due to security concerns, operational interference with emergency services, and behavioral issues observed during past events.
Lease Agreement with Ag Aviation Services
A new lease agreement was approved with Ag Aviation Services for aircraft repair and service, specifically for crop dusting aircraft, at the Shawnee Airport.
Financial Matters
Sales Tax Report
Sales tax revenue for the month was down $34,000, totaling $1,432,000. Retail department stores were down $21,000, while building materials and supermarkets were up $35,000. Overall, the year-to-date sales tax is still up.
Buck Drive Flood Mitigation Project
Preliminary cost estimates for flood mitigation on Buck Drive range from $1.9 million (combination of triple cell boxes and open channel) to $3.7 million (triple cell reinforced concrete boxes).
911 Fees Increase
The County Commission approved sending a ballot measure to voters in November to increase 911 fees from 10% to 15% for landline phones in unincorporated Pottawatomie County areas.
Visit Shawnee Inc. Funding
Visit Shawnee Inc. will be funded by 99% of the 5% hotel/motel tax collected by the city, with 1% retained for administrative services.
Ag Aviation Services Lease Agreement
The lease agreement with Ag Aviation Services for aircraft repair and service at the airport is expected to generate approximately $12,000 in rent annually, in addition to increased jet fuel sales.
Coming Up
Deadlines
- OML meeting: September 23rd-25th in Oklahoma City.
- International Economic Development Council meeting: October 19th-22nd in Fort Worth.
Watch For
- Vote in November on 911 fees increase for landline phones in Pottawatomie County.
- Vote in November on Sunday sales.
- City branding project, including surveys of residents and non-residents.
- Downtown Main Street project input meeting with merchants on August 28th.
- Discussions and potential hiring for a pool operations/recreation person, aiming for January.
- Future funding opportunities for individual family storm shelters through hazard mitigation plans.
Announcements
- School has started; drivers are reminded to slow down and drive carefully, especially near schools.
- Beautification awards were presented to Alan and Wella Hearst (124 North Harrison), Cracker Barrel restaurant, Benedict Catholic Church, and La Quinta Hotel for their landscaping and property appearance.
- The Finance Department received an award from the Government Finance Officers Association for their Comprehensive Annual Financial Report (CAFR).
Agenda Summary
Consider approval of our agenda
Review and approve the meeting agenda.
Consider approval of the consent agenda
Review and approve items on the consent agenda.
Commissioner's conference
Open forum for commissioners' comments and updates.
Mayor's presentation of the beautification committee
Presentation of awards to local residents and businesses for beautification efforts.
Public hearing and consideration of an ordinance for a conditional use permit on property zoned R1 single-family residential located at 2102 East Main Street, case number p10-14, applicant Absentee Shawnee Housing Authority
Request to convert an existing single-family residence into a community center for tribal activities.
Consideration approval or final plat for Shawnee Marketplace PUD for property located I-40 and Kickapoo Street, including acceptance of public dedications and a letter of credit in lieu of a completion of public improvements authorizing obtaining of signatures and recording of the final plan
Approval of the final plat for a large commercial development, contingent on necessary paperwork and bonding for public improvements.
Presentation by the city engineer regarding flood on Buck Drive
Detailed presentation on the flooding conditions at Buck Drive, including existing infrastructure, floodplain analysis, and cost estimates for mitigation options.
Presentation update on Visit Shawnee
Update on the organizational meeting of Visit Shawnee Inc., including election of chairman, new appointees, and progress on bylaws and 501 C6 status.
Discussion consideration a possible action on an ordinance for adoption of revised draft management plan
Consideration of an ordinance to revise the city's drought management plan by updating lake level measurements to align with USGS data and increasing trigger numbers.
Discussion consideration and possible action concerning use of City facilities as a public tornado shelters
Discussion and vote on terminating the use of City Hall and Fire Station #3 as public tornado shelters due to operational and safety concerns.
Sales tax report
Report on the city's sales tax revenue, noting a decrease for the current month but an overall increase for the year.
City Manager's report
Updates on various city matters including a finance award, county commission actions, city branding, new commissioner orientation, downtown project, and pool operations.
New business
Opportunity for new items to be brought before the commission.
Consider executive session to discuss Municipal judges performance evaluation employment contract pursuant to 25 OS discussing the employment hiring and appointment the motion discipline or resignation of any individual salary public officer are employed
Executive session to discuss personnel matters related to the Municipal Judge.
Consider matters discussion executive session regarding Municipal judges performance evaluation employment contract pursued to 25 OS discussing the employment hiring appointment to motion discipline or reservation meeting individual Public Defense
Consideration of matters discussed in executive session.
Shawnee Airport Authority: Consider approval of consent agenda
Review and approve the consent agenda for the Airport Authority, including lease removal with Enterprise rental car.
Shawnee Airport Authority: Consider a lease agreement with Ag Aviation Services for aircraft repair and service
Consideration of a new lease agreement for Ag Aviation Services to operate an aircraft repair and service business at the airport, specializing in crop dusting aircraft.
Shawnee Municipal Authority: Consider approval of the consent agenda
Review and approve the minutes from the previous meeting for the Municipal Authority.